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Regular Meeting
Campbell Union SD
March 10, 2016 6:00PM
Closed Session - 6:00 P.M. Regular Session - 7:00 P.M. Administration Building 155 North Third Street Campbell, CA 95008-2044

1. CALL TO ORDER

Minutes:
Governing Board President Cohen called the meeting to order at 6:00 p.m.
2. CLOSED SESSION

Minutes:
The Governing Board convened to closed session at 6:01 p.m.
2.1. Confer with Labor Negotiator Shelly Viramontez re: C.E.T.A. & C.S.E.A. CH 868 Negotiations (Govt. Code §3549.1 & 54957.6)

2.2. Public Employee Discipline/Dismissal/Release/Complaint (Govt. Code §54957)

2.3. Conference with Legal Counsel - Existing Litigation (Govt. Code §54956.9(d)(1)) – Legal Counsel will be available by phone. – Summerhill

2.4. Public Employee Performance Evaluation: Superintendent

2.5. Conference with Legal Counsel - Anticipated Litigation (Govt. Code §54956.9(d)(2)) – One matter

3. REGULAR SESSION

Minutes:
The Governing Board reconvened to regular session at 7:05 p.m.
4. FLAG SALUTE

Minutes:
The flag salute was led by Rosemary Elementary student, Chloe Oliveira.
5. ADOPT AGENDA

Actions:
Motion

Adopt the agenda as presented.
Passed
with a motion by Michael Snyder and a second by Thomas Gemetti.
Vote:
Yes
Danielle Cohen
.
Yes
Thomas Gemetti
.
Yes
Richard Nguyen
.
Yes
Michael Snyder
.
6. REPORT OF ACTION TAKEN IN CLOSED SESSION

Minutes:
No action was taken in closed session.
7. REPORTS OF THE GOVERNING BOARD

7.1. Reports on visits to schools, conferences/meetings attended and other activities.

Minutes:
The Governing Board reported on events, meetings and activities that they attended on behalf of the district.
7.2. Subcommittee reports

Minutes:
The Governing Board reported on the following subcommittee meetings:
STEAM
8. REPORTS OF THE SUPERINTENDENT

Minutes:
The Superintendent reported on the following meetings/events attended:
CTA Luncheon
CUHSD Superintendent Search Input Session
Read Across America
Junior Achievement at Microsoft
GATE Parent Night
9. COMMUNICATIONS

9.1. Written Communications

Minutes:
The Superintendent shared the following written communications:
Letter from California Department of Education notifying local educational agency's 2015-16 requirements under Title I and III of the Elementary and Secondary Education Act.
Letter from The City of Campbell regarding
Campbell's Below Market Rate Housing (BMR)Program
Public Records Request letter from the Transgender Law Center.
9.2. Oral Communications

Minutes:
Campbell Middle School Principal, April Mouton, shared the following information:
MESA program winners
School of Choice Award
Spelling Bee Winner
Classified Employee Of The Year - school librarian

Carmon Allen, PE teacher from Rolling Hills Middle School, addressed the board on the Athletic Director stipend and presented a written outline of the Athletic Director responsibilities.

Parents, Magdalena Herrera, Eva Martinez and Evelia Flores addressed the Board on a request to add 5th Grade to Rosemary Elementary School.
10. INFORMATION AND POSSIBLE ACTION ITEMS

10.1. TEMPORARY PORTABLE CLASSROOMS FOR ROSEMARY ELEMENTARY SCHOOL

Rationale:

The Deputy Superintendent of Administrative Services, James Crawford,  will present updated information regarding adding fifth grade to the Rosemary Elementary School site. 

To prepare Rosemary Elementary School for the new 5th grade level that will be added in the 2016-17 school year, we will install two temporary portable classrooms in late spring and early summer.

