Board Agenda

The most recent Governing Board agenda is posted here. Agendas for upcoming meetings are posted according to law prior to the meeting date.

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Regular Meeting
Campbell Union SD
August 17, 2017 6:00PM
Closed Session - 6:00 P.M. Regular Session - 7:00 P.M. Administration Building 155 North Third Street Campbell, CA 95008-2044

1. CALL TO ORDER

Rationale:
Anyone wishing to address the Board on closed session matters may do so at this time.
 
Quick Summary / Abstract:


2. CLOSED SESSION

Rationale:
The Governing Board will review matters pertaining to the following topics as necessary:
 
Quick Summary / Abstract:



2.1. Conference with Legal Counsel - Existing Litigation (Govt. Code §54956.9(d)(1)) – Legal Counsel will be available by phone. – Summerhill

2.2. Conference with Legal Counsel - Anticipated Litigation (Govt. Code §54956.9(d)(2)) – One matter

2.3. Confer with Labor Negotiator Lena Bundtzen re: C.E.T.A. & C.S.E.A. CH 868 Negotiations (Govt. Code §3549.1 & 54957.6)

2.4. Public Employee Discipline/Dismissal/Release/Complaint (Govt. Code §54957)

2.5. Public Employee Performance Evaluation: Superintendent

3. REGULAR SESSION

Rationale:

The Governing Board will reconvene to regular session

 
Quick Summary / Abstract:


4. FLAG SALUTE

5. ADOPT AGENDA

Rationale:
Additions to the agenda:  Items may be added to the agenda in the event an emergency exists (majority vote), or the need to take action arises after posting of the agenda (two-thirds vote of the Board), or by unanimous vote of those present if less than full Board.
 
Quick Summary / Abstract:


6. REPORT OF ACTION TAKEN IN CLOSED SESSION

7. DISCUSSION ITEM - Governing Board Philosophy - School Visits

Rationale:

The Superintendent will lead the Governing Board on a discussion on the Board's philosophy on school site visits.

 
8. REPORTS OF THE GOVERNING BOARD

8.1. Reports on visits to schools, conferences/meetings attended and other activities.

8.2. Subcommittee Reports

9. REPORTS OF THE SUPERINTENDENT

10. COMMUNICATIONS

10.1. Written Communications

10.2. Oral Communications

Rationale:
Members of the audience may address the Board regarding matters not on the agenda; oral communications will be limited to three (3) minutes per person and twenty (20) minutes per topic; the Board shall take no action on these matters.
 
11. PUBLIC HEARING/ACTION ITEM

11.1. Public Hearing - Resolution 2017-18-01 Certification of Sufficiency of Instructional Materials

Rationale:
PUBLIC HEARING

Education Code 60119 requires that a public hearing is held to determine the sufficiency of instructional materials.

Public comments are invited to determine whether all pupils, including English learners, in the District have sufficient textbooks and/or instructional materials in History/Social Science, Mathematics, English/Language Arts, and Science, aligned with the academic content standards and consistent with the content and cycles of the curriculum framework adopted by the State Board of Education.


 
12. INFORMATION AND POSSIBLE ACTION ITEMS

12.1. Data Management System - DataZone

Rationale:

The Superintendent will present an overview of the data management system to support student learning - DataZone

 
Attachments:
DataZone 8.17.17
12.2. 2016-2017 Preschool Program Self-Evaluation

Rationale:

Review preschool program self-evaluation instruments, outcomes, and action plan implementation timeline. 

 
Financial Impact:

Program received additional local funds in the amount of $37,000 for 2016-2017 towards program improvement.  Program will receive additional funding for 2017-2018 for the Rosemary Family Learning Center's program improvement and on-going participation in QRIS. 

Attachments:
Preschool Self Evaluation 8.17.17
12.3. Department Update -Special Education

Rationale:

Chiara Perry, Director of Special Education, and staff will present an update for the special education division with an emphasis on Least Restrictive Environment (LRE), demographics, district continuum of services, inclusive practices, reading supports & services and discuss initiatives the division plans to investigate during the 2017-18 school year. 


