Past Board Agenda

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Regular Meeting
Campbell Union SD
September 05, 2019 6:00PM
Closed Session - 6:00 P.M. Regular Session - 7:00 P.M. Administration Building 155 North Third Street Campbell, CA 95008-2044

1. CALL TO ORDER

Rationale:
Anyone wishing to address the Board on closed session matters may do so at this time.
 
Minutes:
Governing Board President, Michael Snyder, called the meeting to order at 6:02 p.m.
2. CLOSED SESSION

Rationale:
The Governing Board will review matters pertaining to the following topics as necessary:
 
Minutes:
There were no requests to address Closed Session items.
The Governing Board convened to Closed Session at 6:03 p.m.
2.1. Confer with Labor Negotiator Lena Bundtzen re: C.E.T.A. & C.S.E.A. CH 868 Negotiations (Govt. Code §3549.1 & 54957.6)

2.2. Conference with Legal Counsel - Anticipated Litigation (Govt. Code §54956.9(d)(2)) – One matter

2.3. Public Employee Discipline/Dismissal/Release/Complaint (Govt. Code §54957)

2.4. Public Employee Performance Evaluation: Superintendent

3. REGULAR SESSION

Rationale:

The Governing Board will reconvene to regular session

 
Minutes:
The Governing Board reconvened to regular session at 7:06 p.m.
4. FLAG SALUTE

5. ADOPT AGENDA

Rationale:
Additions to the agenda:  Items may be added to the agenda in the event an emergency exists (majority vote), or the need to take action arises after posting of the agenda (two-thirds vote of the Board), or by unanimous vote of those present if less than full Board.
 
Actions:
Motion

Adopt the agenda as presented.
Passed
with a motion by Chris Miller and a second by Pablo Beltran.
Vote:
Yes
Pablo Beltran
.
Yes
Danielle Cohen
.
Yes
Chris Miller
.
Yes
Richard Nguyen
.
Yes
Michael Snyder
.
6. REPORT OF ACTION TAKEN IN CLOSED SESSION

Minutes:
There was no action taken in closed session.
7. REPORTS OF THE GOVERNING BOARD

7.1. Reports on visits to schools, conferences/meetings attended and other activities.

Minutes:
The Governing Board reported on activities and meetings attended on behalf of the District.
7.2. Subcommittee Reports

Minutes:
There were no Subcommittee reports
8. REPORTS OF THE SUPERINTENDENT

Minutes:
The Superintendent reported on the following meetings and events attended:

Back To School Night - Blackford, CSI, Lynhaven, Monroe Middle School, Marshall Lane, Rosemary
Quality Matters Executive Cabinet Meeting
CASCD Board Meeting
Santa Clara County Office Of Education Improvement Science Meeting
Santa Clara County Superintendents Retreat
Caitrin Wright - Managing Partner of Silicon Schools Fund
9. COMMUNICATIONS

9.1. Written Communications

Minutes:
There were no written communications.
9.2. Oral Communications

Rationale:
Members of the audience may address the Board regarding matters not on the agenda; oral communications will be limited to three (3) minutes per person and twenty (20) minutes per topic; the Board shall take no action on these matters.
 
Minutes:
There were no oral communications.
10. INFORMATION AND POSSIBLE ACTION ITEMS

10.1. 2018-19 Unaudited Actuals

Rationale:

The Assistant Superintendent of Administrative Services and the Director of Fiscal Services will present the 2018-19 Unaudited Actuals.


 
Minutes:
Director of Fiscal Services, Bharathi Lakshmanan, presented the Unaudited Actuals for 2018-2019 to the Governing Board.
Attachments:
18-19 Unaudited Actual
Slide 9 Addition
10.1.1. 2018-19 Unaudited Actuals

Rationale:

Pursuant to AB 1200, the Governing Board must receive and review the annual report for the period ending June 30, 2019.

 

The attached report addresses the current status of the District’s operating funds for the period ending June 30, 2019.

 

Unrestricted Ending Fund Balance is $12,131,518.  This includes reserves for:


Revolving Cash

$10,000

Prepaid Expenditures

$29,829

Economic Uncertainties

$2,739,420

One Time Stimulus

$2,605,800

Schools Unrestricted Carry-over

$1,070,069

Parcel Tax Carry-over

$111,553

Total Reserves

$6,566,671

  

The Undesignated General Fund Balance is $5,564,847.

 

All funds outside of the general fund have maintained a positive ending fund balance for the period ending June 30, 2019 as reported below.