Cost Estimate:

Temporary Classroom Rental:          $60,000 Annually

Utilities (electric, water, data, etc.): $40,000-$70,000

Site Preparation: $40,000-80,000

Furniture and Equipment: $10,000-$40,000








 
Actions:
Motion

Authorize the addition of two portable classrooms at Rosemary Elementary School for the 2016-17 school year.
Passed
with a motion by Michael Snyder and a second by Richard Nguyen.
Vote:
Yes
Danielle Cohen
.
Yes
Thomas Gemetti
.
Yes
Richard Nguyen
.
Yes
Michael Snyder
.
Financial Impact:

Source of Funds:  Building Fund Reserves

 

Financial Impact:  $140,000-$250,000


Minutes:
Deputy Superintendent of Administrative Services, James Crawford, presented information on a plan for adding fifth grade classrooms to Rosemary Elementary School for the 2016-2017 school year.
10.2. STRATEGIC PLAN

Rationale:

The Superintendent will update the Board on the District’s Strategic Plan. This is a regularly appearing item.


 
Minutes:
Superintendent, Eric Andrew, presented updated information on the goals of the Strategic Plan.
Attachments:
CUSD Strategic Plan Update
10.3. COMMON CORE UPDATE - ENGLISH LANGUAGE ARTS CURRICULUM PILOT PLAN

Rationale:

The Director of Instructional Services will update the Board on Campbell Union School District’s English Language Arts Curriculum Pilot Plan.



 
Minutes:
Director, Edna Laskin, presented an update on the English Language Arts Curriculum pilot.
Attachments:
CUSD ELA PILOT UPDATE
10.4. MIDYEAR DATA UPDATE

Rationale:

The Assistant Superintendent of Instructional Services and the Administrator of Data and Assessment will present the district assessment data, highlighting student achievement progress from the first two assessment windows. 



 
Minutes:
Assistant Superintendent of Instructional Services, Whitney Holton and Administrator on Special Assignment, Xyzzy Godfrey presented a midyear Data Update.
Attachments:
MID YEAR ASSESSMENT UPDATE
10.5. PROPOSAL FOR MIDDLE SCHOOL DUAL IMMERSION PROGRAM AT MONROE MIDDLE SCHOOL

Rationale:

Dawnel Sonntag, Principal of Monroe Middle School, will present her proposal for extending the district’s dual immersion program into middle school.



 
Minutes:
Campbell Middle School Principal, Dawnel Sonntag, presented the Middle School Dual Immersion Program.
Attachments:
Middle School Dual Immersion
10.6. PROPOSED REVISED BOARD POLICIES AND ADMINISTRATIVE REGULATIONS-FIRST READING

Rationale:

The Governing Board will review the proposed revised Board policies and Administrative Regulations as presented for a first reading.  First reading - no action required.

 

