Past Board Agenda

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Regular Meeting
Campbell Union SD
January 21, 2016 6:00PM
Closed Session - 6:00 P.M. Regular Session - 7:00 P.M. Administration Building 155 North Third Street Campbell, CA 95008-2044

1. CALL TO ORDER – 6:00 P.M.

Minutes:
Governing Board President Cohen called the meeting to order at 6:10 p.m.
2. CLOSED SESSION – 6:00 P.M.

Minutes:
The Governing Board convened in closed session at 6:11 p.m.
2.1. Confer with Labor Negotiator Shelly Viramontez re: C.E.T.A. & C.S.E.A. CH 868 Negotiations (Govt. Code §3549.1 & 54957.6)

2.2. Public Employee Discipline/Dismissal/Release/Complaint (Govt. Code §54957)

2.3. Conference with Legal Counsel - Existing Litigation (Govt. Code §54956.9(d)(1)) – Legal Counsel will be available by phone. – Summerhill

2.4. Conference with Legal Counsel - Anticipated Litigation (Govt. Code §54956.9(d)(2)) – One matter

2.5. Public Employee Performance Evaluation: Superintendent

2.6. Student Discipline and Other Confidential Student Matters (Education Code§48918) – Case #2015-16-02

Rationale:
Student Discipline and Other Confidential Student Matters (Educational Code§48918) - Case#2015-16-02
 
3. REGULAR SESSION – 7:00 P.M.

Minutes:
The Governing Board reconvened to regular session at 7:05 p.m.
4. FLAG SALUTE

Minutes:
The flag salute was led by Village School student, Tyla Arbuckle. Tyla presented a report on Dr. Martin Luther King Jr.
5. ADOPT AGENDA

Rationale:
Additions to the agenda:  Items may be added to the agenda in the event an emergency exists (majority vote), or the need to take action arises after posting of the agenda (two-thirds vote of the Board), or by unanimous vote of those present if less than full Board.
 
Actions:
Motion

It is recommended that the Governing Board adopt the agenda as presented.
Passed
with a motion by Richard Nguyen and a second by Michael Snyder.
Vote:
Yes
Danielle Cohen
.
Yes
Thomas Gemetti
.
Yes
Richard Nguyen
.
Yes
Michael Snyder
.
Yes
Juliet Tiffany-Morales
.
6. REPORT OF ACTION TAKEN IN CLOSED SESSION

Minutes:
No action was taken in closed session.
7. REPORTS OF THE GOVERNING BOARD

7.1. Reports on visits to schools, conferences/meetings attended and other activities.

Minutes:
The Governing Board members reported on events, activities and meetings they attended on behalf of the district.
7.2. Subcommittee reports.

Minutes:
The Governing Board reported on subcommittee meetings attended.
8. REPORTS OF THE SUPERINTENDENT

Minutes:
The Superintendent reported on the following meetings/events attended:
State Accountability Task Force
African American Superintendents Committee
Gates Grant
CETA President Anna Rutledge
9. ACTION ITEM - STUDENT EXPULSION

9.1. STUDENT EXPULSION CASE # 2015-16-02

Rationale:

Student Expulsion - Case # 2015-16-02

The Governing Board will consider the Administrative Hearing Panel findings and recommendations on case# 2015-16-02 during closed session.  Final action will be taken during open session.
 
Actions:
Motion

Uphold the decision of the Administrative Hearing Panel held on December 17, 2015 that student #2015-16-02 be expelled, and the expulsion be suspended to provide for an alternative placement within the District. 
Passed
with a motion by Thomas Gemetti and a second by Juliet Tiffany-Morales.
Vote:
Yes
Danielle Cohen
.
Yes
Thomas Gemetti
.
Yes
Richard Nguyen
.
Yes
Michael Snyder
.
Yes
Juliet Tiffany-Morales
.
10. COMMUNICATIONS

10.1. Written Communications

Minutes:
The Superintendent shared the following written communications:
Letter of congratulations from Project Cornerstone notifying Village School of selection to receive a 2016 Asset Champions Award in the Caring School Climate category.

Letter from State Superintendent of Public Instruction,Tom Torlakson, regarding implementing the California Mathematics Placement Act of 2015.

Email from Silicon Valley Education Foundation Education Manager, Bob Nichols, awarding 10 Campbell Union School District teachers Wells Fargo Teacher Innovation Grants.

Letter from Susan Price-Jang regarding the Sherman Oaks LCAP.
10.2. Oral Communications

Minutes:
Judy McGettigan, Stephanie Lykam and Cathy Norman extended an invitation to the Governing Board members to attend a breakfast at Castlemont Elementary School in February. Date to be determined.

