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Regular Meeting
Campbell Union SD
May 04, 2017 6:00PM
Closed Session - 6:00 P.M. Regular Session - 7:00 P.M. Administration Building 155 North Third Street Campbell, CA 95008-2044

1. CALL TO ORDER

Rationale:
Anyone wishing to address the Board on closed session matters may do so at this time.
 
Minutes:
Governing Board President, Thomas Gemetti, called the meeting to order at 6:00 p.m.
2. CLOSED SESSION

Rationale:
The Governing Board will review matters pertaining to the following topics as necessary:
 
Minutes:
There were no requests to address closed session items.
The Governing Board convened to closed session at 6:01 p.m.
2.1. Conference with Legal Counsel - Existing Litigation (Govt. Code §54956.9(d)(1)) – Legal Counsel will be available by phone. – Summerhill

2.2. Conference with Legal Counsel - Anticipated Litigation (Govt. Code §54956.9(d)(2)) – One matter

2.3. Confer with Labor Negotiator Shelly Viramontez re: C.E.T.A. & C.S.E.A. CH 868 Negotiations (Govt. Code §3549.1 & 54957.6)

2.4. Public Employee Discipline/Dismissal/Release/Complaint (Govt. Code §54957)

2.5. Public Employee Performance Evaluation: Superintendent

3. REGULAR SESSION

Rationale:

The Governing Board will reconvene to regular session

 
Minutes:
The Governing Board reconvened to regular session at 7:00 p.m.
4. FLAG SALUTE

Minutes:
The flag salute was led by students from Sherman Oaks and Campbell Middle School.
Sherman Oaks student, Suzette Hernandez de Orta, spoke to the Governing Board about her experience as Consul for the Day at the Mexican Consulate.
Campbell Middle School teachers Mr. Timpson and Mr. Garcia along with students; Emanuel Vega,Daniel Turner, Rodolfo Valentino, Brenda Munoz Ledezma, Jeremy Garcia, Javier Corona, Ashley Coreas and Miguel Paredes presented information on their award winning MESA projects to the Governing Board.
5. ADOPT AGENDA

Rationale:
Additions to the agenda:  Items may be added to the agenda in the event an emergency exists (majority vote), or the need to take action arises after posting of the agenda (two-thirds vote of the Board), or by unanimous vote of those present if less than full Board.
 
Actions:
Motion

It is recommended that the Governing Board adopt the agenda as presented.
Passed
with a motion by Richard Nguyen and a second by Danielle Cohen.
Vote:
Yes
Pablo Beltran
.
Yes
Danielle Cohen
.
Yes
Thomas Gemetti
.
Yes
Richard Nguyen
.
Yes
Michael Snyder
.
6. REPORT OF ACTION TAKEN IN CLOSED SESSION

Minutes:
There was action taken on Item 2.2
The vote was:
5 Ayes
0 Noes
0 Abstentions
0 Absent
7. DISCUSSION ITEM - Run, Hide, Defend Protocol

Rationale:

Captain Joe Cefalu, Campbell Police Department, will present on overview of the Run, Hide, Defend protocol.

http://prezi.com/mnt8yx3fyhj_/?utm_campaign=share&utm_medium=copy&rc=ex0share


 
Minutes:
Captain Joe Cefalu from the Campbell Police Department presented an overview of the Run, Hide, Defend Protocol.
8. REPORTS OF THE GOVERNING BOARD

8.1. Reports on visits to schools, conferences/meetings attended and other activities.

Minutes:
The Governing Board reported on meetings and events they attended on behalf of the district.
8.2. Subcommittee Reports

Minutes:
The Governing Board reported on the following subcommittees:
Facilities and Technology
STEAM
9. REPORTS OF THE SUPERINTENDENT

Minutes:
The Superintendent reported on the following meetings/events attended:

Santa Clara County Office of Education National Bilingual & Multilingual Advocacy Month Showcase
Santa Clara County Alliance of Black Educators Middle School Event
NAACP 65th Freedom & Friendship Gala
10. COMMUNICATIONS

10.1. Written Communications

Actions:
Motion

To accept the resignation of Eric Andrew effective June 30, 2017
Passed
with a motion by Michael Snyder and a second by Pablo Beltran.
Vote:
Yes
Pablo Beltran
.
Yes
Danielle Cohen
.
Yes
Thomas Gemetti
.
Yes
Richard Nguyen
.
Yes
Michael Snyder
.
Minutes:
Letter from Superintendent Eric Andrew announcing his retirement effective June 30, 2017.
10.2. Oral Communications

Rationale:
Members of the audience may address the Board regarding matters not on the agenda; oral communications will be limited to three (3) minutes per person and twenty (20) minutes per topic; the Board shall take no action on these matters.
 
