Board Agenda

The most recent Governing Board agenda is posted here. Agendas for upcoming meetings are posted according to law prior to the meeting date.

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Regular Meeting
Campbell Union SD
December 06, 2018 6:00PM
Closed Session - 6:00 P.M. Regular Session - 7:00 P.M. Administration Building 155 North Third Street Campbell, CA 95008-2044

1. CALL TO ORDER

Rationale:
Anyone wishing to address the Board on closed session matters may do so at this time.
 
Quick Summary / Abstract:


2. CLOSED SESSION

Rationale:
The Governing Board will review matters pertaining to the following topics as necessary:
 
Quick Summary / Abstract:



2.1. Confer with Labor Negotiator Lena Bundtzen re: C.E.T.A. & C.S.E.A. CH 868 Negotiations (Govt. Code §3549.1 & 54957.6)

2.2. Conference with Legal Counsel - Anticipated Litigation (Govt. Code §54956.9(d)(2)) – One matter

2.3. Conference with Legal Counsel Existing Litigation (Govt. Code §54956.9(d)(1))- Summerhill

2.4. Public Employee Discipline/Dismissal/Release/Complaint (Govt. Code §54957)

2.5. Public Employee Performance Evaluation: Superintendent

3. REGULAR SESSION

Rationale:

The Governing Board will reconvene to regular session

 
Quick Summary / Abstract:


4. FLAG SALUTE

5. ADOPT AGENDA

Rationale:
Additions to the agenda:  Items may be added to the agenda in the event an emergency exists (majority vote), or the need to take action arises after posting of the agenda (two-thirds vote of the Board), or by unanimous vote of those present if less than full Board.
 
Quick Summary / Abstract:


6. REPORT OF ACTION TAKEN IN CLOSED SESSION

7. ORGANIZATION OF THE GOVERNING BOARD

7.1. Election of 2019 Officers

Rationale:

Pursuant to Education Code Section 35143, the Governing Board must hold an organizational meeting annually for the purpose of electing officers to serve for the ensuing year. 

Officers of the Board shall include President, Vice President and Clerk.

The office of President and Clerk shall be filled by nomination and require a majority vote of the members of the Board. (Education Code 35022, 35143)

To maximize Board effectiveness, it is the practice of the Governing Board that the Office of President, Vice President and Clerk shall be filled by bi-annual rotation (i.e., Clerk to Vice President; Vice President to President) dependent upon Board approval.

Any Board member may decline to hold a particular office.  The vacancy will then be filled by nomination and require a majority vote of the members of the Board.

In the event a change occurs in the membership of the board, because of board elections, resignations, etc., then elections for the vacant offices will be by nomination and require a majority vote of the members of the board.

 Board Bylaw 9100



 
Quick Summary / Abstract:



Attachments:
BB 9100
7.2. Certificate of Elections Facts And Request to Fill Vacant Office By Appointment

Rationale:

A Certification of Election Facts was received from the County of Santa Clara Registrar of Voters certifying that Campbell Union School District had qualified unopposed candidates for Governing Board Member and directed the district to seat the qualified persons at the organization meeting of the board.

 
7.3. Oath of Office - Three Board Members

Rationale:

The Oath of Office will be administered to Danielle Cohen, Chris Miller and Richard Nguyen by Superintendent Viramontez.


 
7.4. Reception

Rationale:

A brief reception will immediately follow the Oath of Office.


 
7.5. 2019 Board Meeting Calendar

Rationale:

The attached proposed Board Meeting Calendar for 2019 is based upon a schedule whereby meetings are held approximately every three weeks.

Meeting dates have been scheduled to comply with budget and LCAP deadline requirements.

As in the past, one meeting is scheduled during the month of December due to holiday conflicts.  One meeting is recommended during the month of July to facilitate vacation scheduling for Board Members and staff.



 
Quick Summary / Abstract:
 



Attachments:
2019 Calendar with Board Meetings
Proposed 2019 Board Meeting Calendar
7.6. Governing Board Subcommittee Assignments

Rationale:

The Board will review current Board Subcommittee assignments and determine assignments for 2019. 