Susan Price-Jang commented on her letter under Written Communications.
11. INFORMATION AND POSSIBLE ACTION ITEMS

Actions:
Motion

Motion was made to remove Item 12.6 to be acted upon separately and moved to follow Item 10.2
Passed
with a motion by Michael Snyder and a second by Thomas Gemetti.
Vote:
Yes
Danielle Cohen
.
Yes
Thomas Gemetti
.
Yes
Richard Nguyen
.
Yes
Michael Snyder
.
Yes
Juliet Tiffany-Morales
.
11.1. STRATEGIC PLAN

Rationale:

The Superintendent will update the Board on the District’s Strategic Plan. This is a regularly appearing item.


 
Minutes:
Superintendent, Eric Andrew, presented information from the Local Control and Accountability Plan Community Meetings.
Attachments:
LCAP Community Meetings 2016
11.2. COMMON CORE STATE STANDARDS

Rationale:
The Assistant Superintendent of Instructional Services will update the Board on Campbell Union School District's implementation of the Common Core State Standards. This is a regularly appearing agenda item.
 
Minutes:
Assistant Superintendent of Instructional Services, Whitney Holton, presented an update on Professional Development.
Attachments:
Common Core Update 1.21.16
12. ACTION ITEMS - CONSENT AGENDA

Actions:
Motion

Motion to approve the consent agenda with the following change: Remove Item 12.10 from the consent agenda to be acted upon separately.
Passed
with a motion by Thomas Gemetti and a second by Richard Nguyen.
Vote:
Yes
Danielle Cohen
.
Yes
Thomas Gemetti
.
Yes
Richard Nguyen
.
Yes
Michael Snyder
.
Yes
Juliet Tiffany-Morales
.
12.1. Minutes of Regular Meeting December 10, 2015

Minutes:
Approve the minutes of the regular meeting December 10, 2015.
Attachments:
Minutes Regular Session 12-10-15
12.2. Minutes of Special Session January 14, 2016

Minutes:
Approve the minutes of the Special Session January 14, 2016.
Attachments:
Minutes of Special Session 1.14.16
12.3. DONATIONS

Rationale:

Donations in excess of $300.00 are accepted by the Board at a public meeting.  Letters of acknowledgment and appreciation are sent to all donors, regardless of the monetary value of the donation.

  • $2,393.00 donated by Marshall Lane Elementary School PTA to Marshall Lane Elementary School to be used for the purchase of 8 benches.
  • $924.50  donated by Marshall Lane Elementary School PTA to Marshall Lane Elementary School to be used for the purchase of a new bike rack.
  • $17,421.74 donated by Marshall Lane Elementary School PTA to Marshall Lane Elementary School to be used for the purchase of 32 iPads, 32 iPad covers, 25 headphones, 15 ten port hubs, 2 sets of stylus implements..
  • $400.00 donated by Silicon Valley Community Foundation to Marshall Lane Elementary School to be used for technology purchases.
  • $250.00 donated by Silicon Valley Community Foundation to Marshall Lane Elementary School to be used for technology purchases.
  • $250.00 donated by Adobe to Marshall Lane Elementary School to be used for technology purchases.
  • Acer AZ3910-U4022 Computer, ASUS 17 inch high definition flat monitor, HP LaserJet 1320 printer, donated by Sergio Lopez to Sherman Oaks School.  Approximate value - $600.00.


 
Minutes:
Accept the following donations:
•$2,393.00 donated by Marshall Lane Elementary School PTA to Marshall Lane Elementary School to be used for the purchase of 8 benches.
•$924.50 donated by Marshall Lane Elementary School PTA to Marshall Lane Elementary School to be used for the purchase of a new bike rack.
•$17,421.74 donated by Marshall Lane Elementary School PTA to Marshall Lane Elementary School to be used for the purchase of 32 iPads, 32 iPad covers, 25 headphones, 15 ten port hubs, 2 sets of stylus implements..
•$400.00 donated by Silicon Valley Community Foundation to Marshall Lane Elementary School to be used for technology purchases.
•$250.00 donated by Silicon Valley Community Foundation to Marshall Lane Elementary School to be used for technology purchases.
•$250.00 donated by Adobe to Marshall Lane Elementary School to be used for technology purchases.
•Acer AZ3910-U4022 Computer, ASUS 17 inch high definition flat monitor, HP LaserJet 1320 printer, donated by Sergio Lopez to Sherman Oaks School. Approximate value - $600.00.
12.4. AUTHORIZATION TO PURCHASE COMPUTERS

Rationale:
As part of our ongoing technology plan and to continue to improve teaching processes, providing teachers with access to current and emerging technologies is critical to our continued success. It is recommended that the Governing Board authorize the purchase of 125 Macbook Airs.
 
