Past Board Agenda

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Regular Meeting
Campbell Union SD
September 27, 2018 6:00PM
Closed Session - 6:00 P.M. Regular Session - 7:00 P.M. Administration Building 155 North Third Street Campbell, CA 95008-2044

1. CALL TO ORDER

Rationale:
Anyone wishing to address the Board on closed session matters may do so at this time.
 
Minutes:
Governing Board President, Thomas Gemetti, called the meeting to order at 6:01 p.m.
2. CLOSED SESSION

Rationale:
The Governing Board will review matters pertaining to the following topics as necessary:
 
Minutes:
There were no requests to address Closed Session items.
The Governing Board convened to Closed Session at 6:02 p.m.
2.1. Conference with Legal Counsel Existing Litigation (Govt. Code §54956.9(d)(1))- Summerhill

2.2. Conference with Legal Counsel - Anticipated Litigation (Govt. Code §54956.9(d)(2)) – One matter

2.3. Confer with Labor Negotiator Lena Bundtzen re: C.E.T.A. & C.S.E.A. CH 868 Negotiations (Govt. Code §3549.1 & 54957.6)

2.4. Public Employee Performance Evaluation: Superintendent

2.5. Public Employee Discipline/Dismissal/Release/Complaint (Govt. Code §54957)

3. REGULAR SESSION

Rationale:

The Governing Board will reconvene to regular session

 
Minutes:
The Governing Board reconvened to Regular Session at 7:02 p.m.
4. FLAG SALUTE

Minutes:
The flag salute was led by Monroe Middle School students Ivan Rivera, Arendi Gastelum and Jucelly Rosales.
5. ADOPT AGENDA

Rationale:
Additions to the agenda:  Items may be added to the agenda in the event an emergency exists (majority vote), or the need to take action arises after posting of the agenda (two-thirds vote of the Board), or by unanimous vote of those present if less than full Board.
 
Actions:
Motion

Adopt the agenda as presented.
Passed
with a motion by Michael Snyder and a second by Pablo Beltran.
Vote:
Yes
Pablo Beltran
.
Yes
Danielle Cohen
.
Yes
Thomas Gemetti
.
Yes
Richard Nguyen
.
Yes
Michael Snyder
.
6. REPORT OF ACTION TAKEN IN CLOSED SESSION

Minutes:
No action was taken in closed session.
7. DISCUSSION ITEM - Site Drama Productions

Rationale:

Liz Gonzalez, Director Extensions, will present information on site drama productions. Superintendent Shelly Viramontez will lead a discussion on site drama productions with the Governing Board.

 
Minutes:
Director Extensions, Liz Gonzalez presented fiscal history and survey results regarding site drama productions. Superintendent Viramontez and the Governing Board discussed considerations and proposals for this program.
Attachments:
Drama Productions 9.27.18
8. REPORTS OF THE GOVERNING BOARD

8.1. Reports on visits to schools, conferences/meetings attended and other activities.

Minutes:
The Governing Board reported on meetings and activities attended on behalf of the district.
8.2. Subcommittee Reports

Minutes:
There were no subcommittee reports.
Governing Board Member Richard Nguyen reported out on the Westside Board meeting.
9. REPORTS OF THE SUPERINTENDENT

Minutes:
The Superintendent reported on the following meetings and activities attended:
Wellness Committee
California City Superintendent's Symposium
Meeting With Citizens Schools
Meeting With Rolling Hills Middle School leadership students and Child Nutrition Managers
10. COMMUNICATIONS

10.1. Written Communications

Minutes:
Letter from Deputy Superintendent Administrative Services, James Crawford, announcing his retirement in December 2018.
Santa Clara County Office of Education Memo announcing November 28, 2018 election to fill two seats on the Santa Clara County Committee on School District Organization.
City of San Jose Office of the City Clerk letter awarding Campbell Union School District a grant for $6,000.00 through the District 1 Participatory Budget process.
10.2. Oral Communications

Rationale:
Members of the audience may address the Board regarding matters not on the agenda; oral communications will be limited to three (3) minutes per person and twenty (20) minutes per topic; the Board shall take no action on these matters.
 
