Board Agenda

The most recent Governing Board agenda is posted here. Agendas for upcoming meetings are posted according to law prior to the meeting date.

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Regular Meeting
Campbell Union SD
December 07, 2017 6:00PM
Closed Session - 6:00 P.M. Regular Session - 7:00 P.M. Administration Building 155 North Third Street Campbell, CA 95008-2044

1. CALL TO ORDER

Rationale:
Anyone wishing to address the Board on closed session matters may do so at this time.
 
Quick Summary / Abstract:


2. CLOSED SESSION

Rationale:
The Governing Board will review matters pertaining to the following topics as necessary:
 
Quick Summary / Abstract:



2.1. Conference with Legal Counsel - Existing Litigation (Govt. Code §54956.9(d)(1)) – Legal Counsel will be available by phone. – Summerhill

2.2. Conference with Legal Counsel - Anticipated Litigation (Govt. Code §54956.9(d)(2)) – One matter

2.3. Confer with Labor Negotiator Lena Bundtzen re: C.E.T.A. & C.S.E.A. CH 868 Negotiations (Govt. Code §3549.1 & 54957.6)

2.4. Public Employee Discipline/Dismissal/Release/Complaint (Govt. Code §54957)

2.5. Public Employee Performance Evaluation: Superintendent

2.6. Consideration Of Student Expulsion (Ed. Code § 48918(c)-Case #2017-18-01

Rationale:

The Governing Board will consider the Administrative Hearing Panel findings and recommendations on case# 2017-18-01 during closed session.  Final action will be taken during open session.


 
3. REGULAR SESSION

Rationale:

The Governing Board will reconvene to regular session

 
Quick Summary / Abstract:


4. FLAG SALUTE

5. ADOPT AGENDA

Rationale:
Additions to the agenda:  Items may be added to the agenda in the event an emergency exists (majority vote), or the need to take action arises after posting of the agenda (two-thirds vote of the Board), or by unanimous vote of those present if less than full Board.
 
Quick Summary / Abstract:


6. REPORT OF ACTION TAKEN IN CLOSED SESSION

7. REPORTS OF THE GOVERNING BOARD

7.1. Reports on visits to schools, conferences/meetings attended and other activities.

7.2. Subcommittee Reports

8. ACTION ITEM - STUDENT EXPULSION

8.1. Student Expulsion - Case# 2017-2018-01

Rationale:

The Governing Board will consider and approve the administrative recommendations on case #2017-2018-01 during closed session. Final action will be taken during open session.



 
9. REPORTS OF THE SUPERINTENDENT

10. COMMUNICATIONS

10.1. Written Communications

10.2. Oral Communications

Rationale:
Members of the audience may address the Board regarding matters not on the agenda; oral communications will be limited to three (3) minutes per person and twenty (20) minutes per topic; the Board shall take no action on these matters.
 
11. INFORMATION AND POSSIBLE ACTION ITEMS

11.1. Parent Engagement Update

Rationale:

Director of Innovation and Digital Learning, Kami Thordarson; Teachers On Special Assignment, Misty Kluesner and Amanda Haughs will present an update on Seesaw, a digital portfolio tool allowing students to share and reflect on their learning and provides a window into the classroom for parents. 

 
Attachments:
Seesaw 12.7.17
11.2. First Interim Report

Rationale:
Director of Business Services, Jackie Chen, will present to the Governing Board the First Interim Report.
 
Attachments:
Ist Interim Report 17-18
11.3. 2016-17 Audit Report

Rationale:

To encourage sound fiscal management practices, the District is required to perform an annual audit of all funds under our jurisdiction and control.  Vavrinek, Trine, Day & Co., Certified Public Accountants (VTD) has found no material weakness in the financial operations of the District for the 2016-17 school year.  The Administration is satisfied with the results of the audit.  Joyce Peters of VTD will be in attendance to answer any questions.

Upon acceptance of the 2016-17 Audit Report, copies of the report will be forwarded to:

  • State Department of Education, Fiscal Policy Division
  • State Department of Finance, Controller’s Office
  • SCCOE, District Business Services







 
Attachments:
2016-17 District Audit Report
11.4. Measure G Performance Audit

Rationale:

With the approval of bond funds, the District is required to conduct an annual independent audit of all expenditures used for the construction of projects and all proceeds from the sale of bonds.