Financial Impact:

SOURCE OF FUNDS:

Technology

  

BUDGET:

$168,832.50



Minutes:
Authorize Administration to purchase Apple computers through the Western State Contracting Alliance (WASC) in the amount estimated at $168,832.50.
12.5. FIELD TRIP REQUEST - CAMPBELL MIDDLE SCHOOL TO THE MUSEUM OF TOLERANCE, RONALD REAGAN LIBRARY AND UNIVERSITY OF CALIFORNIA, LOS ANGELES IN LOS ANGELES, CALIFORNIA

Rationale:

April Mouton, school principal at Campbell Middle School is requesting permission for a one day field trip to the Museum of Tolerance, the Ronald Regan Library and the University of California, Los Angeles, in Los Angeles, California. This will be a one day trip that will allow students and their chaperones to fly to Los Angeles and fly back to San Jose on the same day. A mixture of GATE and Tier II students will be exposed to a number of historical acts in person, thus allowing students to build a better connection to the power of their words and how their actions can catapult for negative or positive change. Students will use the Respect Basics to analyze these historical contexts and create a Public Service Announcement video that captures their experiences and presents them in a way to connect to the school body at Campbell Middle School.
 
Financial Impact:
This trip will be funded by the Respect Institute Grant and Campbell Middle School site funds.
Minutes:
Approve the field trip request for approximately ten 7th and 8th grade students from Campbell Middle School to participate in a field trip to the Museum of Tolerance, the Ronald Reagan Library and the University of California, Los Angeles on February 23, 2016 in Los Angeles, California.
12.6. MANAGEMENT CONSULTING AGREEMENT BETWEEN CAMPBELL UNION SCHOOL DISTRICT AND TBWB STRATEGIES

Rationale:

To investigate the possibility of a bond measure in 2016, the District would need to hire a consultant and survey firm. The consultant would:

  1. Develop potential bond measure strategies
  2. Work with a survey firm to conduct and analyze the survey
  3. Analyze voters in the district
  4. Research other local ballot proposals
  5. Recommend election dates
  6. Work on tax structure and rate
  7. Recommend ballot resolution language
  8. Work with an attorney on ballot language
  9. Present recommendation to the Board
  10. Develop informational fact sheets
  11. Prepare information for meetings
  12. Write and design flyer for voters
The cost for the consultant, survey, and informational mailer would be approximately $85,000. The survey would be conducted in late January or early February with the results presented to the Board.
 
Actions:
Motion

Approve the Management Consulting Agreement between Campbell Union School District and Public Finance Strategies LLC, DBA TBWB Strategies.

Passed
with a motion by Juliet Tiffany-Morales and a second by Thomas Gemetti.
Vote:
Yes
Danielle Cohen
.
Yes
Thomas Gemetti
.
Yes
Richard Nguyen
.
Yes
Michael Snyder
.
Yes
Juliet Tiffany-Morales
.
Financial Impact:

SOURCE OF FUNDS:

General Fund


BUDGET:

$85,000


Minutes:
Item 12.6 was removed from the consent agenda to follow Item 10.2 and acted upon separately.
12.7. EXPENDITURE AND PURCHASE ORDER REPORTS – NOVEMBER 2015

Rationale:



 
Minutes:
Ratify the General Fund and Building Funds Expenditure Reports and the Purchase Order contracts that were issued during the periods listed:
1.Payroll Report for November 2015
2.Warrant Report for November 2015
3.Purchase Order Report for November 2015
Attachments:
AP Report
Payroll Report
PO Report
12.8. EXPENDITURE AND PURCHASE ORDER REPORTS – DECEMBER 2015

Minutes:
Ratify the General Fund and Building Funds Expenditure Reports and the Purchase Order contracts that were issued during the periods listed:
1.Payroll Report for December 2015
2.Warrant Report for December 2015
3.Purchase Order Report for December 2015
Attachments:
AP Report
Payroll Report
PO Report
12.9. PERSONNEL REPORT

Minutes:
Approve the Personnel Report as submitted.
12.10. SCHOOL ACCOUNTABILITY REPORT CARDS

Rationale:

Board Policy 0510 and California Education Code 35256 describe the expectations for Campbell Union School District’s annual School Accountability Report Card (SARC].  The purpose of the SARC is to provide a tool to inform the community about conditions, needs and progress at each school and to provide data by which parents/guardians can make meaningful comparisons between schools.  

The California Department of Education (CDE) has provided, at no charge, a SARC template pre-populated with data collected by the CDE. Campbell Union School District SARCs for 2014-2015 comply with the State template.