 
Attachments:
Special Education Update 8.17.17
12.4. Support Services Update - MTSS

Rationale:

The Coordinator of Multi-Tiered Systems of Support (MTSS) will provide the Board an update on MTSS and the work that will begin in the 2017-2018 school year. 


 
Attachments:
MTSS Presentation 8.17.17
12.5. Strategic Plan

Rationale:

The Superintendent will present an update on the District's Strategic Plan Goals.

 
Attachments:
Strategic Plan Update 8.17.17
12.6. District TK-8 Grade Program

Rationale:

The Superintendent will present an update on the District TK - 8 Grade Program.

 
Attachments:
District TK-8th Grade Update 8.17.17
12.7. Proposed Revised Board Policies And Administrative Regulations-First Reading

Rationale:

The Governing Board will review the following Board Policy, Administrative Regulation and Exhibit as presented for a first reading no action required: 

  1. BP/AR 0000 - Vision
  2. BP 0100 - Philosophy
  3. E 0420.41 - Charter School Oversight
  4. BP/AR 1312.3 - Uniform Complaint Procedures
  5. BP 1340 - Access to District Records
  6. BP 2121 - Superintendent's Contract
  7. BP 2140 - Evaluation of the Superintendent
  8. BP/AR 3551 - Food Service Operations/Cafeteria Plan
  9. AR 3580 - District Records
  10. AR 4112.2 - Certification
  11. BP/AR 4112.61/4212.61/4312.61 - Employment References
  12. BP/AR 4127/4227/4327 - Temporary Athletic Team Coaches
  13. BP 4312.1 - Contracts
  14. AR 5145.3 - Nondiscrimination/Harassment
  15. BP 6142.93 - Science Instruction
  16. BP 6145 - Extracurricular and Cocurricular Activities
  17. BP/AR 6145.2 - Athletic Competition
  18. BP/E 6161.1 - Selection and Evaluation of Instructional Materials
  19. BP 7214 - General Obligation Bonds
  20. BB 9012 - Board Member Electronic Communications
  21. BB 9121 - President
  22. BB 9220 - Governing Board Elections
  23. BB 9230 - Orientation
  24. BB 9400 - Board Self-Evaluation

 



 
Attachments:
May July 2017 Policy Update
13. ACTION ITEMS - CONSENT AGENDA

Rationale:
Items may be removed from the consent agenda by consensus of the Governing Board:
 
Quick Summary / Abstract:


13.1. Minutes Regular Session July 18, 2017

Attachments:
Minutes Regular Session July 18, 2017
13.2. Minutes Special Session August 10, 2017

Attachments:
Minutes Special Session 8.10.17
13.3. Expenditure And Purchase Order Reports – June 2017

Attachments:
JUNE 2017 AP
JUNE 2017 PAYROLL
JUNE 2017 PO
13.4. Expenditure And Purchase Order Reports – July 2017

Attachments:
July 2017 AP Report
JULY 2017 PAYROLL
July 2017 PO Report
13.5. Authorization To Purchase New Buses

Rationale:

We are requesting to purchase two new buses to replace our older models and to prepare our fleet for the new bus routes resulting from the transformation of Campbell Middle School.





 
Financial Impact:

SOURCE OF FUNDS:

General Fund


IMPACT TO BUDGET:

$411,425.92




13.6. Personnel Report

Attachments:
PERSONNEL REPORT
13.7. Agreement Between Campbell Union School District and EL Education for Rosemary Elementary School

Rationale:
Rosemary Elementary School will begin their partnership with EL Education for the 2017-2018 school year. The agreement this year will cover the cost for all professional development and coaching for all Rosemary school staff. The EL Program staff will be on-site at Rosemary for a total of 39 days to ensure the successful implementation of year one.