OTHER FUNDS 

Fund 12

Child Development Fund 
Positive ending fund balance of $1,716,176.19

Fund 13

Cafeteria Fund:
Positive ending fund balance of $1,166,764.23

Fund 17

Special Reserve Fund:
Positive ending fund balance of $52,449.24

Fund 21

Building Fund:
Positive ending fund balance of $20,608,986.75

Fund 25 

Capital Facilities Fund:
Positive ending fund balance of $270,882.25

Fund 51

Bond Interest and Redemption Fund:
Positive ending fund balance of $21,807,701.76

Fund 56

Debt Service Fund:
Positive ending fund balance of $9,426,628.22

Fund 63

Other Enterprise Fund (RTI):
Positive ending fund balance of $0

Fund 67

Self-Insurance Fund:
Positive ending fund balance of $5,547.60

Fund 71

Retiree Benefit Fund:
Positive ending fund balance of $7,726,313.21


 
Actions:
Motion

Receive the 2018-19 Unaudited Actuals; and authorize the Secretary of the Governing Board to sign the certification.
Passed
with a motion by Richard Nguyen and a second by Danielle Cohen.
Vote:
Yes
Pablo Beltran
.
Yes
Danielle Cohen
.
Yes
Chris Miller
.
Yes
Richard Nguyen
.
Yes
Michael Snyder
.
Attachments:
2018-19 Unaudited Actuals
11. ACTION ITEMS - CONSENT AGENDA

Rationale:
Items may be removed from the consent agenda by consensus of the Governing Board:
 
Actions:
Motion

Approve the consent agenda as follows:
Passed
with a motion by Pablo Beltran and a second by Chris Miller.
Vote:
Yes
Pablo Beltran
.
Yes
Danielle Cohen
.
Yes
Chris Miller
.
Yes
Richard Nguyen
.
Yes
Michael Snyder
.
11.1. Resolution 2019-20-06, Resolution For Adopting The Gann Limit

Rationale:

The Gann Amendment (Proposition 4, 1979) limits the growth allowed in appropriations made by State and local governments, including school districts.


According to State law, the Gann Amendment requires that districts establish an appropriation limit (commonly called the Gann Limit) each fiscal year by Board resolution.
 
Financial Impact:

IMPACT TO GENERAL FUND:

None


Minutes:
Adopt Resolution 2019-20-06, Resolution for Adopting the Gann Limit.
Attachments:
Gann Limit Calculations
Resolution - Gann Limit
11.2. Resolution 2019-20-07, Resolution Authorizing District Personnel To Sign District Orders

Rationale:

Pursuant to Education Code Sections 42632-42633, the Governing Board must authorize specific employees to sign orders to draw on funds of the District.

Personnel previously authorized remain in effect as named in the Resolution and as follows:

  • Shelly Viramontez, Ed.D., Superintendent
  • Biling Yang, Assistant Superintendent, Administrative Services
  • Whitney Holton, Assistant Superintendent, Instructional Services
  • Lena Bundtzen, Assistant Superintendent, Human Resources
  • Bharathi Lakshmanan, Director II, Fiscal Services
  • Margaret Tushak, Assistant to Superintendent






 
Minutes:
Adopt Resolution 2019-20-07, Resolution Authorizing District Personnel to Sign District Orders.
Attachments:
Resolution - District Signatories
11.3. Resolution 2019-20-08, State Of California Office Of Public School Construction Authorized District Signatories

Rationale:

This resolution is adopted in order to certify the approval of the CUSD Governing Board to authorize the designated personnel to sign State of California Office of Public School Construction documents.   


 
Minutes:
Adopt Resolution 2019-20-08 naming Superintendent Shelly Viramontez, Assistant Superintendent of Administrative Services Biling Yang, and Director II of Fiscal Services Bharathi Lakshmanan as the authorized signatories for transactions with the State of California Office of Public School Construction.
Attachments:
Resolution - Office of Pub School Construction Signatories
11.4. Award of Bid: CUSD District Office – Hamilton Room Modernization

Rationale:

The District will be renovating the Hamilton Room, which will also include redoing the plumbing for the building.

 Bidders

Amount

WestCal Design Build                          $1,200,000
Omni Construction                               $1,038,000
CWS Construction Group                    $997,000



CWS Construction Group's contractor license was checked and found in good standing. In addition, the contractor’s insurance was checked and found that they are registered with the State of California.
 
Financial Impact:

SOURCE OF FUNDS:

Measure CC


IMPACT TO BUDGET:

$997,000


Minutes:
Award the bid for CUSD District Office – Hamilton Room Modernization to CWS Construction Group with the low bid of $997,000.
11.5. Investment Report For The Month Ending June 30, 2019

Rationale:

Enclosed is a detail listing of all Santa Clara County Treasury Investments and a list of all bank balances of Campbell Union School District as of June 30, 2019.   The average County pool yield on June 30, 2019 was 2.27%.  The prior quarter yield was 2.22%.
 