  1. BP 0200 – Goals for the School District

  2. BP/AR 0420 - School Plans/Site Councils

  3. AR 0420.4 – Charter School Authorization

  4. AR 0460 – Local Control and Accountability Plan

  5. BP 0500 – Accountability

  6. BP/AR 1312.3 - Uniform Complaint Procedures

  7. BP/AR 3100 – Budget

  8. BP/AR 3270 - Sale and Disposal of Books, Equipment and Supplies

  9. AR 3311 – Bids

  10. AR 3512 – Equipment

  11. BP/AR 3580 – District Records

  12. BP/AR/E 4040 - Employee Use of Technology

  13. AR 4112.23 - Special Education Staff

  14. AR 4119.11/4219.11/4319.11 - Sexual Harassment

  15. BP 4131 - Staff Development

  16.  BP/AR 4154/4254/4354 - Health and Welfare Benefits

  17. AR 4161.11/4261.11/4361.11 – Industrial Accident/Illness Leave

  18. AR 4161.8/4261.8/4361.8 - Family Care and Medical Leave

  19. BP 4231 - Staff Development 

  20. AR 5112.2 - Exclusions from Attendance

  21. AR 5121 - Grades/Evaluation of Student Achievement

  22. AR 5125.1–Release of Directory Information

  23. BP 5131.2 – Bullying

  24. BP/AR 5141.27 – Food Allergies/Special Dietary Needs

  25. BP/AR 5141.31 – Immunizations

  26. AR 5145.3 – Nondiscrimination/Harassment

  27. AR 5145.7 – Sexual Harassment

  28. BP/AR 5148 - Child Care and Development

  29. BP/AR 5148.2 - Before/After School Programs

  30. BP/AR 5148.3 - Preschool/Early Childhood Education

  31. AR 6145.2 – Athletic Competition

  32. BP 6151 – Class Size

  33. AR 6158 – Independent Study

  34. BP 6163.1 – School Libraries

  35. BP/AR/E 6163.4 - Student Use of Technology

  36. BP 6170.1 – Transitional Kindergarten

  37. BP 6190 - Evaluation of the Instructional Program

  38. BB 9100 – Organization

  39. BB 9223 – Filling Vacancies

     

     

     

 

 

 

 

 

 
Minutes:
The Board reviewed the proposed revised Board Policies and Administrative Regulations as presented for a first reading. No action required.
Attachments:
Policy Revision Final
11. ACTION ITEMS - CONSENT AGENDA

Actions:
Motion

Approve the consent agenda as follows:
Passed
with a motion by Richard Nguyen and a second by Michael Snyder.
Vote:
Yes
Danielle Cohen
.
Yes
Thomas Gemetti
.
Yes
Richard Nguyen
.
Yes
Michael Snyder
.
Minutes:
No items were removed from the Consent Agenda to be acted upon separately.
11.1. MINUTES OF REGULAR MEETING FEBRUARY 11, 2016

Minutes:
Approve the minutes of regular meeting February 11, 2016.
Attachments:
Minutes Regular Session 2.11.16
11.2. RESOLUTION 2015-16-14, RESOLUTION PROCLAIMING APRIL 2016 PUBLIC SCHOOLS MONTH

Rationale:
All District schools will be encouraged to recognize this significant tribute to public education.
 
Minutes:
Approve Resolution 2015-16-14 Proclaiming April 2016 Public School Month.
Attachments:
Resolution 2015-16-14 Public Schools Month 2016
11.3. RESOLUTION 2015-16-15, RESOLUTION TO AUTHORIZE THE SUBMITTAL OF THE CNG TANK REPLACEMENT GRANT AND THE LOWER-EMISSION SCHOOL BUS RETROFIT GRANT AND DESIGNATING THE CAMPBELL UNION SCHOOL DISTRICT REPRESENTATIVE

Rationale:

The Bay Area Quality Management District (BAAQMD) is offering grants to school districts to replace fuel tanks on buses than run on compressed natural gas (CNG) and to retrofit in-use buses with emission control devices to reduce the exposure to emissions.



 
Minutes:
Approve Resolution 2015-16-15 To Authorize The Submittal Of The CNG Tank Replacement And The Lower-Emission School Bus Retrofit Grant And Designating The Campbell Union School District Representative.
Attachments:
CNG Tank Replacement Resolution
11.4. PERSONNEL REPORT

Minutes:
Approve the Personnel Report and Addendum as submitted.
11.5. DONATIONS

Rationale:

Donations in excess of $300.00 are accepted by the Board at a public meeting.  Letters of acknowledgment and appreciation are sent to all donors, regardless of the monetary value of the donation.

  • $3,500.00 donated by the Capri PTA to Capri Elementary School to be used for Library/Media Aide.
  • $500.00 donated by Capri PTA to Capri Elementary School for laminator.
  • $1,030.52 donated by Target to Capri Elementary School .
  • $606.85 donated by Target to Marshall Lane Elementary School to be used for classroom/office supplies.
  • $355.91 donated by Target to Blackford Elementary School to be used for class supplies.
  • $408.27 donated by Save Mart Supermarkets to Sherman Oaks Elementary School to be used for field trips.
  • $451.53 donated by Target to Sherman Oaks Elementary School to be used for field trips.
  • $560.00 donated by Campbell-San Jose West Rotary Foundation to Campbell Middle School to be used for students to attend Walden West Outdoor Science Camp.


