Board Agenda

The most recent Governing Board agenda is posted here. Agendas for upcoming meetings are posted according to law prior to the meeting date.

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Regular Meeting
Campbell Union SD
December 12, 2019 6:00PM
Closed Session - 6:00 P.M. Regular Session - 7:00 P.M. Administration Building 155 North Third Street Campbell, CA 95008-2044

1. CALL TO ORDER

Rationale:
Anyone wishing to address the Board on closed session matters may do so at this time.
 
2. CLOSED SESSION

Rationale:
The Governing Board will review matters pertaining to the following topics as necessary:
 
2.1. Conference with Legal Counsel - Existing Litigation (Govt. code 54956.9(d)(1)) Approval Settlement Agreement Student SA2019-20-01 v. Campbell Union School District

2.2. Confer with Labor Negotiator Lena Bundtzen re: C.E.T.A. & C.S.E.A. CH 868 Negotiations (Govt. Code §3549.1 & 54957.6)

2.3. Conference with Legal Counsel - Anticipated Litigation (Govt. Code §54956.9(d)(2)) – One matter

2.4. Public Employee Discipline/Dismissal/Release/Complaint (Govt. Code §54957)

2.5. Public Employee Performance Evaluation: Superintendent

2.6. Student Discipline and Other Confidential Student Matters (Education Code§48918) – Case #2019-20-03

Rationale:




 
2.7. Student Discipline and Other Confidential Student Matters (Education Code§48918) – Case #2019-20-04

3. REGULAR SESSION

Rationale:

The Governing Board will reconvene to regular session

 
4. FLAG SALUTE

5. ADOPT AGENDA

Rationale:
Additions to the agenda:  Items may be added to the agenda in the event an emergency exists (majority vote), or the need to take action arises after posting of the agenda (two-thirds vote of the Board), or by unanimous vote of those present if less than full Board.
 
6. REPORT OF ACTION TAKEN IN CLOSED SESSION

7. SPECIAL RECOGNITION

Rationale:

Superintendent Shelly Viramontez and members of the Governing Board will recognize  Aaron, Karalyn, Colburn, Bill and Pat Tysdal for their donation of 2 Buddy Benches to Lynhaven Elementary School.

 
8. ACTION ITEM - STUDENT EXPULSION

8.1. Student Expulsion Case #2019-20-03

Rationale:

The Governing Board will consider and approve the administrative recommendations on case # 2019-20-03 during closed session. Final action will be taken during open session. 


 
8.2. Student Expulsion - Case #2019-20-04

Rationale:

The Governing Board will consider and approve the administrative recommendations on the stipulated expulsion agreement on case # 2019-20-04 during closed session. Final action will be taken during open session. 


 
9. REPORTS OF THE GOVERNING BOARD

9.1. Reports on visits to schools, conferences/meetings attended and other activities.

9.2. Subcommittee Reports

10. REPORTS OF THE SUPERINTENDENT

11. COMMUNICATIONS

11.1. Written Communications

11.2. Oral Communications

Rationale:
Members of the audience may address the Board regarding matters not on the agenda; oral communications will be limited to three (3) minutes per person and twenty (20) minutes per topic; the Board shall take no action on these matters.
 
12. INFORMATION AND POSSIBLE ACTION ITEMS

12.1. Local Control and Accountability Plan Presentation - Campbell School of Innovation

Rationale:
Norma Jeanne Ready, Principal at Campbell School of Innovation will present an update on the Local Control and Accountability Plan goals to the Governing Board.
 
Attachments:
LCAP CSI 2019
12.2. Series 2019 General Obligation Bonds Review and Summary of Sale

Rationale:

AB 1482 requires that after a bond is sold, the Governing Board present and disclose the actual cost information at its next schedule public meeting and submit an itemized summary of the costs of the bond sale to the California Debt and Investment Advisory Commission (CDIAC).

On October 3, 2019 the District received a proposal to issue $30 million of Series 2019 general obligation bonds.  On Wednesday, November 20th, we received bond proceeds.  This presentation by Dave Olsen, Financial Advisor from PFM, is intended to summarize the results of the sale, highlight some successes, provide some thoughts on the program moving ahead, and meet a specific requirement of State law with regards to reporting final costs of issuance to the board subsequent to the sale of bonds.