Minutes:
There were no oral communications.
11. INFORMATION AND POSSIBLE ACTION ITEMS

11.1. Campbell Youth Commission

Rationale:

The Campbell City Youth Commission will present their accomplishments for 2016-2017.

 
Minutes:
Jenny Bybee from the City of Campbell Recreation & Community Services Department along with Youth Commissioners, Anna Kondratyeva, Hanna Almuti, Ben Nikitin, Sophia Tsue and Naveen Sastri presented an update on the Campbell Youth Commission events and programs to the Governing Board.
Attachments:
Campbell Youth Commission
11.2. Health Connected Teen Talk Curriculum For 7th Grade Update

Rationale:

Director of Curriculum, Edna Laskin, will present an update on the adoption of the Health Connected Teen Talk For 7th Grade curriculum. 

BACKGROUND:

Under Education Code 20118.3 the Governing Board of any school district may purchase supplementary textbooks, library books, educational films, audiovisual materials, test materials, workbooks, instructional computer software packages, or periodicals in any amount needed for the operation of the schools of the district without taking estimates or advertising for bids.

The California Healthy Youth Act (AB329) became effective January 1, 2016. Health Connected’s Teen Talk complies with the CA Education Code requirements and is aligned with the CA Health Content Standards for Growth, Development, and Sexual Health. In fact Health Connected’s middle school and high school curricula had the highest rate of compliance of the 11 reviewed by the CA Department of Education.

Teachers in Campbell charged with teaching this content, reviewed two curriculum during the 2015-2016 school year and chose Teen Talk. Training for the teachers occurred in April 2017 and parents were notified about three separate opportunities to view the materials and ask questions. The parents have the right to opt their students out of this course by writing a letter to the school.

SOURCE OF FUNDS:

LCAP Base
 
Actions:
Motion

Authorize the adoption of Health Connected Teen Talk Curriculum for 7th in alignment with the California Healthy Youth Act (AB329).
Passed
with a motion by Pablo Beltran and a second by Richard Nguyen.
Vote:
Yes
Pablo Beltran
.
Yes
Danielle Cohen
.
Yes
Thomas Gemetti
.
Yes
Richard Nguyen
.
Yes
Michael Snyder
.
Minutes:
Director of Curriculum, Edna Laskin, presented an update on the adoption of the Health Connected Teen Talk For 7th Grade curriculum.
Attachments:
CA Healthy Youth Act 5.4.17
Teen Talk Draft Parent Letter
11.3. Local Control Accountability Plan Presentations: Blackford Elementary School, Castlemont Elementary School, Forest Hill Elementary School and Rolling Hills Middle School

Rationale:
The Principals of Blackford Elementary School, Castlemont Elementary School, Forest Hills Elementary School and Rolling Hills Middle School will be presenting to the Board their Local Control Accountability Plan (LCAP) goals and progress for the school year.
 
Minutes:
The following principals and staff presented an update on their site LCAP to the Governing Board:
Blackford Elementary - Corrine Frese, Jennifer Jasper
Castlemont Elementary - Eric Brown, Cathy McAvoy, Christa Norum
Forest Hill Elementary - Denise Khalid
Rolling Hills Middle School - Cynthia Dodd, Kristen Prindle
Attachments:
Blackford LCAP Presentation 5.4.17
Castlemont LCAP 2017
Forest Hill LCAP 5.4.17
RHMS LCAP 2017
11.4. Department Update - English Language Development

Rationale:
The Coordinator of English Language Development will present an overview of student progress and the work that has been done this year to support English Language learners.
 
Minutes:
English Language Development coordinator, Denise Kilpatrick presented an update on English Language Learner progress to the Governing Board.
Attachments:
English Language Development Update 5.4.17
11.5. District TK - 8th Grade Program

Rationale:

The Superintendent will provide an update on the progress of the District TK-8th Grade program.