 
Attachments:
EL Education Contract Agreement 2017-2018
13.8. Agreement Between CUSD And Nova Health Therapies During The 2017-2018 School Year.

Rationale:
NOVA Health Therapies will provide speech services to the special education students attending Campbell Union School District as required by their IEP for the 2017-2018 school year.

 
Financial Impact:
FUNDING SOURCE:

Special Education Budget

 

IMPACT TO GENERAL FUND:

$133,000

Attachments:
NOVA
13.9. Agreement Between CUSD And Achievekids For The 2017-2018 School Year

Rationale:
Two Campbell Union School District students attend AchieveKids School, a non-profit non-public special education school for children with significant academic, social, emotional and behavioral needs. Due to the severity of their disabilities and the impact on the social, emotional, behavioral and academic levels of functioning, these students are unable to benefit from existing special education public school programs at this time. 

 
Financial Impact:
FUNDING SOURCE:

Special Education Budget

 

IMPACT TO GENERAL FUND:

$215,385.25

Attachments:
ACHIEVEKIDS CONTRACT
13.10. Agreement Between CUSD And Beacon During The 2017-2018 School Year

Rationale:
A Campbell Union School District student attends Beacon School, a non-profit non-public special education school for children with significant academic, social, emotional and behavioral needs. Due to the severity of the disabilities and the impact on the social, emotional, behavioral and academic levels of functioning, this student is unable to benefit from existing special education public school programs at this time. 
 
Financial Impact:
FUNDING SOURCE:

Special Education Budget

IMPACT TO GENERAL FUND:

$68,161

Attachments:
Beacon
14. ACTION ITEMS - REGULAR AGENDA

14.1. Resolution 2017-18-02, Disposition of Surplus Property

Rationale:

According to Education Code 17546, if the Board, by a unanimous vote of those members present, finds that the property is:

  1. of insufficient value to defray the costs of arranging a sale, the property may be donated to a charitable organization deemed appropriate by the Board, or disposed of in the local public dump on order of any employee of the District empowered for that purpose by the Board; or
  2. is of sufficient value to defray the costs of arranging a sale, the property may be sold at a private sale without advertising, by any employee of the district empowered for that purpose by the Board; and

The Deputy Superintendent of Administrative Services has determined that the equipment listed on Attachment A of the resolution to be obsolete and suitable to be disposed of or sold at a private sale without advertising by the Deputy Superintendent.



 
Attachments:
Resolution 2017-18-02, Surplus Property
14.2. Resolution 2017-18-03, Resolution To Close The Enterprise Fund, Fund 630

Rationale:

The Enterprise Fund was developed in order to track the revenues and expenses of the Response to Intervention (RTI) trainers in the program.  Since the trainers are no longer available and the program has closed, there is no further need for the Enterprise Fund to remain open.

 
Attachments:
Resolution 2017-18-03, Close Enterprise Fund
14.3. Resolution 2017-18-04, Resolution Authorizing District Personnel To Sign District Orders

Rationale:

Pursuant to Education Code Sections 42632-42633, the Governing Board must authorize specific employees to sign orders to draw on funds of the District.

 

Personnel previously authorized remain in effect as named in the Resolution and as follows:

 

Shelly Viramontez, Ed.D., Superintendent

James Crawford, Deputy Superintendent, Administrative Services

Whitney Holton, Assistant Superintendent, Instructional Services

Lena Bundtzen, Associate Superintendent, Human Resources

Jackie Chen, Director II, Fiscal Services

Margaret Tushak, Assistant to Superintendent


 
Attachments:
Resolution 2017-18-04, District Signatories
14.4. Resolution 2017-18-05, State Of California Office Of Public School Construction Authorized District Signatories

Rationale:

This resolution is adopted in order to certify the approval of the CUSD Governing Board to authorize the designated personnel to sign State of California Office of Public School Construction documents.   