 
Attachments:
Bond Sale Summary
12.3. 2018-19 Audit Report

Rationale:

To encourage sound fiscal management practices, the District is required to perform an annual audit of all funds under our jurisdiction and control.  Eide Bailly, Certified Public Accountants, has completed the financial audit of the District for the 2018-19 school year.  The Administration is satisfied with the results of the audit.  A representative from Eide Bailly will be in attendance to answer any questions.

Upon acceptance of the 2018-19 Audit Report, copies of the report will be forwarded to:

  • State Department of Education, Fiscal Policy Division
  • State Department of Finance, Controller’s Office
  • SCCOE, District Business Services










 
Attachments:
2018-19 Audit Report
12.4. Measure G Financial and Performance Audit

Rationale:

With the approval of bond funds, the District is required to conduct an annual independent audit of all expenditures used for the construction of projects and all proceeds from the sale of bonds.

The Administration is satisfied with the results of the audit by Eide Bailly, Certified Public Accountants.  A representative from Eide Bailly will be in attendance to answer any questions.





 
Attachments:
2010 Measure G
12.5. Measure CC Financial and Performance Audit

Rationale:

With the approval of bond funds, the District is required to conduct an annual independent audit of all expenditures used for the construction of projects and all proceeds from the sale of bonds.

The Administration is satisfied with the results of the audit by Eide Bailly, Certified Public Accountants.  A representative from Eide Bailly will be in attendance to answer any questions.





 
Attachments:
2016 Measure CC
12.6. Information On Potential Expansion Sherman Oaks

Rationale:

Superintendent Shelly Viramontez and Sherman Oaks Principal Marco Chavez will present information regarding the potential of expanding Sherman Oaks to include grade 7 & grade 8.

 
Attachments:
Sherman Oaks Presentation 2019
12.7. Instructional Services Update - Next Generation Science Standards (NGSS)

Rationale:
The Director of Instructional Services, will provide an overview of the implementation timeline for the Next Generation Science Standards (NGSS) including plan for curriculum pilots for sixth – eighth grades, and NGSS support in elementary grades
 
Attachments:
Next Generation Science
12.8. First Interim Report

Rationale:

Pursuant to AB 1200, the Governing Board must receive and review the financial report for the period ending October 31, 2019 in order to certify the District’s ability to meet its financial obligations for the remainder of the current fiscal year and its multi-year financial commitments.  To make such a determination, cash and fund balance projections must be included as part of the report.  (See the First Interim Report.)

The attached report addresses the current status of the District’s operating funds and projections of income and expense for all of 2019-2020 based on the State budget and other information available as of October 31, 2019.

The Director of Business Services will present to the Governing Board the First Interim Report.





 
Attachments:
1st Interim Presentation
1st Interim Report
1st Interim Summary
12.9. Proposed Revised Board Policies And Administrative Regulations-First Reading

Rationale:

The Governing Board will review the following Board Policy, Administrative Regulation and Exhibits as presented for a first reading no action required:

  1. BP 0460 - Local Control and Accountability Plan
  2. BP 0520 - Intervention for Underperforming Schools
  3. BP 0520.1 - Comprehensive and Targeted Support and Improvement
  4. BP 1112 - Media Relations
  5. BP 1431 - Waivers
  6. AR 3320 - Claims and Actions Against the District
  7. BP/AR 3515 - Campus Security
  8. AR 3541 - Transportation Routes And Services
  9. BP/AR 3551 - Food Service Operations/Cafeteria Fund
  10. BP/AR 4116 - Probationary/Permanent Status
  11. AR 4117.6 - Decision Not to Rehire
  12. AR 4117.7/4317.7 - Employment Status Reports
  13. BP 4119.22/4219.22/4319.22 - Dress and Grooming
  14. BP 4119.24/4219.24/4319.24- Maintaining Appropriate Adult-Student Interactions
  15. BP 4216 - Probationary/Permanent Status
  16. BP 5123 - Promotion/Acceleration/Retention
  17. BP 5131 - Conduct
  18. BP 5131.8 - Mobile Communication Devices
  19. BP 5132 - Dress and Grooming
  20. BP/AR 5136 - Gangs
  21. AR 5141.26 - Tuberculosis Testing
  22. BP/AR 5142 - Safety
  23. BP/AR 6142.2 - World Language Instruction
  24. AR 6145.2 - Athletic Competition
  25. BP/AR 6174 Education for English Learners
  26. BP 6179 - Supplemental Instruction
  27. BP/AR 7140 - Architectural and Engineering Services
  28. BB/E 9321 - Closed Session
  29. BB 9321.1 - Closed Session Actions and Reports
  30. BB 9323 - Meeting Conduct








 
Attachments:
July October 2019 Policy Revisions
Policy Revision Guidesheet July October 2019
13. ORGANIZATION OF THE GOVERNING BOARD

13.1. Election of 2020 Officers

Rationale:

Pursuant to Education Code Section 35143, the Governing Board must hold an organizational meeting annually for the purpose of electing officers to serve for the ensuing year. 