 
Minutes:
Accept the following donations:

•$3,500.00 donated by the Capri PTA to Capri Elementary School to be used for Library/Media Aide.
•$500.00 donated by Capri PTA to Capri Elementary School for laminator.
•$1,030.52 donated by Target to Capri Elementary School .
•$606.85 donated by Target to Marshall Lane Elementary School to be used for classroom/office supplies.
•$355.91 donated by Target to Blackford Elementary School to be used for class supplies.
•$408.27 donated by Save Mart Supermarkets to Sherman Oaks Elementary School to be used for field trips.
•$451.53 donated by Target to Sherman Oaks Elementary School to be used for field trips.
•$560.00 donated by Campbell-San Jose West Rotary Foundation to Campbell Middle School to be used for students to attend Walden West Outdoor Science Camp.
11.6. ADDENDUM TO AGREEMENT FOR ARCHITECTURAL SERVICES (JANUARY 19, 2011) BETWEEN CAMPBELL UNION SCHOOL DISTRICT AND AEDIS ARCHITECTURE & PLANNING FOR MARSHALL LANE ELEMENTARY SCHOOL CAMPBELLCARE

Rationale:

Architectural fees and services for the construction of a new CampbellCare facility at Marshall Lane Elementary School.


 
Financial Impact:

SOURCE OF FUNDS:

Extensions


BUDGET:

$124,055



Minutes:
Approve The Addendum To Agreement For Architectural Service (January 19, 2011) Between Campbell Union School District and AEDIS Architecture and Planning For Marshall Lane Elementary School CampbellCare.
11.7. INVESTMENT REPORT FOR THE MONTH ENDING DECEMBER 31, 2015

Rationale:

Enclosed is a detail listing of all Santa Clara County Treasury Investments and a list of all bank balances of Campbell Union School District as of December 31, 2015.   The average County pool yield on December 31, 2015 was 0.72%.  The prior quarter yield was 0.68%. 




 
Minutes:
Approve the Investment Report for the Month Ending December 31, 2015.
11.8. AUTHORIZATION TO PURCHASE COMPUTERS

Rationale:

As part of our ongoing technology plan and to continue to improve teaching processes, providing teachers with access to current and emerging technologies is critical to our continued success. It is recommended that the Governing Board authorize the purchase of 1300 Chromebooks, 40 carts, and 1300 stereo headbands from CDW-G through the National IPA Technology Solutions, a joint purchasing cooperative.




 
Financial Impact:

SOURCE OF FUNDS:

Technology

  

BUDGET:

$496,849.07




Minutes:
Approve Authorization to Purchase Computers.
11.9. AGREEMENT BETWEEN CAMPBELL UNION SCHOOL DISTRICT AND KNOWLEDGEQUEST LEARNING CENTER-STRIVE! - BLACKFORD ELEMENTARY SCHOOL

Rationale:

KnowledgeQuest Learning Center-Strive! will provide after school tutoring, as part of the Title I Program Improvement requirement, at Blackford Elementary School.



 
Financial Impact:

FUNDING SOURCE:

Title I


Minutes:
Approve the Agreement Between Campbell Union School District and Knowledgequest Learning Center - Strive! - Blackford Elementary School.
11.10. AGREEMENT BETWEEN CAMPBELL UNION SCHOOL DISTRICT AND TUTORWORKS INC - SHERMAN OAKS ELEMENTARY SCHOOL
Was edited within 72 hours of the Meeting

Rationale:
TutorWorks Inc. will provide after school tutoring, as part of the Title I Program Improvement requirement, at Sherman Oaks Elementary School.


 
Financial Impact:

FUNDING SOURCE:

 Title I

Minutes:
Approve the Agreement Between Campbell Union School District and Tutorworks Inc. - Sherman Oaks School District.
11.11. AGREEMENT BETWEEN CAMPBELL UNION SCHOOL DISTRICT AND KNOWLEDGEQUEST INC - LYNHAVEN ELEMENTARY SCHOOL

Rationale:

KnowledgeqQuest Inc. will provide after school tutoring, as part of the Title I Program Improvement requirement, at Lynhaven Elementary School.