Minutes:
Receive and file the June 30, 2019 Detailed Investment Portfolio Listing.
Attachments:
Cash In Bank
Investment Report 06-19
11.6. Personnel Report

Minutes:
Approve the Personnel Report as submitted.
Attachments:
Personnel Report 9.5.19
Personnel Report Addendum 9.5.19
11.7. Minutes Special Closed Session August 8, 2019

Minutes:
Approve the minutes of the Special Closed Session
August 8, 2019.
Attachments:
Minutes Special Closed Session 8.8.19
11.8. Minutes Regular Session August 15, 2019

Minutes:
Approve the minutes of the Regular Session August 15, 2019.
Attachments:
Minutes Regular Session 8.15.19
11.9. Reclassification Criteria

Rationale:

There are four required criteria identified by the California State Department of Education that must be used for reclassification of English Learners to Fluent English Proficiency.  They are:

  1. Assessment of language proficiency, using an objective instrument (ELPAC)
  2. Comparison of student performance in basic skills against an empirically established range of performance in basic skills based on the performance of English proficient students of the same age
  3. Teacher evaluation/recommendation
  4. Parent consultation

Campbell Union School District’s reclassification criteria have been updated.  New wording was changed for the basic skills and teacher evaluation/recommendation criteria.  The basic skills criterion was changed to reflect foundational skills requirements and new grade level expectations.  The teacher evaluation/recommendation criterion was changed to reflect the use of a reclassification rubric for all grade levels.
 
Minutes:
Approve the reclassification criteria.
Attachments:
Reclassification Criteria 2019
11.10. Memorandum of Understanding - Agreement between Foothill-De Anza Community College District and Campbell Union School District

Rationale:

The project agreement scope of work consists of delivering noncredit parenting classes and professional development in grades TK-5th Grade at Blackford Elementary School , Lynnhaven Elementary School, Rosemary Elementary School, Sherman Oaks Elementary School, and Monroe Middle School focused on effective strategies of Family Engagement to develop and implement a district - aligned, school-site-specific coordinated plan of systemic, integrated and sustainable family engagement, designed to build leadership and improve educational outcomes for low-income children in Agency. The FEI, Agency program, noncredit parenting classes, and professional development are founded in evidence-based practices and involve multiple phases of delivery. 

In partnership with Foothill College, FEI provides educational materials and faculty to our partner organizations through Noncredit Parenting courses whereby the registered family members become Foothill College students.  Registered students receive a Certificate of Participation and a Foothill College student ID that entitles them to college resources and services during the term of their enrollment.








 
Minutes:
Approve the MOU Agreement Between the Foothill - De Anza Community College District and Campbell Union School District for the 2019-2020 school year.
Attachments:
MOU - Foot Hill De Anza Community District and CUSD
12. ACTION ITEMS: REGULAR AGENDA

12.1. CSBA Nominations Directors-At-Large

Rationale:

Nominations and two letters of recommendation for CSBA Director-at-Large African American, American Indian and County are currently being accepted through Saturday, October 5, 2019.  All information and forms related to the election process are available online at www.csba.org

The elections will take place at CSBA’s Delegate Assembly meeting in San Diego.  Directors-at-Large serve two-year terms and take office immediately upon the close of CSBA’s Annual Education Conference.

Nominations for Director-at-Large must be made by a CSBA member board and the nominee must be a board member from a CSBA member district or county office of education.  Only a CSBA member County Board of Education may submit a nomination for the Director-at-Large, County seat.  A completed, signed, dated nomination form is due to CSBA by Saturday, October 5, 2019.   The signed and dated candidate form completed by the nominee and two letters of recommendation are due to CSBA by Friday, October 11, 2019.  The completed candidate form and two letters of recommendation will be included in the Delegate Assembly agenda packet - exactly as submitted. 

Governing Board President, Michael Snyder, will call for nominations for CSBA Directors-At-Large, African American, American Indian and County.
 
Minutes:
No nominations were submitted.
Attachments:
CSBA Directors At Large 2019
13. UPCOMING CALENDAR DATES

Rationale:

Meetings may be scheduled, rescheduled and/or cancelled as required to conduct District business.

September 19
October 3
October 24
November 7
December 12

Possible special session date addition: November 21 or December 2





 
Minutes:
Upcoming Calendar Dates were reviewed.
September 19
October 3
October 24
November 7
December 12

Possible special session date addition: November 21 or December 2
14. FUTURE AGENDA ITEMS: FOLLOW-UP FROM PREVIOUS MEETINGS

Rationale:

TBD Mental Health Supports
TBD Review of Brown Act Requirements - Public Comment
TBD English Learner Update
TBD AVID Excel - Student/Teacher Perspective
TBD Innovation Committee Update
TBD 2020-2021 PLC Plan Update

 
Minutes:
Future Agenda Items were reviewed:
TBD Mental Health Supports
TBD Review of Brown Act Requirements - Public Comment
TBD English Learner Update
TBD AVID Excel - Student/Teacher Perspective
TBD Innovation Committee Update
TBD 2020-2021 PLC Plan Update
15. CLOSED SESSION

Rationale:
The Governing Board will review matters pertaining to topics specified under Item 2, as required.
 
Minutes:
Governing Board President, Michael Snyder, announced the Governing Board would reconvene to closed session upon adjournment of the regular session at 8:10 p.m. in order to review items listed under agenda Item 2.
16. ADJOURNMENT

Minutes:
The meeting was adjourned at 8:51 p.m.
9/5/2019 6:02:00 PM ( Original )
Present Pablo Beltran
Present Danielle Cohen
Present Chris Miller
Present Richard Nguyen
Present Michael Snyder