Officers of the Board shall include President, Vice President and Clerk.

The office of President and Clerk shall be filled by nomination and require a majority vote of the members of the Board. (Education Code 35022, 35143)

To maximize Board effectiveness, it is the practice of the Governing Board that the Office of President, Vice President and Clerk shall be filled by bi-annual rotation (i.e., Clerk to Vice President; Vice President to President) dependent upon Board approval.

Any Board member may decline to hold a particular office.  The vacancy will then be filled by nomination and require a majority vote of the members of the Board.

In the event a change occurs in the membership of the board, because of board elections, resignations, etc., then elections for the vacant offices will be by nomination and require a majority vote of the members of the board.

 Board Bylaw 9100




 
Attachments:
BB 9100
13.2. 2020 Board Meeting Calendar

Rationale:

The attached proposed Board Meeting Calendar for 2020 is based upon a schedule whereby meetings are held approximately every three weeks.

Meeting dates have been scheduled to comply with budget and LCAP deadline requirements.

As in the past, one meeting is scheduled during the month of December due to holiday conflicts.  One meeting is recommended during the month of July to facilitate vacation scheduling for Board Members and staff.


 
Attachments:
Draft Board Meeting Calendar 2020
Proposed Board Meeting Calendar 2020
13.3. Governing Board Subcommittee Assignments

Rationale:

The Board will review current Board Subcommittee assignments and determine assignments for 2020. 

Subcommittee assignments for 2019:

Budget                               Cohen, Snyder

Facilities & Technology      Cohen, Nguyen

Intergovernmental              Nguyen, Snyder

Policy:                                Beltran, Miller

Special Programs              Beltran, Snyder

Teaching & Learning   Cohen, Miller

     





 
Attachments:
Subcommittee Assignments 2020
Subcommittee History (CM)
14. ACTION ITEMS - CONSENT AGENDA

Rationale:
Items may be removed from the consent agenda by consensus of the Governing Board:
 
14.1. Donations

Rationale:
Donations in excess of $300.00 are accepted by the Board at a public meeting.  Letters of acknowledgment and appreciation are sent to all donors, regardless of the monetary value of the donation.

$2,600.00 donated by Assistance League Los Gatos-Saratoga to Rolling Hills Middle School to be used for science camp financial assistance for students.

$5,300.00 donated by Assistance League Los Gatos-Saratoga to Monroe Middle School to be used for science camp financial assistance for students.

$7,000.00 donated by Forest Hill School PTA to Forest Hill Elementary School to be used for transportation for field trips.

$7,000.00 donated by Forest Hill School PTA to Forest Hill Elementary School to be used for field trips.

$15,000.00 donated by Forest Hill School PTA to Forest Hill Elementary School to be used for Art Teacher salary.

$9,850.00 donated by Forest Hill School PTA to Forest Hill Elementary School to be used for Library/Media Teacher salary.

$36,018.00 donated by Marshall Lane PTA to Marshall Lane Elementary School to be used for STEAM Lab Aide.

$1,332.00 donated by Marshall Lane PTA to Marshall Lane Elementary School to be used for STEAM Lab supplies.

$893.63 donated by Lifetouch National School Studios to Forest Hill Elementary School to be used for playground equipment.





 
14.2. Minutes Regular Session November 7, 2019

Attachments:
Minutes Regular Session 11.7.19
14.3. Minutes Special Session November 21, 2019

Attachments:
Minutes Special Session 11.21.19
14.4. Resolution 2019-20-24 Compensation Of Board Member For Absence Due To Hardship

Rationale:

As per Education Code Section 35120(c), “A member may be paid for any meeting when absent if the Board by Resolution duly adopted and included in its minutes finds that at the time of the meeting he or she is performing services outside the meeting for the school district or districts, he or she was ill or on jury duty, or the absence was due to a hardship deemed acceptable by the Board.”  


