Past Board Agenda

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Regular Meeting
Campbell Union SD
July 18, 2017 7:00PM
Regular Session - 7:00 P.M. Administration Building 155 North Third Street Campbell, CA 95008-2044

1. CALL TO ORDER

Minutes:
Governing Board President, Thomas Gemetti, called the meeting to order at 7:01 p.m.
2. REGULAR SESSION

Rationale:



 
3. FLAG SALUTE

Minutes:
The flag salute was led by Deputy Superintendent Administrative Services, James Crawford.
4. ADOPT AGENDA

Rationale:
Additions to the agenda:  Items may be added to the agenda in the event an emergency exists (majority vote), or the need to take action arises after posting of the agenda (two-thirds vote of the Board), or by unanimous vote of those present if less than full Board.
 
Actions:
Motion

Adopt the agenda as presented.
Passed
with a motion by Richard Nguyen and a second by Pablo Beltran.
Vote:
Yes
Pablo Beltran
.
Yes
Danielle Cohen
.
Yes
Thomas Gemetti
.
Yes
Richard Nguyen
.
Absent
Michael Snyder
.
5. COMMUNICATIONS

5.1. Written Communications

Minutes:
There were no written communications.
5.2. Oral Communications

Rationale:
Members of the audience may address the Board regarding matters not on the agenda; oral communications will be limited to three (3) minutes per person and twenty (20) minutes per topic; the Board shall take no action on these matters.
 
Minutes:
There were no oral communications.
6. ACTION ITEMS - CONSENT AGENDA

Rationale:
Items may be removed from the consent agenda by consensus of the Governing Board:
 
Actions:
Motion

Approve the consent agenda as follows:
Passed
with a motion by Danielle Cohen and a second by Richard Nguyen.
Vote:
Yes
Pablo Beltran
.
Yes
Danielle Cohen
.
Yes
Thomas Gemetti
.
Yes
Richard Nguyen
.
Absent
Michael Snyder
.
6.1. Donations

Rationale:

Donations in excess of $300.00 are accepted by the Board at a public meeting.  Letters of acknowledgment and appreciation are sent to all donors, regardless of the monetary value of the donation.

$609.00 donated by Lifetouch National School Studios to Castlemont Elementary School to be used for educational programs.

$17,437.64 donated by Village School PTA to Village School to be used for Music, Art, Poetry programs.

$910.00 donated by Lifetouch National School Studios to Campbell Middle School to be used for educational programs.
 
Minutes:
Accept the donations as presented.
6.2. Minutes Special Closed Session July 6, 2017

Minutes:
Approve the minutes of the Special Closed Session July, 6, 2017.
Attachments:
Minutes Special Closed Session 7.6.17
6.3. Minutes Regular Session June 22, 2017

Minutes:
Approve the minutes of the Regular Session June 22, 2017.
Attachments:
Minutes Regular Session 6.22.17
6.4. Agreement Between District And Rhythm And Moves, Inc. For The 2017-2018 School Year

Rationale:

Rhythm and Moves Inc. will provide Physical Education and Music programs which include assessments, equipment, teachers, curriculum, and supervision of the program. Based on current enrollment, we anticipate a need for 213 prep classes per week (46 double and 167 single classes). 

 
Financial Impact:

General Fund - $766,405


Minutes:
Approve the Agreement with Rhythm and Moves, Inc. for 2017-2018 school year.
Attachments:
AGREEMENT BETWEEN DISTRICT AND RHYTHM & MOVES, INC. FOR THE 2017-2018 SCHOOL YEAR
7. ACTION ITEMS - REGULAR AGENDA

7.1. Addendum to Agreement for Architectural Services (January 19, 2011) between Campbell Union School District and Aedis Architecture & Planning for Campbell Middle School TK-8 Conversion, Phase One (PreK-2).

Rationale:

Architectural fees and services for the construction of a new modular building for grades Pre-K, Kindergarten, 1, and 2 as part of Campbell Middle School's TK-8 conversion. 



