A Certification of Election Facts was received from the County of Santa Clara Registrar of Voters certifying that Campbell Union School District had qualified unopposed candidates for Governing Board Member and directed the district to seat the qualified persons at the organization meeting of the board.

Pursuant to Education Code Section 35143, the Governing Board must hold an organizational meeting annually for the purpose of electing officers to serve for the ensuing year. 

Officers of the Board shall include President, Vice President and Clerk.

The office of President and Clerk shall be filled by nomination and require a majority vote of the members of the Board. (Education Code 35022, 35143)

To maximize Board effectiveness, it is the practice of the Governing Board that the Office of President, Vice President and Clerk shall be filled by bi-annual rotation (i.e., Clerk to Vice President; Vice President to President) dependent upon Board approval.

Any Board member may decline to hold a particular office.  The vacancy will then be filled by nomination and require a majority vote of the members of the Board.

In the event a change occurs in the membership of the board, because of board elections, resignations, etc., then elections for the vacant offices will be by nomination and require a majority vote of the members of the board.

 Board Bylaw 9100

The attached proposed Board Meeting Calendar for 2017 is based upon a schedule whereby meetings are held approximately every three weeks.

Meeting dates have been scheduled to comply with budget and LCAP deadline requirements.

As in the past, one meeting is scheduled during the month of December due to holiday conflicts.  One meeting is recommended during the month of July to facilitate vacation scheduling for Board Members and staff.

Subcommittee assignments for 2017:

Budget                              Gemetti, Snyder

Common Core                  Gemetti, Beltran

Facilities & Technology     Nguyen, Beltran

Intergovernmental             Cohen, Gemetti

Parent University              Cohen,  Nguyen    

Policy:                               Nguyen, Beltran

Special Programs             Cohen, Snyder

Staffing                             Cohen, Gemetti

Student Achievement       Beltran, Cohen

STEAM                             Snyder, Nguyen

Wellness                           Nguyen, Snyder          

To encourage sound fiscal management practices, the District is required to perform an annual audit of all funds under our jurisdiction and control.  Vavrinek, Trine, Day & Co., Certified Public Accountants (VTD) has found no material weakness in the financial operations of the District for the 2015-16 school year.  The Administration is satisfied with the results of the audit.  Joyce Peters of VTD will be in attendance to answer any questions.

Upon acceptance of the 2015-16 Audit Report, copies of the report will be forwarded to:

• State Department of Education, Fiscal Policy Division
• State Department of Finance, Controller’s Office
• SCCOE, District Business Services

With the approval of bond funds, the District is required to conduct an annual independent audit of all expenditures used for the construction of projects and all proceeds from the sale of bonds.

The Administration is satisfied with the results of the audit by Vavrinek, Trine, Day & Co., Certified Public Accountants (VTD).  Joyce Peters from VTD will be in attendance to answer any questions.

The Superintendent will provide an update on the District’s Strategic Plan. This is a regularly appearing item.

The Deputy Superintendent of Administrative Services will present the Developer Impact Fee Annual and Five Year Report, June 30, 2016.

The State has changed the reporting requirements of Developers Fees since we last presented at the August 18, 2016 Board meeting.  We have revised our report to be compliant with the new requirements.

With Board approval, the District will make the following inter-fund transfers:

• $1,500,000 from General Fund (Fund 010) to Building Fund (Fund 210) for the Lynhaven Teacher Lounge upgrade
• $1,800,000 from General Fund (Fund 010) to Building Fund (Fund 210) for part funding of the CMS conversation to a K-8
• $400,000 from General Fund (Fund 010) to Building Fund (Fund 210) for the Compressed Natural Gas Pump at the Corpyard
• $400,000 from General Fund (Fund 010) to Building Fund (Fund 210) for the Deferred Maintenance account
• $200,000 from General Fund (Fund 010) to Building Fund (Fund 210) for the repairs at leased school sites
• $266,000 from Extensions Fund (Fund 120) to General/Categorical Fund (Fund 010/060) for the Superintendents Discretionary and After School Sports
• $400,000 from Extensions Fund (Fund 120) to Building Fund (Fund 210) for the Marshall Lane CampbellCare

The total amount that will be transferred is $4,966,000.