 
Financial Impact:

FUNDING SOURCE:

Title I

Minutes:
Approve the Agreement Between Campbell Union School District and Knowledgequest Inc. - Lynhaven Elementary School.
12. ACTION ITEMS - REGULAR AGENDA

12.1. SECOND INTERIM REPORT

Rationale:

Pursuant to AB 1200, the Governing Board must receive and review the quarterly report for the period ending January 31, 2016 in order to certify the District’s ability to meet its financial obligations for the remainder of the current fiscal year and its multi-year financial commitments.  To make such a determination, cash and fund balance projections must be included as part of the report.  (See the Second Interim Report.)


The attached report addresses the current status of the District’s operating funds and projections of income and expense for all of 2015-2016 based on the State budget and other information available as of January 31, 2016.


The Unrestricted General Fund (Projected Years Totals) reflects changes to the adopted budget in the following categories:

  1. Total revenue has increased by $433,922.

  2. Total expenditures have increased by $1,408,310.  There is an increase in employee benefits expenditures and funding for text books, computers, and professional development.  The certificated salaries decreased due to leaves/retirements and a drop in enrollment. 

  3. Total Other Financing Sources (Contributions) have increased by $643,248 due to transferring out to Building fund and Debt Service fund.


The Restricted General Fund reflects changes to the adopted budget in the following categories:

  1. The total restricted revenue has decreased by $379,303 due to final apportions to specific programs.

  2. The total restricted expenditures have been increased by $714,463. The increase is spread across expenditure categories.

  3. Contributions have increased by $143,248 to offset increases in expenditures. Transfers out has been increased by $350,000 due to transferring out to Building fund Prop 39 Solar project.


The Total General Fund Ending Balance (Column D) is projected to be $12,980,464.  This includes reserves for:

Revolving cash $10,000

Prepaid expenditures $20,000

Legally Restricted Balance $3,639,324

Other Assignments $3,036,000

Economic uncertainties $2,772,005

Total Reserves $9,477,329

Undesignated Fund Balance $3,503,136

 

NARRATIVE FOR OTHER FUNDS

Fund 12 Child Development Fund: - $1,800,426

Projected fund balance is positive.

Fund 13 Cafeteria Fund: - $1,619,960

Projected fund balance is positive.

Fund 17 Special Reserve Fund: - $53,018

Projected fund balance is positive.

Fund 21 Building Fund: - $22,890,947

Projected fund balance is positive.

Fund 25 Capital Facilities Fund: - $874,399

Developer fees.  Projected fund balance is positive.

Fund 56 Debt Service Fund: - $9,270,666

Central kitchen debt payment.  Projected fund balance is positive.

Fund 63 Other Enterprise Fund: - $709,589

Response to Instruction & Intervention. Projected fund balance is positive.

Fund 67 Self-Insurance Fund: - $199,328

Projected fund balance is positive.

Fund 71 Retiree Benefit Fund: - $2,790,562

GASB 45 Trust with Cal PERS, fund balance is positive.


Based upon information presented in the Interim Report, it is recommended that the Governing Board determine the District can meet its financial obligations and certify the same.









 
Actions:
Motion

1) Receive and review the Second Interim Report; and 2) Authorize the Board President to sign a positive certification.
Passed
with a motion by Thomas Gemetti and a second by Michael Snyder.
Vote:
Yes
Danielle Cohen
.
Yes
Thomas Gemetti
.
Yes
Richard Nguyen
.
Yes
Michael Snyder
.
Minutes:
Director of Business Services, Jackie Chen, presented the Second Interim Report
Attachments:
Second Interim Report
12.2. ENROLLMENT PROJECTIONS AND SCHOOL SITE CAPACITIES FOR THE 2016-2017 SCHOOL YEAR

Rationale:

The Deputy Superintendent will present the 2016-17 site capacity and revised enrollment projections.

The projected school capacities for the 2016-17 school year were based on the attached data.