 
Actions:
Motion

Approve the Addendum to Agreement for Architectural Services (January 19, 2011) between Campbell Union School District and Aedis Architecture & Planning for Campbell Middle School TK-8 Conversion, Phase One (PreK-2).
Passed
with a motion by Pablo Beltran and a second by Richard Nguyen.
Vote:
Yes
Pablo Beltran
.
Yes
Danielle Cohen
.
Yes
Thomas Gemetti
.
Yes
Richard Nguyen
.
Absent
Michael Snyder
.
Financial Impact:
SOURCE OF FUNDS:

MEASURE CC

Attachments:
Aedis Agreement for CMS K-8 Conversion Phase One
7.2. Award of Bid: Paving for Rosemary School Playground

Rationale:

We will be paving and installing a storm drain system for the playground at Rosemary School.


 
Actions:
Motion

To amend the motion from: "

It is recommended that the Governing Board award the bid for Paving for Rosemary School Playground to the lowest responsive and responsible bidder. The bids will be presented to the Board on July 18, 2017.



" to: "Award the bid for Paving for Rosemary School Playground to Silicon Valley Paving, Inc. with the low bid of $84,421.00."
Passed
with a motion by Danielle Cohen and a second by Pablo Beltran.
Vote:
Yes
Pablo Beltran
.
Yes
Danielle Cohen
.
Yes
Thomas Gemetti
.
Yes
Richard Nguyen
.
Absent
Michael Snyder
.
Financial Impact:
SOURCE OF FUNDS:

MEASURE CC

Attachments:
Award of Bid: Paving for Rosemary School Playground
7.3. Award of Bid: Modular Buildings Project

Rationale:

The purpose of this bid is to purchase the CampbellCare building at Castlemont School and to obtain pricing for modular buildings for the next five years.





 
Actions:
Motion

To amend the motion from: "

It is recommended that the Governing Board award the bid for the Modular Buildings Project to the lowest responsive and responsible bidder. The bids will be presented to the Board on July 18, 2017.


" to: "Award the bid for a new CampbellCare facility to American Modular Systems (AMS) with a low bid of $803,740.00. Approve the alternate classroom prices and the attached price list for future modular purchases for the next five years."
Passed
with a motion by Richard Nguyen and a second by Danielle Cohen.
Vote:
Yes
Pablo Beltran
.
Yes
Danielle Cohen
.
Yes
Thomas Gemetti
.
Yes
Richard Nguyen
.
Absent
Michael Snyder
.
Financial Impact:
SOURCE OF FUNDS:

MEASURES G AND CC

Attachments:
Award of Bid: Modular Buildings Project
7.4. Award of Bid: Grocery Items and Food Supplies

Rationale:

It has been almost two years since the District last went out to bid for grocery items and food supplies.  In order to ensure that we are obtaining current competitive pricing for these items, the District felt it was necessary to do a formal bid.  



 
Actions:
Motion

To amend the motion from: "

It is recommended that the Governing Board award the bid for the purchase of grocery items and food supplies to the lowest responsive and responsible bidder. The bids will be presented to the Board on July 18, 2017.





" to: "Award the bid for the purchase of grocery items and food supplies to Chef's Choice Product, Fresh Point Produce, Gold Star Foods, School Lunch Products, Sysco, Hayes Distributing, US Foods, and P&R Paper Supply as the lowest responsive and responsible bidders."
Passed
with a motion by Danielle Cohen and a second by Pablo Beltran.
Vote:
Yes
Pablo Beltran
.
Yes
Danielle Cohen
.
Yes
Thomas Gemetti
.
Yes
Richard Nguyen
.
Absent
Michael Snyder
.
Financial Impact:

SOURCE OF FUNDS:

Child Nutrition Services Budget


Attachments:
Award of Bid: Grocery Items & Food Supplies
Award of Bid: Grocery Items & Food Supplies Part II
8. ADJOURNMENT

Minutes:
The meeting was adjourned at 738 p.m.
7/18/2017 7:01:00 PM ( Original )
Present Pablo Beltran
Present Danielle Cohen
Present Thomas Gemetti
Present Richard Nguyen
Absent Michael Snyder