Past Board Agenda

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Regular Meeting
Campbell Union SD
October 27, 2016 6:00PM
Closed Session - 6:00 P.M. Regular Session - 7:00 P.M. Administration Building 155 North Third Street Campbell, CA 95008-2044

1. CALL TO ORDER – 6:00 P.M.

Minutes:
Governing Board President, Danielle Cohen, called the meeting to order at 6:00 p.m.
2. CLOSED SESSION

Minutes:
There were no requests to address closed session items.
The Governing Board convened to closed session at 6:01 p.m.
2.1. Confer with Labor Negotiator Shelly Viramontez re: C.E.T.A. & C.S.E.A. CH 868 Negotiations (Govt. Code §3549.1 & 54957.6)

2.2. Public Employee Discipline/Dismissal/Release/Complaint (Govt. Code §54957)

2.3. Conference with Legal Counsel - Existing Litigation (Govt. Code §54956.9(d)(1)) – Legal Counsel will be available by phone. – Summerhill

2.4. Conference with Legal Counsel - Anticipated Litigation (Govt. Code §54956.9(d)(2)) – One matter

2.5. Public Employee Performance Evaluation: Superintendent

3. REGULAR SESSION – 7:00 P.M.

Minutes:
The Governing Board reconvened to regular session at 7:02 p.m.
4. FLAG SALUTE

Minutes:
The flag salute was lead by Lynhaven first grade students from Mrs. Delaye's class; Aime Castillo, Jesus Cuellar,Lander Levita,Sam Petersen and Kaylyn Tu. The students performed a song from their Next Generation Science Standards Project Based Learning lesson on why living things change.
5. ADOPT AGENDA

Actions:
Motion

To amend the motion from: "It is recommended that the Governing Board adopt the agenda as presented." to: "Adopt the agenda with the following change: move Item 10 to follow Item 7."
Passed
with a motion by Thomas Gemetti and a second by Michael Snyder.
Vote:
Yes
Pablo Beltran
.
Yes
Danielle Cohen
.
Yes
Thomas Gemetti
.
Yes
Richard Nguyen
.
Yes
Michael Snyder
.
Minutes:
Item 10 was moved to follow Item 7.
6. REPORT OF ACTION TAKEN IN CLOSED SESSION

Minutes:
No action was taken in closed session.
7. REPORTS OF THE GOVERNING BOARD

7.1. Reports on visits to schools, conferences/meetings attended and other activities.

Minutes:
Governing Board members reported on events, meetings and activities they attended on behalf of the district.
7.2. Subcommittee reports

Minutes:
The Governing Board reported on the following subcommittee meetings:
Common Core
Policy
STEAM
Intergovernmental City of Campbell
8. DISCUSSION ITEM

Rationale:
The Superintendent will facilitate a discussion with the Governing Board on Transgender Student policy.
 
Minutes:
Superintendent, Eric Andrew, led a discussion with the Governing Board on board policy regarding Transgender students.
Attachments:
Berkeley Unified School District BP 5157
Campbell Union School District AR 5145.3
Client News
FAQ
Palo Alto Unified School District AR 5157
San Francisco Unified School District AR 5163
US Dept of Justice Civil Rights Letter
9. REPORTS OF THE SUPERINTENDENT

Minutes:
The Superintendent reported on the following meetings attended:
ACSA Leadership Assembly
Incident Command Center for Schools Emergency Preparedness
Campbell Middle School Site Visit
10. SPECIAL RECOGNITION

Minutes:
Item 10 was moved to follow Item 7.
10.1. Measure G Citizens Bond Oversight Committee

Rationale:

The Governing Board will recognize out-going Measure G Citizens' Bond Oversight Committee Members:

  • Michael Rich
  • Michele Braucht

Campbell Union School District created the Measure G Citizens' Bond Oversight Committee upon passage of the 2010 Measure G School Bond.  Michael Rich and Michele Braucht have served as representatives on the Committee.

The Governing Board would like to publicly thank them for their service to the community and the District.

 
Minutes:
Governing Board President, Danielle Cohen and Superintendent, Eric Andrew, recognized Measure G Citizens Bond Oversight Committee member, Michael Rich for his service to the committee.
11. COMMUNICATIONS

11.1. Written Communications

Minutes:
There were no written communications.
11.2. Oral Communications

Minutes:
There were no oral communications.
12. INFORMATION AND POSSIBLE ACTION ITEMS

12.1. City of Campbell Youth Commission

Rationale:

Members of the City of Campbell Youth Commission  will present information  to the Governing Board.