The Administration is satisfied with the results of the audit by Vavrinek, Trine, Day & Co., Certified Public Accountants (VTD).  Joyce Peters from VTD will be in attendance to answer any questions.



 
Attachments:
Measure G Audit Report
11.5. Measure CC Financial and Performance Audit

Rationale:

With the approval of bond funds, the District is required to conduct an annual independent audit of all expenditures used for the construction of projects and all proceeds from the sale of bonds.

The Administration is satisfied with the results of the audit by Vavrinek, Trine, Day & Co., Certified Public Accountants (VTD).  Joyce Peters from VTD will be in attendance to answer any questions.


 
Attachments:
Measure CC Audit Report
11.6. Child Nutrition Breakfast Program

Rationale:

The Deputy Superintendent and staff from the Child Nutrition Department will present an update on the District's Breakfast Program.





 
Attachments:
Child Nutrition Breakfast Program 12.7.17
11.7. Department Update - School Services

Rationale:

Director Student Services, Rosanna Palomo, will present a department update to the Governing Board.

 
Attachments:
Student Services Update 12.7.17
11.8. Strategic Plan

Rationale:

The Superintendent will present an update from the December 7 Profile Of A Graduate meeting.

 
11.9. Campbell School Of Innovation Update

Rationale:

The Superintendent will present an update on the Campbell School Of Innovation.

 
11.10. Proposed Revised Board Policies And Administrative Regulations - Open Enrollment, School Attendance Boundaries

Rationale:

The Governing Board will review the following Board Policy, Administrative Regulation and Exhibit as presented for a first reading and action: 

  1. BP/AR 5116.1
  2. BP 5116






 
Attachments:
AR 5116.1 Intradistrict Open Enrollment
BP 5116 School Attendance Boundaries
BP 5116.1 Intradistrict Open Enrollment
11.11. Proposed Revised Board Policies And Administrative Regulations-First Reading

Rationale:

The Governing Board will review the following Board Policy, Administrative Regulation and Exhibit as presented for a first reading no action required:

1.            BP 0400 - Comprehensive Plans
2.            BP/AR 0460 - Local Control and Accountability Plan
3.            BP 0500 - Accountability
4.            BP/AR 0520.2 - Title I Program Improvement Schools
5.            BP 0520.3 - Title I Program Improvement Districts
6.            BP/AR 1113 - District and School Web Sites
7.            BP 3280 - Sale or Lease of District-Owned Real Property
8.            BP 3513.4 - Drug and Alcohol Free Schools
9.            AR 3515.6 - Criminal Background Checks for Contractors
10.          AR 3580 – District Records
11.          BP 4140/4240/4340 - Bargaining Units
12.          BP/AR 5113.1 - Chronic Absence and Truancy
13.          AR 5113.11 - Attendance Supervision
14.          BP/AR 5113.12 - District School Attendance Review Board
15.          BP/AR 5117 - Interdistrict Attendance
16.          AR 5125.2 - Withholding Grades, Diploma or Transcripts
17.          BP 5131.6 - Alcohol and Other Drugs
18.          E 5131.63 - Steroids
19.          BP/AR 6020 - Parent Involvement
20.          AR 6112 - School Day
21.          BP 6153 - School-Sponsored Trips
22.          BP 6170.1 - Transitional Kindergarten
23.          AR 6173.1 - Education for Foster Youth
24.          BP/AR 6173.2 - Education of Children of Military Families





 
Attachments:
CUSD Policy Updates First Reading 12.7.17
12. ORGANIZATION OF THE GOVERNING BOARD

12.1. Election of 2018 Officers

Rationale:

Pursuant to Education Code Section 35143, the Governing Board must hold an organizational meeting annually for the purpose of electing officers to serve for the ensuing year. 

Officers of the Board shall include President, Vice President and Clerk.