 
Actions:
Motion

Approve the school site capacities for the 2016-17 school year as presented.
Passed
with a motion by Michael Snyder and a second by Thomas Gemetti.
Vote:
Yes
Danielle Cohen
.
Yes
Thomas Gemetti
.
Yes
Richard Nguyen
.
Yes
Michael Snyder
.
Minutes:
Deputy Superintendent of Administrative Services, James Crawford, presented the enrollment projections and school site capacities for the 2016-17 school year.
Attachments:
Enrollment Projections Presentation 03-10-16
12.3. CONSOLIDATED APPLICATION AND REPORTING SYSTEM (CARS) - WINTER COLLECTION

Rationale:

Each year the District must submit the Consolidated Application for annual funding for Categorical Aid Programs. 

The Governing Board approved the CARS Spring Collection on June 25, 2015. CARS Winter Collection provides the program entitlements as listed below:

  • Title I, Part A                                                            $ 1,188,804
  • Title II (Teacher Quality)                                          $     256,944 
  • Title III (Limited English Proficient) (LEP)                $     200,300

                                                                                             $ 1,646,048

The District Advisory Committee (DAC) and District English Learners Advisory Committee (DELAC) reviewed the CARS Spring Collection on June 5, 2015.  The CARS Winter Collection must be submitted to the California Department of Education for final approval.






 
Actions:
Motion

Grant permission to submit the Winter Collection of the 2015-2016 Consolidated Application and Reporting System (CARS) for funding Categorical Aid Programs.
Passed
with a motion by Thomas Gemetti and a second by Richard Nguyen.
Vote:
Yes
Danielle Cohen
.
Yes
Thomas Gemetti
.
Yes
Richard Nguyen
.
Yes
Michael Snyder
.
13. UPCOMING CALENDAR DATES

Rationale:

Meetings may be scheduled, rescheduled and/or cancelled as required to conduct District business.

March 17, 2016            6:00 PM Special Session (study session district reorganization)     

March 23, 2016            6:00 PM Special Session (candidate interviews if needed)

March 24, 2016            6:00 PM Special Session (candidate interviews)

March 31, 2016            7:00 PM  Regular Session

April 21, 2016               7:00 PM  Regular Session

May 12, 2016               7:00 PM  Regular Session        

June 2, 2016                7:00 PM  Regular Session

June 23, 2016              7:00 PM  Regular Session

July 14, 2016               7:00 PM  Regular Session (if needed)

August 18, 2016          7:00 PM Regular Session

September 15, 2016    7:00 PM  Regular Session

October 6, 2016           7:00 PM  Regular Session

October 27, 2016         7:00 PM  Regular Session  

November 17, 2016     7:00 PM  Regular Session

December 8, 2016       7:00 PM  Regular Session   


 
Minutes:
Upcoming calendar dates for 2016 were reviewed.
14. FUTURE AGENDA ITEMS: FOLLOW-UP FROM PREVIOUS MEETINGS

Rationale:
  • International Baccalaureate (IB) Program
  • Parent Education/Common Core
  • School Safety Update
  • Bilingual/Biliterate Pathway
  • Intervention and Opportunities Program (IOP) Update
  • Instrumental Music
  • SST Process Update
  • Arts in the Curriculum
  • Curriculum Pilot Program Status Update
  • Bullying/Cyberbullying

 
Minutes:
Future agenda items were noted:

•International Baccalaureate (IB) Program
•Parent Education/Common Core
•School Safety Update
•Bilingual/Biliterate Pathway
•Intervention and Opportunities Program (IOP)
•Instrumental Music
•SST Process Update
•Arts in the Curriculum
•Curriculum Pilot Program Status Update
•Bullying/Cyberbullying
15. CLOSED SESSION

Minutes:
No closed session was held under item 15.
16. ADJOURNMENT

Minutes:
The meeting adjourned at 10:24 p.m.
3/10/2016 6:00:00 PM ( Original )
Present Eric Andrew
Present Danielle Cohen
Present James Crawford
Present Thomas Gemetti
Present Whitney Holton
Present Richard Nguyen
Present Michael Snyder
Present Peg Tushak
Present Shelly Viramontez