Minutes:
There were no oral communications.
11. INFORMATION AND POSSIBLE ACTION ITEMS

11.1. LCAP Presentation - Monroe Middle School

Rationale:

Principal, Gilbert Rodriguez and Assistant Principal, Veronica Flores will present an update on Monroe Middle School Local Control and Accountability Plan goals to the Governing Board.



 
Minutes:
Monroe Middle School (MMS) Principal Gilbert Rodriguez, Assistant Principal Veronica Flores, Dean of Students Brandon Jones and students Jucelly Rosales, Arendi Gastelum and Ivan Rivera presented an update on the MMS Local Control Accountability Plan goals for 2017-18.
Attachments:
MMS LCAP 9.27.18
11.2. Department Update - Annual Suspension Report

Rationale:

Rosanna Palomo, Director Students Services, will provide the annual update on student suspensions and discipline data for the 2017-2018 school year to the  Governing Board.



 
Minutes:
Director Student Services, Rosanna Palomo, presented the annual Student Discipline Report for 2017-18 to the Governing Board.
Attachments:
Suspension Report 9.27.18
11.3. Strategic Plan

Rationale:

Superintendent Shelly Viramontez will provide an update from the EdLeader 21 conference to the Governing Board.

 
Minutes:
Superintendent Shelly Viramontez presented information from the EdLeader 21 Event on the district's implementation process for the Profile of a Graduate.
11.4. CSI Update

Rationale:

Superintendent Shelly Viramontez will present a summary of the results of the September 18, 2018 CSI Community Meeting to the Governing Board.


 
Minutes:
Superintendent Shelly Viramontez provided an update on the Campbell School Of Innovation. The CSI update will no longer be a standing item on future agendas.
12. ACTION ITEMS - CONSENT AGENDA

Rationale:
Items may be removed from the consent agenda by consensus of the Governing Board:
 
Actions:
Motion

To amend the motion from: "It is recommended that the Governing Board approve the consent agenda as follows:" to: "Approve the consent agenda with the following change: remove Item 12.11 from the Action Items - Consent Agenda and place it on Action Items - Regular Agenda as Item 13.7 to be acted upon separately."
Passed
with a motion by Michael Snyder and a second by Danielle Cohen.
Vote:
Yes
Pablo Beltran
.
Yes
Danielle Cohen
.
Yes
Thomas Gemetti
.
Yes
Richard Nguyen
.
Yes
Michael Snyder
.
Minutes:
Item 12.11 was removed from the Action Items-Consent Agenda and placed on the Action Items-Regular Agenda as Item 13.7 to be acted upon separately.
12.1. Minutes Closed Session September 6, 2018

Minutes:
Approve the minutes of the Closed Session September 6, 2018.
Attachments:
Minutes Closed Session 9.6.18
12.2. Resolution 2018-19-14, Week Of The Public School Administrator, October 8-14,2018

Rationale:

The California Department of Education encourages you to recognize October 8th through the 14th as Week of the School Administrator (California Education Code Section 44015.1).

In observance of the importance of educational leadership at the school, school district, and county levels, the second full week in the month of October of each year shall be designated as “Week of the School Administrator.” Schools, school districts, and county superintendents of schools are encouraged to observe the week with public recognition of the contribution that school administrators make to successful pupil achievement.




 
Minutes:
Adopt Resolution 2018-19-14 Week Of The Public School Administrator October 8-14, 2018.
Attachments:
Resolution 2018-19-14
12.3. Resolution 2018-19-15 Red Ribbon Week

Rationale:

Californians for Drug-Free Youth, Inc. sponsored the first statewide Red Ribbon campaign in 1986.  The National Federation of Parents for Drug-Free Youth, Inc. sponsored the first nationwide campaign in 1988.