Campbell Union School District provides transportation services for students travelling to and from school during regular school days and transportation for field trips for our schools and for outside agencies.  In order to offset salary and fuel costs, the District would like to upgrade the rates for the 2017-18 school year.

Campbell Union School District has numerous indoor facilities and general athletic fields available for use by public groups for a use fee.   In order to offset utilities, custodian, and supplies, the District would like to upgrade the rates for the 2017-18 school year.

The District is recommending an increase as listed on the attached spreadsheet for the 2017-18 school year.

The increase in pricing is based off a market study of local afterschool fee-based childcare programs.  The monthly prices reflect two different amounts because there are eight payments at the higher price and two pro-rated payments for the months of August and December. There are a total of 10 payments per year. 

To reduce our long-term liability on retiree medical insurance (GASB 45) and to reduce the annual General Fund payment for retirees in the future, the district can prepay future medical expenses through a CalPERS trust fund with higher returns than the County pooled investments.

Last year, the estimated value Campbell needs in order to be fully funded increased from $4.4 million to $6.3 million. The large increase was due to a recent modification to the Actuarial Standard of Practice (ASOP #6) which now says we must incorporate age specific claim cost. 

Furthermore, a new standard, GASB 75, will replace GASB 45 in 2017. The new GASB 75 will require us to book the outstanding unfunded liability of $1.9 million on June 30, 2018. Any amount that we can send to the “CalPERS GASB 45 Trust” before that date, will reduce our unfunded liability and reduce the impact in 2018.

The District is recommending an increase as listed in the attached spreadsheets for the 2017-2018 school year.  The increase in pricing is based off a market study of local fee-based toddler and preschool programs.  The monthly prices reflect two different amounts because there are 10 equal payments for children who enroll in August with no June payment.  The pro-rated amount refers to the June payment amount for children who start after September 1^st. 

Donations in excess of $300.00 are accepted by the Board at a public meeting.  Letters of acknowledgment and appreciation are sent to all donors, regardless of the monetary value of the donation.

• $5,000.00 donated by Barona Band of Mission Indians to Rosemary Elementary School to be used for chromebooks.
• $438.71 donated by Lifetouch National School Studios to Sherman Oaks School to be used for fieldtrips.
• $3,500.00 donated by Capri PTA to Capri Elementary School to be used for Library and Computer Lab Ed. Associate positions.
• $500.00 donated by JustGive to Capri Elementary School to be used for instructional programs.

The Governing Board will review the proposed revised Board Policies and Administrative Regulations as presented for a second reading.

1.           BP/AR 0450 - Comprehensive Safety Plan

2.           BP/AR/E 0520.2 - Title I Program Improvement Schools

3.           BP/AR 0520.3 - Title I Program Improvement Districts

4.           BP/AR 1312.3 - Uniform Complaint Procedures

5.           BP/AR 3230 - Federal Grant Funds

6.           BP/AR 3270 - Sale and Disposal of Books, Equipment and Supplies

7.           AR 3440 - Inventories

8.           AR 3460 - Financial Reports and Accountability

9.           AR 3512 - Equipment

10.         BP/AR 3513.3 - Tobacco-Free Schools

11.         AR 3516.3 - Earthquake Emergency Procedure System

12.         BP/AR 3553 - Free and Reduced Price Meals

13.         BP 3555 - Nutrition Program Compliance

14.         BP 4112.2 - Certification

15.         E 4112.9/4212.9/4312.9 - Employee Notifications

16.         BP 4113 - Assignment

17.         AR 4115 - Evaluation/Supervision

18.         AR/E 4222 - Teacher Aides/Paraprofessionals

19.         BP/AR 5116.1 - Intradistrict Open Enrollment

20.         BP/AR 5121 - Grades/Evaluation of Student Achievement

21.         BP 5131.62 - Tobacco

22.         BP/AR 5145.3 - Nondiscrimination/Harassment

23.         BP/AR 5145.7 - Sexual Harassment

24.         AR 6158 - Independent Study

25.         AR 6164.41 - Children with Disabilities Enrolled by Their Parents in Private School

26.         BP 6179 - Supplemental Instruction

27.         BP 5146 – Pregnant/Parenting Students

The Political Reform Act (Government Code Sections 8100-91015) requires every local government agency to review its conflict of interest code biennially to determine if it is accurate, or alternatively, that the code must be amended. Upon preliminary review by the Office of the County Counsel necessary edits were needed. The County Counsel's office is the central point of contact for districts/boards to notify. 