The City of Campbell has a fifteen-member Youth Commission that acts in an advisory capacity to Campbell City Council on matters relating to youth and teens. This year, the commissioner’s work plan consists of enhancing the Campbell Teens website,  planning different events based on holidays and culture, hosting a job fair in partnership with the Civic Improvement Commission, raising awareness for mental health especially in teens, and collaborating with senior citizens on technology advancement and walks around the track.


 
Actions:
Motion

Move Item 12.1 to follow Item 10
Passed
with a motion by Richard Nguyen and a second by Michael Snyder.
Vote:
Yes
Pablo Beltran
.
Yes
Danielle Cohen
.
Yes
Thomas Gemetti
.
Yes
Richard Nguyen
.
Yes
Michael Snyder
.
Minutes:
Jenny Bybee,Recreation Specialist City of Campbell Recreation & Community Services Department along with City of Campbell Youth Commission members, Hannah Bijli and Manaal Siddiqui presented an overview of the Campbell Youth Commission focus for 2016-2017.
Item 12.1 was moved to follow Item 10 and appear before Item 8.
Attachments:
Campbell Youth Commission 10.27.16
12.2. Strategic Plan

Rationale:

The Superintendent will update the Board on the District’s Strategic Plan. This is a regularly appearing item.


 
Minutes:
Superintendent, Eric Andrew, presented an update on the Campbell Union School District Strategic Plan for the 2016-2017 school year. The Strategic Plan video was shown.
Attachments:
Strategic Plan Update
12.3. Department Update - Support Services

Rationale:
The Assistant Superintendent Support Services, Lena Bundtzen, will present an overview of Support Services to the Governing Board. 
 
Minutes:
Assistant Superintendent Support Services, Lena Bundtzen, presented an overview of the role, responsibilities and progress of the Support Services position.
Attachments:
Support Services
12.4. Enrollment Update

Rationale:

Staff will provide information regarding number of students placed through Open Enrollment and the attendance numbers as compared to the previous school year.


 
Minutes:
Associate Superintendent Human Resources, Shelly Viramontez, presented an update on Campbell Union School District enrollment numbers.
Attachments:
Enrollment Update 10.27.16
12.5. Parent Education

Rationale:
Superintendent Eric Andrew, will present information on Campbell Union School District's Parent Education opportunities to the Governing Board
 
Minutes:
Superintendent, Eric Andrew, presented an overview of the parent involvement and education opportunities offered by Campbell Union School District.
13. ACTION ITEMS - CONSENT AGENDA

Actions:
Motion

Approve the consent agenda as follows:
Passed
with a motion by Michael Snyder and a second by Pablo Beltran.
Vote:
Yes
Pablo Beltran
.
Yes
Danielle Cohen
.
Yes
Thomas Gemetti
.
Yes
Richard Nguyen
.
Yes
Michael Snyder
.
13.1. Personnel Report

Minutes:
Approve the Personnel Report and Addendum as submitted.
Attachments:
PERSONNEL REPORT
Personnel Report Addendum
13.2. Proposed Compensation Increase For Certificated And Classified Management, Confidential, Construction, Special Services And CampbellCare Employees

Rationale:

Members of Campbell Elementary Teachers Association (CETA) and California School Employees Association (CSEA) have ratified tentative agreements for 2016-2017, with the District. In order to continue to recruit and retain desirable candidates and employees, it is recommended that the Governing Board approve an increase to the salary schedules of Certificated Management, Classified Management, Confidential, Construction, Special Services and CampbellCare employees by 6.0% to align with salary increases approved for the bargaining units.


 
Financial Impact:

PROJECTED IMPACT TO: 

General Fund: $455,535

Child Development Fund: $44,535

Child Nutrition Fund: $13,743

Building Fund: $11,574

Enterprise Fund: $16,162

Minutes:
Approve the proposed compensation increase for Certificated Management, Classified Management, Confidential, Construction, Special Services and CampbellCare employees.
13.3. Addendum To Agreement Between District And Rhythm And Moves, Inc., For The 2016-2017 School Year

Rationale:

Rhythm and Moves Inc. will provide Physical Education and Music programs which include assessments, equipment, teachers, curriculum, and supervision of the program. Based on a decrease to the projected enrollment used to determine the initial agreement, we have determined a need for 223 prep classes per week (52 double and 171 single classes).

 
Financial Impact:

REDUCTION OF  IMPACT TO GENERAL FUND: 

$32,850

Minutes:
Approve the Addendum to the Agreement with Rhythm and Moves, Inc. for the 2016-2017 school year.
Attachments:
ADDENDUM TO AGREEMENT BETWEEN DISTRICT AND RHYTHM AND MOVES, INC. FOR THE 2016-2017 SCHOOL YEAR
13.4. Authorization To Purchase New Bus

Rationale:

We are requesting to purchase a new bus to replace a non-operational 1999 model.