 
Minutes:
Superintendent, Eric Andrew, presented an update on the progress of the TK-8th Grade Program committee.
Attachments:
District TK-8 Grade Program Update 5.4.17
12. ACTION ITEMS - CONSENT AGENDA

Rationale:
Items may be removed from the consent agenda by consensus of the Governing Board:
 
Actions:
Motion

Approve the consent agenda as follows:
Passed
with a motion by Michael Snyder and a second by Pablo Beltran.
Vote:
Yes
Pablo Beltran
.
Yes
Danielle Cohen
.
Yes
Thomas Gemetti
.
Yes
Richard Nguyen
.
Yes
Michael Snyder
.
12.1. Minutes Regular Session April 20, 2017

Minutes:
Approve the minutes of the Regular Session April 20, 2017.
Attachments:
Minutes Regular Session 4.20.17
12.2. Donations

Rationale:
Donations in excess of $300.00 are accepted by the Board at a public meeting.  Letters of acknowledgment and appreciation are sent to all donors, regardless of the monetary value of the donation.

$600.00 donated by Country Woman's Club of Campbell to the middle schools to be used for music and arts programs.
$6034.52 donated by Village School PTA to Village School to be used for music, art, poetry.
$574.80 donated by Marshall Lane PTA to Marshall Lane School to be used for technology purchases.




 
Minutes:
Accept the donations as presented.
12.3. Instructional Materials-Williams Uniform Complaint Quarterly Report

Rationale:

As stated in Education Code 35186:

(a) A school District shall use the uniform complaint process it has adopted as required by Chapter 5.1 (commencing with Section 4600) of Title 5 of the California Code of Regulations, with modifications, as necessary, to help identify and resolve any deficiencies related to instructional materials, emergency or urgent facilities conditions that pose a threat to the health and safety of pupils or staff, and teacher vacancy or misassignment.

Campbell Union School District reports that there were no complaints filed with any school in the district during the January 1 through March 31, 2017 quarter.
 
Minutes:
Approve the Quarterly Report on Williams Uniform Complaints during the January 1 through March 31, 2017 quarter.
Attachments:
Williams Quarterly Report
12.4. Investment Report For The Month Ending December 31, 2016

Rationale:

Enclosed is a detail listing of all Santa Clara County Treasury Investments and a list of all bank balances of Campbell Union School District as of December 31, 2016.   The average County pool yield on December 31, 2016 was 0.96%.  The prior quarter yield was 0.99%. 








 
Minutes:
Receive and file the December 31, 2016 Detailed Investment Portfolio Listing.
Attachments:
Cash in Banks
Investment Report Treasury Memo
12.5. Personnel Report

Minutes:
Approve the Personnel Report and Addendum as submitted.
Attachments:
Personnel Addendum 5.4.17
PERSONNEL REPORT
13. ACTION ITEMS - REGULAR AGENDA

13.1. Conditional Award Of Bid: Marshall Lane Modernization

Rationale:

Bids for the Marshall Lane Modernization were opened on April 13, 2017. Strawn Construction submitted the lowest responsive bid for the Project.  Plans for the Project have not yet been approved by the Division of State Architect (DSA).  Staff recommends that the Board award the contract to Strawn Construction on the condition that plans for the Project are approved by DSA prior to execution of the contract by the District and Strawn Construction.  The Superintendent, or designee, is hereby authorized to execute the Contract upon approval of the plans by DSA.  If DSA does not approve the plans before June 1, 2017, this conditional award shall be deemed null and void. 

This bid covers Phase I of site renovations at Marshall Lane Elementary School, which includes installing new walkways throughout the campus, installing a new covered lunch shelter, installing a new front entrance to the school, and Replacing all underground plumbing and electrical.

Bidders Amount

Strawn Construction $6,040,000

Hagensen Pacific Construction $6,610,000

Strawn Construction contractors’ license was checked and found in good standing.  The contractor’s insurance was checked and found that they are registered with the State of California.
 