Board Policy BB 9270 and Board Exhibit 9270/Resolution 2016-17-05, Adopting a Conflict of Interest Code is presented tonight for a second reading.

The purpose of this field trip to San Jose State University is to provide additional training for the upcoming National Mathematics Engineering Science Achievement (MESA) Prosthetic Arm 2.1 competition.  The students who are selected are then expected to lead the two Campbell Middle School teams' progression through the competition over the next several months.

TRANSPORTATION:

Private parent car. 

CHAPERONE TO STUDENT RATIO:

1:2

IMPACT TO GENERAL FUND:

None

The (LEA) Plan in its entirety expired in 2015 and must be approved at this time to meet the compliance requirement for the Federal Program Review.  The required LEA plan template from the CDE is outdated and refers to NCLB and API.  It has not been updated since we will be moving to the LCAP as our sole compliance document in the future. The LEA plan has been updated to reflect current practice where applicable and the action and service items in the LEA plan now relate to the LCAP.  Goal 2 of the LEA plan has been updated and board approved annually as is required for Title III funding.

Using guidelines from the state and consultation from the Santa Clara County Office of Education Director of Title III and a Coordinator of Title III, Campbell Union School District has revised the LEA plan to meet FPM requirements as we transition to the new state accountability system.

Pursuant to AB 1200, the Governing Board must receive and review the quarterly report for the period ending October 31, 2016 in order to certify the District’s ability to meet its financial obligations for the remainder of the current fiscal year and its multi-year financial commitments.  To make such a determination, cash and fund balance projections must be included as part of the report.  (See the First Interim Report.)

The attached report addresses the current status of the District’s operating funds and projections of income and expense for all of 2016-2017 based on the State budget and other information available as of October 31, 2016.

As per Education Code Section 35120(c), “A member may be paid for any meeting when absent if the Board by Resolution duly adopted and included in its minutes finds that at the time of the meeting he or she is performing services outside the meeting for the school district or districts, he or she was ill or on jury duty, or the absence was due to a hardship deemed acceptable by the Board.”  

We will be adding a covered lunch shelter and walkway at Blackford Elementary School and a covered lunch shelter and entryway at Marshall Lane Elementary School as part of the two schools’ modernization projects.  We will be buying the materials directly from Poligon, which has a piggyback-able bid through the National Joint Powers Alliance, a nonprofit government purchasing cooperative.  The structures are D.S.A. approved.

SOURCE OF FUNDS:

MEASURE CC

IMPACT TO BUDGET:

Blackford

Marshall Lane

TOTAL

The Deputy Superintendent will present the 2017-18 site capacity and revised enrollment projections.

The projected school capacities for the 2017-18 school year were based on the attached data.

On September 1, 2016, the Governor of California signed legislation requiring all public agencies issuing bonds to have a debt policy in place by January 1, 2017. With the sale of $28,000,000 in General Obligation Bonds in January, we will need an approved Debt Issuance and Management Policy.

With the passage of Measure CC, it is time to sell our first series (Series A) of General Obligation Bonds to fund modernization and construction projects.  With Series A, the District will be selling up to $20,000,000 of the $72,000,000 that was approved by the voters on November 8, 2016.  In addition, additional funds were made available in the Measure G Bond because of increasing property values, so we will be selling $8,000,000.

Furthermore, we are concurrently working with our bond counsel and financial advisor to obtain a bond rating with and Moody’s and Fitch over the next few weeks.

December 15     Special Session

Under Item 7.4 the Governing Board will review the proposed Governing Board Meetings for 2017.

Jan 2017    STEAM Space

Feb 2017   International Baccalaureate