The Governing Board will reconvene to regular session

The Deputy Superintendent of Administrative Services will report on the selection of energy services agreement provider for the rewiring and replacing of existing fluorescent lighting bulbs at Capri Elementary School, Forest Hill Elementary School, Marshall Lane Elementary School, Rolling Hills Middle School, Rosemary Elementary School, and Sherman Oaks Elementary School with LED retrofit kits for improved energy efficiency and lower costs.

Comments will be received from the public regarding the selection of energy services agreement provider.

Public Hearing:  Opened at                        Closed at

In January of 2017, the District requested to receive formal bids to rewire and replace the existing fluorescent lightbulbs at Capri, Forest Hill, Marshall Lane, Rolling Hills, Rosemary, and Sherman Oaks schools with LED bulbs to improve energy efficiency and lower utility costs.  However, we were unsuccessful in finding contractors for each school site who were within our budget, and the contractor that we did award the bid to pulled out of the project.

Instead of rebidding for the project, we requested quotes from lighting installation companies who could provide the service at a reasonable price.  Under California Government Code sections 4217.10 to 4217.18 the District is allowed to enter into energy services contracts without using a formal competitive bid process and select the proposal that is in the District’s best interests.  Following due diligence and reference checks, Regreen is being recommended to the Board as the selected contractor to replace and rewire existing fluorescent lightbulbs at Capri, Forest Hill, Marshall Lane, Rolling Hills, Rosemary, and Sherman Oaks schools with LED retrofit kits for improved energy efficiency and lower costs.  Regreen’s quote came out to $890,732.54.

Prior to approving the Energy Services Agreement, the Governing Board must fulfill two requirements under Government Code section 4217.12: 

1. Hold a regularly scheduled public hearing on the Energy Services Agreement, public notice of which must be given at least two weeks prior to the public hearing.  The notice of the public hearing was posted on
   March XX
   , 2017. 
2. Find that the anticipated cost to Campbell Union School District for converting the current fluorescent light fixtures to LED provided by the Project under the Energy Services Agreement will be less than the anticipated marginal cost to Campbell Union School District in the absence of those purchases.  Based on the analysis Regreen provided Campbell Union School District, there is support for this finding.

SOURCE OF FUNDS:

Proposition 39 Grant

Building Fund

IMPACT TO BUDGET:

Approximately $900,000 

Pursuant to AB 1200, the Governing Board must receive and review the quarterly report for the period ending January 31, 2017 in order to certify the District’s ability to meet its financial obligations for the remainder of the current fiscal year and its multi-year financial commitments.  Jackie Chen, Director of Business Services, will present the Second Interim Report to the Governing Board

The Assistant Superintendent of Instructional Services will update the Board on the Local Control and Accountability Plan (LCAP) Dashboard and 5X5 Grids.

The California Department of Education has created a new system of accountability for public and charter schools. The public release of the new system will happen in mid-March. At that time Community Members will be able to access the information to see the strengths and weaknesses of individual schools. The Assistant Superintendent of Instructional Services will provide an overview of the website for the Board and discuss the communication process for engaging our stakeholders.

Shelly Viramontez, Associate Superintendent Human Resources, will present information on the Staff Wellness survey results and Orientation/Onboarding process for new district employees.

Superintendent, Eric Andrew, will present the revised Strategic Planning Objectives to the Governing Board

Superintendent, Eric Andrew, will update the Governing Board on the District Preschool - 8 Program formally known as the CMS K-8 Transformation.

Draft Resolution 2016-17-24 will be presented to the Governing Board and discussed.
The Governing Board will decide whether to take action and approve a final version of Resolution 2016-17-24, Resolution Reaffirming Support Of Immigrant Students And Families.

$2,500.00 donated by Assistance League of Los Gatos-Saratoga to Monroe Middle School to be used for science camp.

The District’s marketing program is focused on telling the story of the many quality programs that enhance student learning in Campbell Union School District. To maximize on that effort, we are requesting additional funds to ensure quality coverage of three major events happening this year: STEAM Showcase, Parent University/Parent Engagement, and 8th Grade Graduations

B43 Productions contract shall be increased by $10,000.00  for the remainder of the 2016 - 2017 school year   Total 2016-2017 not to exceed  $50,000.00

The Governing Board will review the proposed revised Board policies and Administrative Regulations as presented for a second reading.  

1. BP 0410 - Nondiscrimination in District Programs and Activities
2. BP 0420.41 - Charter School Oversight
3. AR 1340 - Access to District Records
4. BP/AR 3311 - Bids
5. BP/AR 3311.1 - Uniform Public Construction Cost Accounting Procedures
6. AR 3311.2 - Lease-Leaseback Contracts
7. AR 3311.3 - Design-Build Contracts
8. AR 3311.4 - Procurement of Technological Equipment
9. BP 3470 - Debt Issuance and Management
10. AR 3543 - Transportation Safety and Emergencies
11. BP/AR 4030 - Nondiscrimination in Employment
12. BP/AR 4119.11/4219.11/4319.11 - Sexual Harassment
13. BP 4151/4251/4351 - Employee Compensation
14. AR 4157.1/4257.1/4357.1 - Work-Related Injuries
15. BP 5030 - Student Wellness
16. AR 5111.1 - District Residency
17. BP 5116.2 - Involuntary Student Transfers
18. AR 5125.3 - Challenging Student Records
19. BP/AR 5141.21 - Administering Medication and Monitoring Health Conditions
20. AR 5148 - Child Care and Development
21. AR 5148.3 - Preschool/Early Childhood Education
22. BP 6142.4 - Service Learning/Community Service Classes
23. BP 6142.94 - History-Social Science Instruction
24. AR 6143 - Courses of Study
25. BP/AR 6154 - Homework/Makeup Work
26. BP/AR 6164.6 - Identification and Education Under Section 504
27. BP/AR/E 6173 - Education for Homeless Children
28. AR 6173.3 - Education for Juvenile Court School Students
29. BP/AR 6185 - Community Day School
30. BB 9240 - Board Training
31. BB 9323 - Meeting Conduct
32. E 9323.2 - Actions by the Board

It is recommended that the Governing Board approve the Personnel Report and Addendum as submitted.