 
Attachments:
Resolution 2019-20-24
14.5. Authorization To Purchase New Buses

Rationale:

The District received grant funding in the amount of $178,500 from the Bay Area Air Quality Management District to replace a 1993 diesel school bus with a 2020 CNG school bus.  The cost of the new bus is $226,783.77.  After applying the amount received from the grant, there will be a one-time remaining cost to the District of $48,283.77














 
Financial Impact:

SOURCE OF FUNDS:

Stimulus


IMPACT TO BUDGET:

Cost of Bus

 $226,783.77

Less Grant Funding

-$178,500.00

Total Cost to District

 $  48,283.77


14.6. Expenditure, Purchase Order, and Payroll Reports – October 2019

Attachments:
October 2019 AP
October 2019 Payroll
October 2019 PO
14.7. Personnel Report

Attachments:
Personnel Report 12-12-19
14.8. Investment Report For The Month Ending September 30, 2019

Rationale:

Enclosed is a detail listing of all Santa Clara County Treasury Investments and a list of all bank balances of Campbell Union School District as of September 30, 2019.   The average County pool yield on September 30, 2019 was 2.13%.  The prior quarter yield was 2.27%.
















 
Attachments:
Cash in Banks
Investment Report 09-19
14.9. Award Of Bid: CNG Fueling Facility At Corp Yard – Bid Package 1

Rationale:

This contract is for the equipment and installation of a compressed natural gas fueling station at the corporation yard to fuel district buses.  This is a grant funded project.

Bidders                                           Amount

Performance Mechanical, Inc.     $867,212.00

 Revolution CNG, Inc.                  $453,900.00

Revolution CNG, Inc. contractor license was checked and found in good standing. In addition, the contractor’s insurance was checked and found that they are registered with the State of California.

 
Financial Impact:

SOURCE OF FUNDS:

Bay Area Air Quality Management District, Grant # 20SBP45

IMPACT TO BUDGET:

$453,900.00




14.10. Award Of Bid: CNG Fueling Facility At Corp Yard – Bid Package 2

Rationale:

This contract is for the sitework, natural gas, and electrical work required to operate the compressed natural gas fueling station at the corporation yard.  This project is grant funded.

Bidders                                                          Amount

Commercial Plumbing and Building, Inc.    $297,850.00

 Silicon Valley Paving, Inc.                          $291,511.00

Silicon Valley Paving, Inc. contractor license was checked and found in good standing. In addition, the contractor’s insurance was checked and found that they are registered with the State of California.




 
Financial Impact:

SOURCE OF FUNDS:

Bay Area Air Quality Management District, Grant # 20SBP45

IMPACT TO BUDGET:

$291,511.00

 




14.11. Agreement Between CUSD And Pine Hill For The 2019-2020 School Year For Student 2019-20-12

Rationale:

A Campbell Union School District student attends Pine Hill School, a non-profit non-public special education school for children with significant academic, social, emotional and behavioral needs. Due to the severity of the disabilities and the impact on the social, emotional, behavioral and academic levels of functioning, this student is unable to benefit from existing special education public school programs at this time.


 
Financial Impact:

FUNDING SOURCE:

Special Education Budget

 

IMPACT TO GENERAL FUND:

$51,628



Attachments:
MN Pinehill
15. ACTION ITEMS - REGULAR AGENDA

15.1. Enrollment Projections and School Site Capacities for the 2020-2021 School Year

Rationale:

The Assistant Superintendent of Administrative Services will present the 2020-21 site capacity and enrollment projections.











 
Attachments:
Enrollment Projections and School Site Capacities 2020-2021
16. UPCOMING CALENDAR DATES

Rationale:

Under Item 13.2 the Governing Board will review the proposed Governing Board Meeting dates for 2020.







 
17. FUTURE AGENDA ITEMS: FOLLOW-UP FROM PREVIOUS MEETINGS

Rationale:

Future Agenda Items: 

February 27  English Learner Update
March 12  AVID Excel - Student/Teacher Perspective
April 2  Innovation Committee Update
April 23  2020-2021 PLC Plan Update

TBD - Middle School Offerings - K-8 School

TBD - Middle School Start Time Roll Out Plan

Prior to November 2020 - discussion item - fee rate increases




 
18. CLOSED SESSION

Rationale:
The Governing Board will review matters pertaining to topics specified under Item 2, as required.
 
19. ADJOURNMENT


Published: December 6, 2019, 3:45 PM