The office of President and Clerk shall be filled by nomination and require a majority vote of the members of the Board. (Education Code 35022, 35143)

To maximize Board effectiveness, it is the practice of the Governing Board that the Office of President, Vice President and Clerk shall be filled by bi-annual rotation (i.e., Clerk to Vice President; Vice President to President) dependent upon Board approval.

Any Board member may decline to hold a particular office.  The vacancy will then be filled by nomination and require a majority vote of the members of the Board.

In the event a change occurs in the membership of the board, because of board elections, resignations, etc., then elections for the vacant offices will be by nomination and require a majority vote of the members of the board.

 Board Bylaw 9100



 
Quick Summary / Abstract:



Attachments:
BB 9100
12.2. 2018 Board Meeting Calendar

Rationale:

The attached proposed Board Meeting Calendar for 2018 is based upon a schedule whereby meetings are held approximately every three weeks.

Meeting dates have been scheduled to comply with budget and LCAP deadline requirements.

As in the past, one meeting is scheduled during the month of December due to holiday conflicts.  One meeting is recommended during the month of July to facilitate vacation scheduling for Board Members and staff.

 
Quick Summary / Abstract:
 



Attachments:
2018 Calendar w Board Meeting Dates
Proposed Board Meeting Calendar 2018
12.3. Governing Board Subcommittee Assignments

Rationale:
The Board will review current Board Subcommittee assignments and determine assignments for 2018. 

Subcommittee assignments for 2018:

Budget                              Gemetti, Snyder

Curriculum & Instruction   Gemetti, Beltran

Facilities & Technology     Nguyen, Beltran

Intergovernmental             Cohen, Gemetti

Parent University              Cohen,  Nguyen    

Policy:                               Nguyen, Beltran

Special Programs             Cohen, Snyder

     



 
Quick Summary / Abstract:



13. ACTION ITEMS - CONSENT AGENDA

Rationale:
Items may be removed from the consent agenda by consensus of the Governing Board:
 
Quick Summary / Abstract:


13.1. Minutes Regular Session November 16, 2017

Attachments:
Minutes Regular Session 11.16.17
13.2. CUSD CampbellCare Fees For The 2018-2019 School Year

Rationale:

The District is recommending an increase as listed on the attached spreadsheet for the 2018-19 school year.

The increase in pricing is based off a market study of local afterschool fee-based childcare programs.  The monthly prices reflect two different amounts because there are eight payments at the higher price and two pro-rated payments for the months of August and December. There are a total of 10 payments per year. 



 
Attachments:
CampbellCare Fees 2018-19
13.3. CUSD Preschool Fees For The 2018-2019 School Year

Rationale:

The District is recommending an increase as listed below for the 2018-2019 school year.  The increase in pricing is based off a market study of local fee-based infant, toddler, and preschool programs; and an increase in operating cost like salaries, retirement plans, and supplies.  The monthly prices reflect two different amounts because there are 10 equal payments for children who enroll in August with no June payment.  Children enrolled after September 1st will have a June tuition equal to 30% of their current schedule tuition amount. 



 
Attachments:
Preschool Fees 2018-19
13.4. Facility Use Rate Schedule

Rationale:

Campbell Union School District has numerous indoor facilities and general athletic fields available for use by public groups for a use fee.  In order to offset utilities, custodian, and supplies, the District would like to upgrade the rates for the 2018-19 school year.




 
Attachments:
Facility Use Rate Schedule
13.5. Transportation Rates For 2018-2019 School Year

Rationale:

Campbell Union School District provides transportation services for students travelling to and from school during regular school days and transportation for field trips for our schools and for outside agencies.  In order to offset salary and fuel costs, the District would like to upgrade the rates for the 2018-19 school year.