The red ribbon symbolizes commitment to a healthy, drug-free lifestyle.  The campaign is to present a unified and visible commitment toward the creation of a drug-free America.  Educational agencies throughout the nation are urged to proclaim October 23rd-31st as Red Ribbon Week, and to conduct appropriate programs and activities during the week.




 
Minutes:
Adopt Resolution 2018-19-15 in recognition of Red Ribbon Week, October 23-31, 2018.
Attachments:
Resolution 2018-19-15
12.4. Expenditure And Purchase Order Reports – August 2018

Minutes:
Ratify the General Fund and Building Funds Expenditure Reports and the Purchase Order contracts that were issued during the periods listed:

Payroll Report for August 2018
Warrant Report for August 2018
Purchase Order Report for August 2018
Attachments:
August 2018 AP
August 2018 Payroll
August 2018 PO
12.5. Agreement Between Campbell Union School District And Playworks Education Energized (Playworks)

Rationale:

Playworks will provide full day youth development programming focusing on creative positive, inclusive, and engaging recess and school climate for Rosemary Elementary, Blackford Elementary, Castlemont Elementary, Sherman Oaks Elementary, and Lynhaven Elementary.




 
Financial Impact:

SOURCE OF FUNDS:

School Site Funds


IMPACT TO BUDGET:

Rosemary $23,100

Blackford $34,435

Castlemont $21,000

Sherman Oaks $21,000

Lynhaven $12,000

Total $111,535




Minutes:
Approve the agreements between Campbell Union School District and Playworks Education Energized in the total amount of $111,535.

Attachments:
Agreement - Playworks Blackford
Agreement - Playworks Master
Agreement - Playworks Rosemary
Agreement- Playworks Castlemont
Agreement- Playworks Lynhaven
Agreement- Playworks Sherman Oaks
12.6. Investment Report For The Month Ending June 30, 2018

Rationale:

Enclosed is a detail listing of all Santa Clara County Treasury Investments and a list of all bank balances of Campbell Union School District as of June 30, 2018.   The average County pool yield on June 30, 2018 was 1.79%.  The prior quarter yield was 1.60%.











 
Minutes:
Receive and file the June 30, 2018 Detailed Investment Portfolio Listing.
Attachments:
Cash in Banks
12.7. Amended Agreement Between CUSD And Esther B. Clark

Rationale:

At the July 12, 2018 Governing Board Meeting, the Board approved an Individual Service Agreement between Campbell Union School District and Esther B. Clark for the amount of $ 99,444 in order to conform to IEP requirements. An additional service has been added for the student in the amount of $1,202.50.


The amended Individual Service Agreement between CUSD and Esther B. Clark in the amount of $100,646.50 is being brought to Board for approval. 




 
Financial Impact:

Funding Source:

Special Education Budget

 

Impact to general fund:

$100,646.50



Minutes:
Approve the amended Agreement between the District and Esther B. Clark during the 2018-2019 school year in order to conform to the IEP requirements.
Attachments:
Amended Agreement CUSD EBC
12.8. Agreement Between CUSD And Achievekids

Rationale:

At the July 12, 2018 Governing Board Meeting, the Board approved an Individual Service Agreement between Campbell Union School District and Esther B. Clark for the amount of $ 101,150.66 in order to conform to IEP requirements. The student has now been placed at AchieveKids. 

AchieveKids is a, non-profit non-public special education school for children with significant academic, social, emotional and behavioral needs. Due to the severity of the disabilities and the impact on the social, emotional, behavioral and academic levels of functioning, this student is unable to benefit from existing special education public school programs at this time.

The Individual Service Agreement between CUSD and Achievekids in the amount of $88,528 is being brought to the Board for approval.



 
Financial Impact:

Funding Source:

Special Education Budget

 

Impact to general fund:

$88,528



Minutes:
Approve the Agreement between the District and AchieveKids during the 2018-2019 school year in order to conform to the IEP requirements.
Attachments:
Agreement CUSD Achievekids
12.9. Agreement Between CUSD And Achievekids

Rationale:

A Campbell Union School District student attends AchieveKids, non-profit non-public special education school for children with significant academic, social, emotional and behavioral needs. Due to the severity of the disabilities and the impact on the social, emotional, behavioral and academic levels of functioning, this student is unable to benefit from existing special education public school programs at this time.