Actions:
Motion

Award the bid to Strawn Construction with a low bid of $6,040,000.00 on the condition that plans for the project are approved by DSA. The Superintendent or designee is hereby authorized to execute the contract upon approval of the plans by DSA. If DSA does not approve the plans before June 1, 2017, this conditional award shall be deemed null and void. 
Passed
with a motion by Richard Nguyen and a second by Danielle Cohen.
Vote:
Yes
Pablo Beltran
.
Yes
Danielle Cohen
.
Yes
Thomas Gemetti
.
Yes
Richard Nguyen
.
Yes
Michael Snyder
.
Financial Impact:

SOURCE OF FUNDS:  Measure CC

IMPACT TO BUDGET:?  $6,040,000



13.2. Conditional Award Of Bid: Blackford Elementary School Modernization Phase III

Rationale:

Bids for the Blackford Elementary School Modernization Phase III were opened on April 6, 2017. Strawn Construction submitted the lowest responsive bid for the Project.  Plans for the Project have not yet been approved by the Division of State Architect (DSA).  Staff recommends that the Board award the contract to Strawn Construction on the condition that plans for the Project are approved by DSA prior to execution of the contract by the District and Strawn Construction.  The Superintendent, or designee, is hereby authorized to execute the Contract upon approval of the plans by DSA.  If DSA does not approve the plans before June 1, 2017, this conditional award shall be deemed null and void. 

This bid covers Phase III of site renovations at Blackford Elementary School, which includes installing a new courtyard, installing a new covered lunch shelter, replacing covered walkways, replacing all underground plumbing and electrical, and new landscaping.

Bidders Amount

Strawn Construction $4,950,000

Strawn Construction contractors’ license was checked and found in good standing.  The contractor’s insurance was checked and found that they are registered with the State of California.
 
Actions:
Motion

Award the bid to Strawn Construction with a low bid of $4,950,000 on the condition that plans for the project are approved by DSA. The Superintendent or designee is hereby authorized to execute the contract upon approval of the plans by DSA. If DSA does not approve the plans before June 1, 2017, this conditional award shall be deemed null and void. 
Passed
with a motion by Michael Snyder and a second by Pablo Beltran.
Vote:
Yes
Pablo Beltran
.
Yes
Danielle Cohen
.
Yes
Thomas Gemetti
.
Yes
Richard Nguyen
.
Yes
Michael Snyder
.
Financial Impact:

SOURCE OF FUNDS:  Measure CC

IMPACT TO BUDGET:  $4,950,000
14. UPCOMING CALENDAR DATES

Rationale:

Meetings may be scheduled, rescheduled and/or cancelled as required to conduct District business.

May 18, 2017

         Special Session
(district recognition)

June 1, 2017            Regular Session
June 22, 2017          Regular Session
July 13, 2017            Regular Session (if needed)
August 17, 2017       Regular Session
September 14, 2017 Regular Session
October 5, 2017        Regular Session
October 26, 2017      Regular Session
November 16, 2017  Regular Session
December 7, 2017    Regular Session
(organizational meeting) 
    




 
Minutes:
Upcoming Calendar Dates were reviewed:
May 15, 2017 Special Session
May 18, 2017 Special Session (district recognition)
June 1, 2017 Regular Session
June 22, 2017 Regular Session
July 13, 2017 Regular Session (if needed)
August 17, 2017 Regular Session
September 14, 2017 Regular Session
October 5, 2017 Regular Session
October 26, 2017 Regular Session
November 16, 2017 Regular Session
December 7, 2017 Regular Session (organizational meeting)
15. FUTURE AGENDA ITEMS: FOLLOW-UP FROM PREVIOUS MEETINGS

Rationale:

May

 Special Education Classrooms
Aug   Suspension/Expulsion Report
TBD  Department Overviews
TBD  Instruction/Achievement Study Session
TBD  Literacy Forum
TBD  Expeditionary Learning Discussion
TBD  International Baccalaureate
 
Minutes:
Future Agenda Items were reviewed:

May Special Education Classrooms
Aug Suspension/Expulsion Report
Sept Instruction/Student Achievement
TBD Department Overviews
TBD Literacy Forum
TBD International Baccalaureate
16. CLOSED SESSION

Rationale:
The Governing Board will review matters pertaining to topics specified under Item 2, as required.
 
Minutes:
No closed session was held under Item 16.
17. ADJOURNMENT

Minutes:
The meeting was adjourned at 10:20 p.m.
5/4/2017 6:00:00 PM ( Original )
Present Pablo Beltran
Present Danielle Cohen
Present Thomas Gemetti
Present Richard Nguyen
Present Michael Snyder