 
Attachments:
Transportation Rate Schedule
13.6. Resolution 2017-18-14 Resolution To Transfer Funds

Rationale:

With Board approval, the District will make the following inter-fund transfers:

  • $2,000,000 from General Fund (Fund 010) to Building Fund (Fund 210) for the Healthy Classroom Project
  • $400,000 from Extensions Fund (Fund 120) to Building Fund (Fund 210) for Castlemont CampbellCare building
  • $400,000 from General Fund (Fund 010) to Building Fund (Fund 210) for the Deferred Maintenance account
  • $200,000 from General Fund (Fund 010) to Building Fund (Fund 210) for the repairs at leased school sites
  • $466,000 from Extensions Fund (Fund 120) to General/Categorical Fund (Fund 010/060) for the Superintendents Discretionary and After School Sports
  • $600,000 from Extensions Fund (Fund 120) to Building Fund (Fund 210) for the Marshall Lane CampbellCare
  • $4,000,000 from Developer Fee Fund (Fund 250) to Building Fund (Fund 210) for the two-story buildings at Monroe and Rolling Hills

The total amount that will be transferred is $8,066,000.




 
Attachments:
Resolution to Transfer Funds
13.7. Authorization To Distribute Funds To CalPERS’ California Employers’ Retiree Benefit Trust Fund (CERBT)

Rationale:
To reduce our long-term liability on retiree medical insurance (GASB 75) and to reduce the annual General Fund payment for retirees in the future, the district can prepay future medical expenses through a CalPERS trust fund with higher returns than the County pooled investments.
This years, GASB 75 replaced GASB 45 as the new requirements on calculating our obligations for retiree medical expenses.  The new requirements include a "present value" and an "earned value."  The present value is now $11,021,594.  The increase over the prior year was due to lowering of the discount rate from 7.28% to 6.5%.  For the earned value, the value our staff has earned to date is $7,910,689.  This is $2.7 million more than we have accumulated in the CalPERS Trust as of June 30, 2017.
Starting with the district audit on June 30, 2018, the difference between the earned value and the amount in the CalPERS Trust will be booked as an unfunded liability in our annual audit.


 
13.8. Investment Report For The Month Ending September 30, 2017

Rationale:

Enclosed is a detail listing of all Santa Clara County Treasury Investments and a list of all bank balances of Campbell Union School District as of June 30, 2017.   The average County pool yield on September 30, 2017 was 1.32%.  The prior quarter yield was 1.25%.










 
Attachments:
Cash in Banks
Investment Report
13.9. Inspections Services For Campbell School of Innovation (CSI) and Castlemont CampbellCare, Monroe Middle School and Rolling Hills Middle School

Rationale:

As required by the Department of State Architect (DSA), the District needs to have ongoing inspections of current construction projects by a DSA certified project inspector. DFH will provide inspection services for CSI, the new Castlemont CampbellCare building, and the new classroom buildings at Monroe Middle School and Rolling Hills Middle School.









 
Financial Impact:

SOURCE OF FUNDS:

Building Fund (CSI)

Measure CC (Castlemont, Monroe, and Rolling Hills)

 

IMPACT TO BUDGET:

Castlemont                                       $62,000

CSI                                                 $160,000

Monroe                                           $160,000

Rolling Hills                                     $220,000

Total                                                $602,000







13.10. Proposed Compensation Increase For Certificated And Classified Management, Confidential, Construction, Special Services And CampbellCare Employees

Rationale:

Members of Campbell Elementary Teachers Association (CETA) and California School Employees Association (CSEA) have ratified tentative agreements for 2017-2018 with the District. In order to continue to recruit and retain desirable candidates and employees, it is recommended that the Governing Board approve an increase to the salary schedules of Certificated Management, Classified Management, Confidential, Construction, Special Services and CampbellCare employees by 4% to align with salary increases approved for the bargaining units.

 
Financial Impact:

General Fund: $ 345,814

Child Development Fund: $46,363

Child Nutrition Fund: $10,595

Building Fund: $20,228


13.11. Personnel Report

Attachments:
PERSONNEL REPORT 12-7-17
13.12. Agreement Between CUSD And The Morgan Autism Center During 2017-2018 School Year

Rationale:
A Campbell Union School District student attends the Morgan Autism Center, a non-public special education school for children with significant academic, social, emotional, behavioral and academic levels of functioning.This student is unable to benefit from existing special education public school programs at this time.

 
Financial Impact:

Funding Source:

Special Education Budget

 

Impact to General Fund:

$60,898

Attachments:
Morgan Autism Center
14. ACTION ITEMS - REGULAR AGENDA

14.1. Enrollment Projections And School Site Capacities For The 2018-2019 School Year

Rationale:

The Deputy Superintendent will present the 2018-19 site capacity and revised enrollment projections.