 
Financial Impact:
SOURCE OF FUNDS:

Transportation


IMPACT TO BUDGET:

$194,745.54
Minutes:
Authorize the purchase of a new bus from BusWest in the amount of $194,745.54.
13.5. Expenditure And Purchase Order Reports – September 2016

Minutes:
Ratify the General Fund and Building Funds Expenditure Reports and the Purchase Order contracts that were issued during the periods listed:
1.Payroll Report for September 2016
2.Warrant Report for September 2016
3.Purchase Order Report for September 2016
Attachments:
September AP Report
September Payroll
September PO Report
13.6. Agreement Between CUSD And ATX Learning During The 2016-2017 School Year

Rationale:
ATX Learning will provide speech services to the special education students attending Campbell Union School District as required by their IEP for the 2016-2017 school year.
 
Financial Impact:

FUNDING SOURCE:

 Special Education Budget


IMPACT TO GENERAL FUND:

 $90,675
Minutes:
Approve the Agreement between the District and ATX Learning during the 2016-17 school year in order to conform to IEP requirements.
Attachments:
ATX Learning
13.7. Instructional Materials-Williams: Uniform Complaint Quarterly Report

Rationale:

As stated in Education Code 35186:

(a) A school District shall use the uniform complaint process it has adopted as required by Chapter 5.1 (commencing with Section 4600) of Title 5 of the California Code of Regulations, with modifications, as necessary, to help identify and resolve any deficiencies related to instructional materials, emergency or urgent facilities conditions that pose a threat to the health and safety of pupils or staff, and teacher vacancy or misassignment.

Campbell Union School District reports that there were no complaints filed with any school in the district during the July 1 through September 30, 2016 quarter.
 
Minutes:
Approve the Quarterly Report on Williams Uniform Complaints during the July 1 through September 30, 2016 quarter.
Attachments:
Williams Quarterly Report
13.8. Field Trip Request: Campbell Middle School Band Students To Westmont High School

Rationale:
Students in the Campbell Middle School music program will have the opportunity to be introduced to the band program at Westmont High School and perform with the high school band. This opportunity will allow students to learn more about the high school music program and future concert opportunities.
 
Minutes:
Approve the field trip request for approximately 26 students from Campbell Middle School to participate in a music performance at Westmont High School on Friday, October 28, 2016.
Comments:

Transportation: Students will be driven by parents.

 Chaperone Ratio: 1:8
13.9. Donations

Rationale:

Donations in excess of $300.00 are accepted by the Board at a public meeting.  Letters of acknowledgment and appreciation are sent to all donors, regardless of the monetary value of the donation.

  • $400.00 donated by YourCause to Castlemont Elementary to be used for supplies.
  • $660.00 donated by Lifetouch National School Studios to Campbell Middle School to be used for supplies.
  • $3,500.00 donated by Lynhaven PTA to Lynhaven Elementary to be used for Montalvo Arts Program.
  • $6,491.82 donated by Marshall Lane Elementary School PTA to Marshall Lane Elementary for reimbursement for two hydration stations from CAL-STEAM.
  • $10,500.00 donated by Marshall Lane Elementary School PTA to Marshall Lane Elementary for front office supplies.
  • $111,755.91 donated by Marshall Lane Elementary PTA to Marshall Lane Elementary to be used for instructional programs and expenses.
 
Financial Impact:


Minutes:
Accept the donations as presented:
•$400.00 donated by YourCause to Castlemont Elementary to be used for supplies.
•$660.00 donated by Lifetouch National School Studios to Campbell Middle School to be used for supplies.
•$3,500.00 donated by Lynhaven PTA to Lynhaven Elementary to be used for Montalvo Arts Program.
•$6,491.82 donated by Marshall Lane Elementary School PTA to Marshall Lane Elementary for reimbursement for two hydration stations from CAL-STEAM.
•$10,500.00 donated by Marshall Lane Elementary School PTA to Marshall Lane Elementary for front office supplies.
•$111,755.91 donated by Marshall Lane Elementary PTA to Marshall Lane Elementary to be used for instructional programs and expenses.
13.10. Minutes Regular Session October 6, 2016

Minutes:
Approve the minutes of the Regular Session October 6, 2016.
Attachments:
Minutes Regular Session 10.6.16
13.11. Minutes Special Session October 10, 2016

Minutes:
Approve the minutes of the Special Session October 10, 2016.
Attachments:
Minutes Special Session 10.10.16
14. ACTION ITEMS - REGULAR AGENDA

14.1. Construction Of A New Gymnasium At Hazelwood (Canyon Heights Academy)

Rationale:

Canyon Heights Academy is requesting to build a new athletic facility at the Hazelwood site to support their curriculum and requires Board approval to do so.