 
Attachments:
Resolution 2017-18-05, Office of Public School Signatories
14.5. Authorization for Monroe Two-Story Wing, Rolling Hills Two-Story Wing, and New TK-8 School A-Wing Projects

Rationale:

There have been some changes to the plans for the Monroe two-story wing, The Rolling Hills two-story-wing, and the New TK-8 School A-Wing projects since the Board last reviewed them.  We would like the Board to review the revised plans before submitting them to the State Architect for approval.





 
Attachments:
Project Presentation 8.17.17
14.6. Resolution 2017-18-01 Certification of Sufficiency of Instructional Materials

Rationale:

BACKGROUND:

Education Code 60119 requires the Governing Board to conduct an annual public hearing within the first eight weeks of school and make a determination, through a resolution, that every pupil, including English learners, in the District have sufficient textbooks or instructional materials in specified subjects that are aligned to the academic content standards and consistent with the content and cycles of the curriculum framework adopted by the State Board of Education in History/social science, Mathematics, English/language arts, and Science.

The needs of students in each curricular area were assessed by the teachers in the spring and replacement materials for the district adopted texts were ordered. In the fall, the schools conducted a survey of “sufficiency” of instructional materials for each student and additional materials were ordered as needed.

All materials other than Board adopted are considered supplementary and vary by school.

 
Attachments:
Resolution 2017-18-01 Certification of Sufficiency of Instructional Materials
14.7. Instructional Materials-Williams Uniform Complaint Quarterly Report

Rationale:

As stated in Education Code 35186:

(a) A school District shall use the uniform complaint process it has adopted as required by Chapter 5.1 (commencing with Section 4600) of Title 5 of the California Code of Regulations, with modifications, as necessary, to help identify and resolve any deficiencies related to instructional materials, emergency or urgent facilities conditions that pose a threat to the health and safety of pupils or staff, and teacher vacancy or misassignment.

Campbell Union School District reports that there were no complaints filed with any school in the district during the April 1 through June 30, 2017 quarter.

 
Attachments:
Williams Quarterly Report
14.8. Extension of Contract Agreements: Deputy Superintendent-Administrative Services, Assistant Superintendent-Human Resources, Assistant Superintendent-Instructional Services

14.9. Resolution 2017-18-06 Compensation Of Board Member For Absence Due To Hardship

Rationale:

As per Education Code Section 35120(c), “A member may be paid for any meeting when absent if the Board by Resolution duly adopted and included in its minutes finds that at the time of the meeting he or she is performing services outside the meeting for the school district or districts, he or she was ill or on jury duty, or the absence was due to a hardship deemed acceptable by the Board.”  


 
Attachments:
Resolution 2017-18-06
14.10. Declaration Of Need For Fully Qualified Educators For The 2017-2018 School Year

Rationale:

Section 80026 of the Title 5 Regulations that governs emergency permits and /or limited assignment permits requires school districts to submit a Declaration of Need for fully Qualified Educators on an annual basis. This is a prerequisite for school districts to have in order for the Commission on Teacher Credentialing to issue any permits. The purpose of the form is to indicate the types of permits the school district anticipates may be needed if fully qualified educators are not available.

Attached is the Declaration of Need for Fully Qulified Educators.

 
Attachments:
DECLARATION OF NEED FOR FULLY QUALIFIED EDUCATORS FOR THE 2017-2018 SCHOOL YEAR
15. UPCOMING CALENDAR DATES

Rationale:

Meetings may be scheduled, rescheduled and/or cancelled as required to conduct District business.

September 14, 2017 Regular Session
September 28, 2017 Special Session (Data Study)
October 5 12, 2017   Regular Session
October 26, 2017      Regular Session
November 16, 2017  Regular Session
December 7, 2017    Regular Session (organizational meeting)     





 
16. FUTURE AGENDA ITEMS: FOLLOW-UP FROM PREVIOUS MEETINGS

17. CLOSED SESSION

Rationale:
The Governing Board will review matters pertaining to topics specified under Item 2, as required.
 
Quick Summary / Abstract:


18. ADJOURNMENT


Published: August 11, 2017, 4:13 PM