 
Financial Impact:

Funding Source:

Special Education Budget

 

Impact to general fund:

$126,995



Minutes:
Approve the Agreement between the District and AchieveKids during the 2018-2019 school year in order to conform to the IEP requirements.

Attachments:
achieve2
12.10. Agreement Between CUSD And Achievekids

Rationale:

A Campbell Union School District student attends AchieveKids, non-profit non-public special education school for children with significant academic, social, emotional and behavioral needs. Due to the severity of the disabilities and the impact on the social, emotional, behavioral and academic levels of functioning, this student is unable to benefit from existing special education public school programs at this time.



 
Financial Impact:

Funding Source:

Special Education Budget

 

Impact to general fund:

$ 102,899



Minutes:
Approve the Agreement between the District and AchieveKids during the 2018-2019 school year in order to conform to the IEP requirements.

Attachments:
achieve
12.11. Personnel Report

Actions:
Motion

To amend the motion from: "

It is recommended that the Governing Board approve the Personnel Report and Addendum as presented.

" to: "Approve the Personnel Report and Addendum with the following change: Personnel Addendum page 2 change New Position Title from Principal Liaison to Special Education to Administrator On Special Assignment."
Passed
with a motion by Pablo Beltran and a second by Danielle Cohen.
Vote:
Yes
Pablo Beltran
.
Yes
Danielle Cohen
.
Yes
Thomas Gemetti
.
Yes
Richard Nguyen
.
Yes
Michael Snyder
.
Minutes:
Item 12.11 was removed from the Action Items-Consent Agenda and placed on the Action Items-Regular Agenda as Item 13.7 to be acted upon separately.
Attachments:
Personnel Report 9.27.18
13. ACTION ITEMS - REGULAR AGENDA

13.1. Minutes Special Session September 4, 2018

Actions:
Motion

Approve the minutes of the Special Session September 4, 2018.
Passed
with a motion by Danielle Cohen and a second by Pablo Beltran.
Vote:
Yes
Pablo Beltran
.
Yes
Danielle Cohen
.
Abstain
Thomas Gemetti
.
Yes
Richard Nguyen
.
Abstain
Michael Snyder
.
Attachments:
Minutes Special Session 9.4.18
13.2. Minutes Regular Session September 13, 2018

Actions:
Motion

Approve the minutes of the regular session September 13, 2018.
Passed
with a motion by Michael Snyder and a second by Richard Nguyen.
Vote:
Abstain
Pablo Beltran
.
Yes
Danielle Cohen
.
Yes
Thomas Gemetti
.
Yes
Richard Nguyen
.
Yes
Michael Snyder
.
Attachments:
Minutes Regular Session 9.13.18
13.3. Resolution 2018-19-11 Compensation For Members Of The Governing Board Under Education Code Section 35120(c) For Absence Due To Hardship

Actions:
Motion

Adopt Resolution 2018-19-11 Compensation For Members Of The Governing Board Under Education Code Section 35120(c) For Absence Due To Hardship
Passed
with a motion by Danielle Cohen and a second by Michael Snyder.
Vote:
Abstain
Pablo Beltran
.
Yes
Danielle Cohen
.
Yes
Thomas Gemetti
.
Yes
Richard Nguyen
.
Yes
Michael Snyder
.
Attachments:
Resolution 2018-19-11
13.4. Resolution 2018-19-12 Compensation For Members Of The Governing Board Under Education Code Section 35120(c) For Absence Due To Hardship