 
Actions:
Motion

It is recommended that the Governing Board authorize the construction of a new non-DSA gymnasium facility at the Hazelwood site (Canyon Heights Academy).


Failed
with a motion by Michael Snyder and a second by Thomas Gemetti.
Vote:
No
Pablo Beltran
.
Abstain
Danielle Cohen
.
No
Thomas Gemetti
.
No
Richard Nguyen
.
Yes
Michael Snyder
.
Motion

Motion to authorize the construction of a new non-DSA gymnasium facility at the Hazelwood site (Canyon Heights Academy) contingent on completion of the Campbell City process and notification of all households in the former Hazelwood boundaries of their opportunity for community input.
Passed
with a motion by Michael Snyder and a second by Pablo Beltran.
Vote:
Yes
Pablo Beltran
.
Abstain
Danielle Cohen
.
Yes
Thomas Gemetti
.
Yes
Richard Nguyen
.
Yes
Michael Snyder
.
Minutes:
Authorize the construction of a new non-DSA gymnasium facility at the Hazelwood site (Canyon Heights Academy).

Failed with a motion by Michael Snyder and a second by Thomas Gemetti.

Motion Passed: Motion to authorize the construction of a new non-DSA gymnasium facility at the Hazelwood site (Canyon Heights Academy) contingent on completion of the Campbell City process and notification of all households in the former Hazelwood boundaries of their opportunity for community input.

Passed with a motion by Michael Snyder and a second by Pablo Beltran.

The following people represented Canyon Heights Academy and answered questions from the Governing Board:
Margaret Richardson, Ed.D., Head of School;James Campagna, parent; Sajenni Mima, parent; Kathryn Sager, Development Director.
Attachments:
Case Statement
Diagrams
Fire Access
14.2. Award Of Bid – Classroom Linear Fluorescent Lighting Retrofit Project At Village Elementary School, Monroe Middle School, Campbell Middle School, And Blackford Elementary School

Rationale:

The District will be rewiring and replacing the existing fluorescent lighting fixtures at Village Elementary School, Monroe Middle School, Campbell Middle School, and Blackford Elementary School with LED bulbs for improved energy efficiency and lower costs.



 
Actions:
Motion

It is recommended that the Governing Board award the bid for the Classroom Linear Fluorescent Lighting Retrofit Project at Village Elementary School, Monroe Middle School, Campbell Middle School, and Blackford Elementary School to lowest responsive and responsible bidder.  The bids will be presented to the Board on October 27, 2016.


Passed
with a motion by Richard Nguyen and a second by Thomas Gemetti.
Vote:
Yes
Pablo Beltran
.
Yes
Danielle Cohen
.
Yes
Thomas Gemetti
.
Yes
Richard Nguyen
.
Yes
Michael Snyder
.
Financial Impact:

SOURCE OF FUNDS:

Prop 39


Minutes:
Award the bid for the Classroom Linear Fluorescent Lighting Retrofit Project at Village Elementary School, Monroe Middle School, Campbell Middle School, and Blackford Elementary School to lowest responsive and responsible bidder, Ibarra Wiring Systems with a low bid of $554,800.
Attachments:
Item 14.2
Item 14.2
15. UPCOMING CALENDAR DATES

Rationale:

Upcoming Calendar Dates: 

November 17, 2016     7:00 PM Regular Session
December   8, 2016     7:00 PM Regular Session
December 15, 2016     5:30 PM Special Session
 
Minutes:
Upcoming calendar dates were reviewed:
November 17, 2016 7:00 PM Regular Session
December 8, 2016 7:00 PM Regular Session
December 15, 2016 5:30 PM Special Session
16. FUTURE AGENDA ITEMS: FOLLOW-UP FROM PREVIOUS MEETINGS

Rationale:

Future Agenda Items: 

Nov 17        Arts in the Curriculum
Dec 8          International Baccalaureate
Jan 2017     STEAM Space
 
Minutes:
Future agenda items were reviewed:
Nov 17 Arts in the Curriculum
Dec 8 International Baccalaureate
Jan 2017 STEAM Space
TBD Special Education Terminology/Processes
17. CLOSED SESSION

Minutes:
President Cohen announced that the Board would reconvene in closed session upon adjournment of the regular session in order to review items listed under agenda Item 2.

Closed session 9:55 p.m. - 10:30 p.m.

No action was taken in closed session.
18. ADJOURNMENT

Minutes:
The meeting was adjourned at 10:30 p.m.
10/27/2016 6:00:00 PM ( Original )
Present Pablo Beltran
Present Danielle Cohen
Present Thomas Gemetti
Present Richard Nguyen
Present Michael Snyder