Upon Board approval, the SARCs will be available as detailed reports, in English and Spanish, both online and in print. In accordance with policy, district staff also notifies parents through newsletters and bulletins about how to obtain the SARC and makes copies available in school and district offices.


 
Actions:
Motion

Accept the School Accountability Report Cards for 2014-2015.
Passed
with a motion by Juliet Tiffany-Morales and a second by Michael Snyder.
Vote:
Yes
Danielle Cohen
.
Yes
Thomas Gemetti
.
Yes
Richard Nguyen
.
Yes
Michael Snyder
.
Yes
Juliet Tiffany-Morales
.
Minutes:
Item 12.10 was removed from the consent agenda to be acted upon separately.
Attachments:
2015 SARC Blackford
2015 SARC Campbell Middle
2015 SARC Capri
2015 SARC Castlemont
2015 SARC Forest Hill
2015 SARC Lynhaven
2015 SARC Marshall Lane
2015 SARC Monroe Middle
2015 SARC Rolling Hills
2015 SARC Rosemary
2015 SARC Sherman Oaks
2015 SARC Village
13. ACTION ITEMS - REGULAR AGENDA

13.1. NAMING THE BOARD REPRESENTATIVE FOR THE COUNTY COMMITTEE ELECTION

Rationale:

The California Education Code requires that the governing board of each school district, at it's annual initial meeting, select one of its members to vote in the election for members of the County Committee on School District Organization. The relevant Education Code Section is as follows:

§  35023.            Election of representative for county committee

The governing board of each school district of every kind or class shall annually at its initial meeting select one of its members as its representative who shall have one vote for each member to be elected to the county committee as provided by Article 1 (commencing with Section 4000 of Chapter 1 of Part 3).  The secretary or clerk of the district shall furnish the county superintendent with a certificate naming the representative selected by the board.

The Campbell Union School District's Governing Board President serves as the Board's Representative designated to vote to fill vacancies on the County Committee on School District Organization.

 
Actions:
Motion

Danielle M.S. Cohen, Governing Board President, will serve as the Board's Representative designated to vote in the election for members of the County Committee on School District Organization.
Passed
with a motion by Juliet Tiffany-Morales and a second by Richard Nguyen.
Vote:
Yes
Danielle Cohen
.
Yes
Thomas Gemetti
.
Yes
Richard Nguyen
.
Yes
Michael Snyder
.
Yes
Juliet Tiffany-Morales
.
Attachments:
SCCOE Naming Board Representative for County Committee
14. UPCOMING CALENDAR DATES

14.1. UPCOMING CALENDAR DATES

Minutes:
Upcoming calendar dates were reviewed:
February 11, 2016 7:00 PM Regular Session
March 10, 2016 7:00 PM Regular Session
March 31, 2016 7:00 PM Regular Session
April 21, 2016 7:00 PM Regular Session
May 12, 2016 7:00 PM Regular Session
June 2, 2016 7:00 PM Regular Session
June 23, 2016 7:00 PM Regular Session
July 14, 2016 7:00 PM Regular Session(if needed)
August 18, 2016 7:00 PM Regular Session
September 15, 2016 7:00 PM Regular Session
October 6, 2016 7:00 PM Regular Session
October 27, 2016 7:00 PM Regular Session
November 17, 2016 7:00 PM Regular Session
December 8, 2016 7:00 PM Regular Session
15. FUTURE AGENDA ITEMS: FOLLOW-UP FROM PREVIOUS MEETINGS

15.1. FUTURE AGENDA ITEMS

Minutes:
The following future agenda items were noted:
•International Baccalaureate (IB) Program
•Parent Education/Common Core
•School Safety Update
•Bilingual/Biliterate Pathway
•Intervention and Opportunities Program (IOP) Update
•Instrumental Music
•Afterschool and Extension Program Philosophy
•SST Process Update
•Arts in the Curriculum
•ELA Professional Development Plan
16. CLOSED SESSION

Minutes:
President Cohen announced that the Board would reconvene in closed session upon adjournment of the regular session in order to review items listed under agenda Item 2.

Closed session 9:07 p.m. - 10:05 p.m.

No action was taken in closed session.
17. ADJOURNMENT

Minutes:
The meeting was adjourned at 10:05 p.m.
1/21/2016 6:10:00 PM ( Original )
Present Eric Andrew
Present Danielle Cohen
Present James Crawford
Present Thomas Gemetti
Present Whitney Holton
Present Richard Nguyen
Present Michael Snyder
Present Juliet Tiffany-Morales
Present Peg Tushak
Absent Shelly Viramontez