Current Subcommittee assignments for 2018:

Budget 

Cohen 
Gemetti                            

Facilities & Technology   

Cohen 
Snyder  

Intergovernmental 

Gemetti
Snyder

Parent Engagement

Beltran
Nguyen          

Policy         

Beltran
Gemetti                     

Special Programs 

Cohen
Snyder           

Teaching & Learning 

Beltran
Nguyen      



   





 
Quick Summary / Abstract:



Attachments:
Subcommittee History
8. DISCUSSION ITEM - Governance Team Protocols

Rationale:

Superintendent Shelly Viramontez will lead a discussion in reviewing the Governing Board protocols.

 
Attachments:
BB 9000
Governing Board Supt Protocols
9. REPORTS OF THE GOVERNING BOARD

9.1. Reports on visits to schools, conferences/meetings attended and other activities.

9.2. Subcommittee Reports

10. REPORTS OF THE SUPERINTENDENT

11. COMMUNICATIONS

11.1. Written Communications

11.2. Oral Communications

Rationale:
Members of the audience may address the Board regarding matters not on the agenda; oral communications will be limited to three (3) minutes per person and twenty (20) minutes per topic; the Board shall take no action on these matters.
 
12. INFORMATION AND POSSIBLE ACTION ITEMS

12.1. LCAP Presentation - Sherman Oaks Elementary School

Rationale:
Principal, Marco Chavez and Assistant Principal, Pablo Viramontez of Sherman Oaks Elementary School will present an update on their Local Control and Accountability Plan goals to the Governing Board.
 
Attachments:
LCAP Sherman Oaks 12.6.18
12.2. Measure CC Financial and Performance Audit

Rationale:

With the approval of bond funds, the District is required to conduct an annual independent audit of all expenditures used for the construction of projects and all proceeds from the sale of bonds.

The Administration is satisfied with the results of the audit by Vavrinek, Trine, Day & Co., Certified Public Accountants (VTD).  Joyce Peters from VTD will be in attendance to answer any questions.


 
Attachments:
Audit Report Measure CC 17-18
12.3. Measure G Performance Audit

Rationale:

With the approval of bond funds, the District is required to conduct an annual independent audit of all expenditures used for the construction of projects and all proceeds from the sale of bonds.

The Administration is satisfied with the results of the audit by Vavrinek, Trine, Day & Co., Certified Public Accountants (VTD).  Joyce Peters from VTD will be in attendance to answer any questions.



 
Attachments:
Audit Report Measure G 17-18
12.4. 2017-18 Audit Report

Rationale:

To encourage sound fiscal management practices, the District is required to perform an annual audit of all funds under our jurisdiction and control.  Vavrinek, Trine, Day & Co., Certified Public Accountants (VTD) has found no material weakness in the financial operations of the District for the 2017-18 school year.  The Administration is satisfied with the results of the audit.  Joyce Peters of VTD will be in attendance to answer any questions.

Upon acceptance of the 2017-18 Audit Report, copies of the report will be forwarded to:

  • State Department of Education, Fiscal Policy Division
  • State Department of Finance, Controller’s Office
  • SCCOE, District Business Services








 
Attachments:
Audit Report
Letter to the Board
12.5. First Interim Report

Rationale:

Pursuant to AB 1200, the Governing Board must receive and review the quarterly report for the period ending October 31, 2018 in order to certify the District’s ability to meet its financial obligations for the remainder of the current fiscal year and its multi-year financial commitments.  To make such a determination, cash and fund balance projections must be included as part of the report.  (See the First Interim Report.)

The attached report addresses the current status of the District’s operating funds and projections of income and expense for all of 2018-2019 based on the State budget and other information available as of October 31, 2018.

The Assistant Superintendent of Administrative Services and the Director of Business Services will present to the Governing Board the First Interim Report.