Education Code 37220 (e) attached, allows Governing Boards, by adoption of a resolution, to revise certain holidays established by this same Education Code.  The observance of President Lincoln’s Birthday will fall on February 23, 2018.

This proposal has been received from the Campbell Elementary Teachers Association (CETA). Pursuant to Government Code Section 3547 and in order to commence collective bargaining, the proposal will be officially received by the Governing Board at this public meeting March 16, 2017.

Pursuant to Government Code Section 3547, the following steps must be completed prior to negotiations between the “District” and “CETA”:
1)  The district proposal officially presented at a public meeting of the Governing Board March 16, 2017;
and

2)  Schedule a public hearing to receive public input regarding the district proposal March 30, 2017.

The District has been satisfied with the audit services provided by Vavrinek, Trine, Day & Co. during the past seventeen years, and it is recommended that the Governing Board employ the firm of Vavrinek, Trine, Day & Co. for the 2016-17 through 2018-19 fiscal years’ audits.

SOURCE OF FUNDS:

General Fund 

IMPACT TO BUDGET:

$55,000 

As part of our ongoing technology plan and to continue to improve teaching processes, providing teachers with access to current and emerging technologies is critical to our continued success. It is recommended that the Governing Board authorize the purchase of 90 MacBook Airs from Apple.

SOURCE OF FUNDS:

Technology

BUDGET:

$108,765.50

As stated in Education Code 35186: 

(a) A school District shall use the uniform complaint process it has adopted as required by Chapter 5.1 (commencing with Section 4600) of Title 5 of the California Code of Regulations, with modifications, as necessary, to help identify and resolve any deficiencies related to instructional materials, emergency or urgent facilities conditions that pose a threat to the health and safety of pupils or staff, and teacher vacancy or misassignment.

Campbell Union School District reports that there were no complaints filed with any school in the district during the October 1 through December 31, 2016 quarter.

Each year the District must submit the Consolidated Application for annual funding for Categorical Aid Programs. The data collection system previously used by the California Department of Education, ConApp, has been replaced with the CARS data collection system. 

The Governing Board approved the CARS Spring Collection on June 23, 2016. CARS Winter Collection (formerly ConApp Part II) provides the program entitlements as listed below.

• Title I, Part A                                                            $ 1,034,454
• Title II (Teacher Quality)                                           $    251,667 
• Title III (Limited English Proficient) (LEP)                 $    224,461

                                                                                          $ 1,510,582

The District Advisory Committee (DAC) and District English Learners Advisory Committee (DELAC) reviewed the CARS Spring Collection on June 9, 2016.  The CARS Winter Collection must be submitted to the California Department of Education for final approval.

BACKGROUND INFORMATION:

This trip will teach participants about the natural world in experiential, interdisciplinary ways and use the earth sciences as a model for the pursuit of knowledge in other fields. It will provide opportunities for the students to observe and describe features of the natural world while building community and a sense of citizenship. It will also guide them to develop their own conclusions about how global environmental stewardship fosters the continued existence of the natural world and the sustainability of resource use.

FUNDING SOURCE:

Fees will be paid by student and family contributions, donations and school fundraisers.

TRANSPORTATION:

District bus

CHAPERONE TO STUDENT RATIO:

1:9

As per Education Code Section 35120(c), “A member may be paid for any meeting when absent if the Board by Resolution duly adopted and included in its minutes finds that at the time of the meeting he or she is performing services outside the meeting for the school district or districts, he or she was ill or on jury duty, or the absence was due to a hardship deemed acceptable by the Board.”  

This bid covers the modernization of the teacher's lounge at Lynhaven Elementary School.

Bidders         Amount

Omni $678,000.00

Calstate $785,555.00

Quesada $810,750.00

Omni's contractor’s license was checked and found in good standing. In addition, the contractors’ insurance was checked and found that they are registered with the State of California.

SOURCE OF FUNDS:

Building Fund

IMPACT TO BUDGET:

$678,000.00

Pursuant to AB 1200, the Governing Board must receive and review the quarterly report for the period ending January 31, 2017 in order to certify the District’s ability to meet its financial obligations for the remainder of the current fiscal year and its multi-year financial commitments.  To make such a determination, cash and fund balance projections must be included as part of the report.  (See the Second Interim Report.)

The attached report addresses the current status of the District’s operating funds and projections of income and expense for all of 2016-2017 based on the State budget and other information available as of January 31, 2017.

Meetings may be scheduled, rescheduled and/or cancelled as required to conduct District business.
March 20, 2017       Special Session (Board Retreat)
March 30, 2017       Regular Session
April 20, 2017          Regular Session
May 11, 2017           Regular Session
June 1, 2017            Regular Session
June 22, 2017          Regular Session
July 13, 2017            Regular Session