Actions:
Motion

Adopt Resolution 2018-19-12 Compensation For Members Of The Governing Board Under Education Code Section 35120(c) For Absence Due To Hardship
Passed
with a motion by Richard Nguyen and a second by Pablo Beltran.
Vote:
Yes
Pablo Beltran
.
Yes
Danielle Cohen
.
Abstain
Thomas Gemetti
.
Yes
Richard Nguyen
.
Yes
Michael Snyder
.
Attachments:
Resolution 2018-19-12
13.5. Resolution 2018-19-13 Compensation For Members Of The Governing Board Under Education Code Section 35120(c) For Absence Due To Hardship

Actions:
Motion

Adopt Resolution 2018-19-13 Compensation For Members Of The Governing Board Under Education Code Section 35120(c) For Absence Due To Hardship
Passed
with a motion by Richard Nguyen and a second by Danielle Cohen.
Vote:
Yes
Pablo Beltran
.
Yes
Danielle Cohen
.
Yes
Thomas Gemetti
.
Yes
Richard Nguyen
.
Abstain
Michael Snyder
.
Attachments:
Resolution 2018-19-13
13.6. Resolution 2018-19-16 Education Protection Account

Rationale:

Voters approved Proposition 55, an amendment to Proposition 30, extending the income tax increase on high-income tax payers from ending in 2019 to continue on through 2030.  There are specific requirements governing the use of these funds.  Per Article XIII, §36 of the Constitution of the State of California, the use of EPA funds must be determined by the Governing Board at an open public meeting.  For Fiscal Year 2018-19, the amount is projected to be $1,405,672.00.  It is recommended that EPA funds be allocated to teacher salaries in the same way that they have been previously funded by our Local Control Funding Dollars.

 

In terms of cash flow planning, EPA funds are disbursed quarterly in September, December, March, and June of each year.

 
Actions:
Motion

Adopt Resolution 2018-19-16, Education Protection Account.
Passed
with a motion by Richard Nguyen and a second by Pablo Beltran.
Vote:
Yes
Pablo Beltran
.
Yes
Danielle Cohen
.
Yes
Thomas Gemetti
.
Yes
Richard Nguyen
.
Yes
Michael Snyder
.
Attachments:
Resolution 2018-19-16, Education Protection Account
14. UPCOMING CALENDAR DATES

Rationale:

Meetings may be scheduled, rescheduled and/or cancelled as required to conduct District business.

October 10, 2018  (Special Session - Data Study)
October 25, 2018
November 15, 2018
December 6, 2018


 






 
Minutes:
Upcoming calendar dates were reviewed:

October 10, 2018 (Special Session - Data Study)
October 18, 2018 (Special Closed Session)
October 25, 2018
November 15, 2018
December 6, 2018
15. FUTURE AGENDA ITEMS: FOLLOW-UP FROM PREVIOUS MEETINGS

Rationale:

Future Agenda Items:

October 25

LCAP - Rolling Hills Middle
Department Update: Preschool
Enrollment Update

November 15
LCAP - Forest Hill
Discussion Item: Equitable Learning Experiences

TBD - DStudio Roll Out/Update On Use Examples

Future Discussion Item: PERS/STRS Advocacy Work



 
Minutes:
Future agenda items were reviewed:
October 25

LCAP - Rolling Hills Middle
Department Update: Preschool
Enrollment Update

November 15
LCAP - Forest Hill
Discussion Item: Equitable Learning Experiences

TBD - DStudio Roll Out/Update On Use Examples
ELD Integration and How It Works

Future Discussion Item: PERS/STRS Advocacy Work
16. CLOSED SESSION

Rationale:
The Governing Board will review matters pertaining to topics specified under Item 2, as required.
 
Minutes:
Governing Board President, Thomas Gemetti, announced the Governing Board would reconvene to closed session upon adjournment of the regular session in order to review items listed under agenda Item 2.
17. ADJOURNMENT

Minutes:
The meeting was adjourned at 10:36 p.m.
9/27/2018 6:01:00 PM ( Original )
Present Pablo Beltran
Present Danielle Cohen
Present Thomas Gemetti
Present Richard Nguyen
Present Michael Snyder