 
Attachments:
18-19 First Interim Report
First Interim Report 18-19
First Interim Summary 18-19
12.6. Proposed Revised Board Policies And Administrative Regulations-First Reading

Rationale:

The Governing Board will review the following Board Policy, Administrative Regulation and Exhibits as presented for a first reading no action required:

  1. BP 0415 - Equity
  2. BP 0420.42 - Charter School Renewal
  3. BP 1020 - Youth Services
  4. BP 1100 - Communication with the Public
  5. BP/AR 1330 - Use of School Facilities
  6. BP 1400 - Relations Between Other Governmental Agencies and the Schools
  7. BP 3290 - Gifts, Grants and Bequests
  8. BP/AR 3312.2 - Educational Travel Program Contracts
  9. BP/AR 3320 - Claims and Actions Against the District
  10. AR 3460 - Financial Reports and Accountability
  11. BP 3515.21 - Unmanned Aircraft Systems (Drones)
  12. BP 4140/4240/4340 - Bargaining Units
  13. AR 4157.2/4257.2/4357.2 - Ergonomics
  14. BP 5030 – Student Wellness
  15. AR 5141.32 - Health Screening for School Entry
  16. BP/AR 5144.1 - Suspension and Expulsion/Due Process
  17. BP/AR 5148.3 - Preschool/Early Childhood Education
  18. BP/AR 6145.2 - Athletic Competition
  19. BP 6170.1 - Transitional Kindergarten
  20. BP/AR 6174 - Education for English Learners
  21. BP 6190 - Evaluation of the Instructional Program
  22. BB 9110 - Terms of Office
  23. BB 9310 - Board Policies
  24. BP 2210 – Administrative Discretion Regarding Board Policy




 
Attachments:
July Oct 2018 Guidesheet
July Oct 2018 Policy Revisions
13. ACTION ITEMS - CONSENT AGENDA

Rationale:
Items may be removed from the consent agenda by consensus of the Governing Board:
 
Quick Summary / Abstract:


13.1. Donations

Rationale:

Donations in excess of $300.00 are accepted by the Board at a public meeting.  Letters of acknowledgment and appreciation are sent to all donors, regardless of the monetary value of the donation.

$350.00 donated by Salesforce.org to Marshall Lane Elementary to be used for educational programs.

$400.00 donated by Applied Materials Foundation to Castlemont Elementary to be used for educational programs.

$35,801.00 donated by Marshall Lane Elementary PTA to Marshall Lane Elementary to be used for STEAM Lab Aide and supplies.

$2,000.00 donated by NVIDIA to Capri Elementary to be used for educational programs.


 
13.2. Overnight Field Trip Request: Outdoor Science Program - Monroe Middle School, Rolling Hills Middle School and Village School

Rationale:

The fifth grade students from Village School and the sixth grade students from Monroe Middle School and Rolling Hills Middle School are requesting Governing Board approval to attend the Walden West Outdoor Science Program.

 

Schools Attending       Dates Attending          Estimated Number of Students  Number of Teachers   

Rolling Hills              January 15-18, 2019                     170                                8*               

Rolling Hills              January 22-25, 2019                     170                                9*

Monroe                    March 4-8, 2019                            130                                5*

Monroe                    March 11-15, 2019                        130                                4*

Village                     March 25-29, 2019                         36                                 4

 

*The pending trips not in compliance with adult to student ratio will be supplemented by Walden West staff to meet the required ratio.

 




 
Financial Impact:

Funding Source:

The students from all three schools have been earning money for this project through various fundraisers, donations, and parent support.

 

Transportation:

Transportation will be by district school bus.


Attachments:
CUSD - Walden West Agreement
13.3. Field Trip Request - Rolling Hills Middle School Students to the Future City Regional Competition

Rationale:

Students in the STEAM classes at Rolling Hills Middle School had the opportunity to design a city using SimCity software, as well as a table top model. The theme is for students to design and innovate city wide systems for their future city. The competition also requires students to design a system that is safe, environmentally sound and energy efficient for the citizens within their city limits. The students will have the opportunity to compete with other schools and present their finished product of a city that they have designed at this Northern California Regional competition.