The projected school capacities for the 2018-19 school year were based on the attached data.





 
Attachments:
Enrollment Projections and School Site Capacities 2018-19
14.2. Award Of Bid – Demolition Of Buildings And Playground Area At Campbell Middle School

Rationale:

This bid covers the demolition of existing buildings and playground area for the construction of new buildings this Spring 2018.  Work that will be done includes demolition of existing A wing tennis courts and section of playground area.









 
Financial Impact:

SOURCE OF FUNDS:

Building Fund





14.3. First Interim Report

Rationale:

Pursuant to AB 1200, the Governing Board must receive and review the quarterly report for the period ending October 31, 2017 in order to certify the District’s ability to meet its financial obligations for the remainder of the current fiscal year and its multi-year financial commitments.  To make such a determination, cash and fund balance projections must be included as part of the report.  (See the First Interim Report.)

The attached report addresses the current status of the District’s operating funds and projections of income and expense for all of 2017-2018 based on the State budget and other information available as of October 31, 2017.


 
Attachments:
2017-18 1st Interim
2017-18 1st Interim Summary
14.4. Authorization to Purchase Classroom Buildings for Campbell School of Innovation from American Modular Systems

Rationale:

At the July 18, 2017 Governing Board meeting, the Board awarded the bid for the five year Modular Building Project to American Modular Systems (AMS), which included a pricing schedule to build modular buildings throughout the District for the next five years.  The District is now ready to move forward with purchasing a new classroom wing for Campbell School of Innovation based off of the approved pricing.




 
Financial Impact:

SOURCE OF FUNDS:

Building Fund 


IMPACT TO BUDGET:

$6,032,380


14.5. Authorization to Purchase Classroom Buildings for Rolling Hills and Monroe Middle Schools from American Modular Systems

Rationale:

At the July 18, 2017 Governing Board meeting, the Board awarded the bid for the five year Modular Building Project to American Modular Systems (AMS), which included a pricing schedule to build modular buildings throughout the District for the next five years.  The District is now ready to move forward with purchasing the classrooms facilities for Rollings Hills and Monroe Middle Schools based off of the approved pricing.






 
Financial Impact:

SOURCE OF BUDGET:

Measure CC


IMPACT TO BUDGET:

Monroe

$5,758,400

Rolling Hills

$6,098,900

Total

$11,857,300
14.6. Approval Of The Agreement Between California School Employees Association, Chapter 868 And Campbell Union School District

Rationale:
 Following negotiations, the attached agreement was reached with California School Employees Association for the 2017-18 fiscal year.  

CSEA members will vote to ratify the Tentative Agreement on December 4, 2017. The outcome of the vote will be shared at the Governing Board meeting on December 7, 2017.

 
Financial Impact:

General Fund: $ 530,463

Child Development Fund: $161,711

Child Nutrition Fund: $33,878

 


Attachments:
AB1200
CSEA Tentative Agreement 2017-2018
14.7. Resolution 2017-18-15 - Resolution Urging Renewal Of The Children's Health Insurance Program (CHIP)

Rationale:

Draft Resolution 2017-18-15 will be presented to the Governing Board and discussed.
The Governing Board will decide whether to take action and approve a final version of Resolution 2017-18-15 Resolution Urging Renewal Of The Children's Health Insurance Program (CHIP).




 
Attachments:
Cover Letter For Resolution 2017-18-15
Resolution 2017-18-15
15. FUTURE AGENDA ITEMS: FOLLOW-UP FROM PREVIOUS MEETINGS

Rationale:

English Learner Department Update
Attendance, Academic & Suspension Discrepancies Hidivic Male Follow Up
Expeditionary Learning Program Marketing Strategy/Roll Out



 
16. CLOSED SESSION

Rationale:
The Governing Board will review matters pertaining to topics specified under Item 2, as required.
 
Quick Summary / Abstract:


17. ADJOURNMENT


Published: December 1, 2017, 3:12 PM