Ratio: 1:5

Transportation: Transportation will be provided by district bus.

 
13.4. Personnel Report

Attachments:
Personnel Report 12.6.18
13.5. Addendum to Agreement between District and Rhythm and Moves, Inc., for the 2018-2019 school year

Rationale:

Rhythm and Moves Inc. provides students Physical Education and Music instruction while classroom teachers are on preparation time.  On August 22, 2018, the Board approved the Rhythm and Moves contract for the 2018-2019 school year. Since the initial agreement, it has been determined that the actual instructional programs can be reduced. This addendum is to reduce the original contract agreement by $18,540.00. 





 
Financial Impact:

Reduction of $18,540



Attachments:
Rhythm & Moves Contract Addendum 2018-19
13.6. Authorization to Purchase Computers

Rationale:

As part of our ongoing technology plan and to continue to improve teaching processes, providing students and teachers with access to current and emerging technologies is critical to our continued success.  We are requesting to move up our Chromebook purchase this year to help counteract tariffs that are set to take effect on January 1, 2019, which could increase prices anywhere between $27,000 and $76,500, depending on the quantity and units we select.  

We would typically place our Chromebook orders in April; however, to lock in the current prices, we will need to make the purchase by December 7, 2018. These 900 units will go towards 6th Grade participants in the Web to One program for 2019-20, as well as replacing some of our End of Life devices that have been in use since 2014-15. 

It is recommended that the Governing Board authorize the purchase of 900 Chromebooks and management licenses from CDW-G's piggyback bid #2018011-01 with the National IPA Technology Solutions Education, a joint purchasing cooperative.


SOURCE OF FUNDS:

Technology


BUDGET:

$266,068.04














 
13.7. Appoint New Member: Citizens Bond And Parcel Tax Oversight Committee

Rationale:

Once certain bond measures pass in California, state law requires the District School Board to appoint an “independent citizens oversight committee to oversee the expenditures and uses of bond revenues, and then report their findings to the public.”   (Board Policy and Administrative Regulation 7214, General Obligation Bonds)

The purpose of these committees is to review district spending and ensure that bond revenues are used only for the purpose set before the voters in the wording of Measures G and CC as they appeared on the ballots.

Under Section 15282(a) of the Education Code, the committees must have at least seven members who serve for a term of two years without compensation and for no more than three consecutive terms.  These members must represent specific segments of the community: a business organization in the community, a community senior citizens organization, a representative of a bona fide taxpayers organization, a parent/guardian of at least one child enrolled in the District, as well as a parent who is an active member in a District parent-teacher organization. 





 
Attachments:
Robert Lowry
14. ACTION ITEMS - REGULAR AGENDA

14.1. Enrollment Projections and School Site Capacities for the 2019-2020 School Year

Rationale:

The Assistant Superintendent of Administrative Services will present the 2019-20 site capacity and revised enrollment projections.

The projected school capacities for the 2019-20 school year were based on the attached data.








 
Attachments:
Enrollment Projections and School Site Capacities 2019-20
14.2. Minutes Regular Session November 15, 2018

Attachments:
Minutes Regular Session 11.15.18
14.3. Resolution 2018-19-27 Compensation For Members Of The Governing Board Under Education Code Section 35120(c) For Absence Due To Hardship

Attachments:
Resolution 2018-19-27
15. UPCOMING CALENDAR DATES

Rationale:

Under Item 7.4 the Governing Board will review the proposed Governing Board Meeting dates for 2019.



 
16. FUTURE AGENDA ITEMS: FOLLOW-UP FROM PREVIOUS MEETINGS

Rationale:

TBD - DStudio Roll Out/Update On Use Examples
          ELD Integration and How It Works
          Web To One Update

 
17. CLOSED SESSION

Rationale:
The Governing Board will review matters pertaining to topics specified under Item 2, as required.
 
Quick Summary / Abstract:


18. ADJOURNMENT


Published: November 30, 2018, 3:00 PM